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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Notification message

Notification messages are based on a message template that determines the format and contents of an e-mail notification message, including the message subject and body. A template is an HTML-formatted document that you can view or change as required to customize notification messages. The template text may include dynamic content that is generated at runtime by retrieving information from the running instance of the workflow process. You have the option to attach a report on the workflow execution results to the notification message. Notification messages are created, and normally sent, in HTML format. You can optionally configure the activity to format and send notification messages as plain text.

Web Interface address

The Web Interface address setting specifies the address (URL) of the Active Roles Web Interface. The activity uses this setting to construct hyperlinks in the notification messages.

E-mail server

The e-mail server setting determines the name and other parameters of the e-mail server that is used for delivery of notification messages.

Script activity

Script activities are typically used to perform automated steps in a workflow process. A Script activity is defined by a Script module created in Active Roles. Each Script module contains script code implementing certain functions. New Script modules can freely be added and the Script contained in a Script module can be developed and revised as necessary. This provides a mechanism for creating custom functions, enabling the extensibility of actions performed by a workflow.

Script activity has the following basic configuration settings:

  • Script to use.  Identifies the Script module to be used by the activity. Normally, the script held in the Script Module implements at least two functions: the function that will be run by the activity and the function that defines the activity parameters.
  • Function to run. Identifies the script function that will be run by the activity.
  • Function to declare parameters.  Identifies the Script function that defines the activity parameters. For each parameter, this function defines the name of the parameter and other characteristics, such as a description, a list of possible values, the default value, and whether a value is required. Normally, the parameters are declared by a function named onInit.
  • Parameter values.  When Active Roles executes a Script activity, it passes the parameter values to the script function being run by that activity. The actions performed by the activity, and the results of those actions, depend upon the parameter values.

More information and instructions that apply to designing, implementing and using scripts, script modules, and script activities can be found in the Active Roles SDK documentation.

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