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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Delegating the Deprovision task

Deprovisioning is, by default, a right of Active Roles Admin, the administrative account specified during Active Roles installation, but the task of deprovisioning can be delegated to any group or user. A dedicated Access Template is provided for this purpose so that you can delegate the use of the Deprovision command without delegating the create or delete operation.

To delegate the task of deprovisioning users or groups in a certain container, such as an Organizational Unit or a Managed Unit, apply the Access Template as follows.

To delegate the Deprovision task

  1. In the Active Roles Console, right-click the container and click Delegate Control to display the Active Roles Security window.

  2. In the Active Roles Security window, click Add to start the Delegation of Control Wizard. Click Next.

  3. On the Users or Groups page, click Add, and then select the users or groups to which you want to delegate the deprovision task. Click Next.

  4. On the Access Templates page, expand the Active Directory folder, then do the following:

    • To delegate the task of deprovisioning users, select the check box next to Users - Perform Deprovision Tasks.

    • To delegate the task of deprovisioning groups, select the check box next to Groups - Perform Deprovision Tasks.

  5. Click Next and follow the instructions in the wizard, accepting the default settings.

After you complete these steps, the users and groups you selected in Step 3 are authorized to deprovision users or groups in the container you selected in Step 1, as well as in any sub-container of that container.

Using the Deprovision command

The Deprovision command is available in both the Active Roles Console and Web Interface. By using the Deprovision command, you start the deprovisioning operation on the objects you have selected.

The operation progress and results are displayed in the Deprovisioning Results window. When the operation is completed, the window displays the operation summary, and allows you to examine operation results in detail.

The left pane of the Deprovisioning Results window lists the objects that have been deprovisioned. The right pane displays the operation status and error messages, if any.

To view operation results, select an object in the left pane. The right pane shows a report on all actions taken during the deprovisioning of the selected object.

Report on deprovisioning results

For each deprovisioned object, the Deprovisioning Results window can be used to examine the deprovision operation results on that object.

The Active Roles Console or Web Interface opens the Deprovisioning Results window when carrying out the Deprovision command. You can also open this window by using the Deprovisioning Results command, which is available on deprovisioned objects.

The Deprovisioning Results window displays a report of the deprovisioning operation. The report organizes operation results into sections named after policy categories, with each section containing report items specific to a certain policy category. When you click the heading at the top of the report, the report is fully expanded and all report items are shown. Alternatively, you can expand and contract individual sections within the report by clicking the heading for each section.

For certain items, the report provides the option to further expand the view and display additional information. By clicking the List option, you can display a list of items, such as user or group properties, involved in the operation. By clicking the Details option, you can examine the operation result in more detail.

The Deprovisioning Results window also meets some common reporting requirements including the ability to document all the operation results to a file for printing or viewing. Using the shortcut menu, you can export the report to a file as either HTML or XML, print the report, or send it out via email.

Report contents

The following tables list the possible report items, one table per report section. The items in each section describe results of the actions that were taken in accordance with the respective deprovisioning policy. Report items also inform about success or failure of each action. In the event of a failure, the report item includes an error description.

Not all the listed items must necessarily be present in a report. An actual report only includes the report items corresponding to the configured policy options. For example, if the policy is not configured to disable user accounts, the report does not include the item regarding disabling user accounts.

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