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Active Roles 8.0 LTS - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Microsoft 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta Active Roles Language Pack

Adding temporal members

A temporal member of a group is an object, such as a user, computer or group, scheduled to be added or removed from the group. You can add and configure temporal members using the Active Roles console.

To add temporal members of a group

  1. In the Active Roles console, right-click the group and click Properties.
  2. On the Members tab in the Properties dialog box, click Add.
  3. In the Select Objects dialog box, click Temporal Membership Settings.
  4. In the Temporal Membership Settings dialog box, choose the appropriate options, and then click OK:
    1. To have the temporal members added to the group on a certain date in the future, select On this date under Add to the group, and choose the date and time you want.
    2. To have the temporal members added to the group at once, select Now under Add to the group.
    3. To have the temporal members removed from the group on a certain date, select On this date under Remove from the group, and choose the date and time you want.
    4. To retain the temporal members in the group for indefinite time, select Never under Remove from the group.
  5. In the Select Objects dialog box, type or select the names of the objects you want to make temporal members of the group, and click OK.
  6. Click Apply in the Properties dialog box for the group.

NOTE:

  • To add temporal members of a group, you must be delegated the authority to add or remove members from the group. The appropriate authority can be delegated by applying the Groups - Add/Remove Members Access Template.
  • You can make an object a temporal member of particular groups by managing properties of the object rather than properties of the groups. Open the Properties dialog box for that object, and then, on the Member Of tab, click Add. In the Select Objects dialog box, specify the temporal membership settings and supply the names of the groups as appropriate for your situation.

Viewing temporal members

The list of group members displayed by the Active Roles console makes it possible to distinguish between regular group members and temporal group members. It is also possible to hide or display so-called pending members, the temporal members that are scheduled to be added to the group in the future but are not actual members of the group so far.

To view temporal members of a group

  1. In the Active Roles console, right-click the group and click Properties.
  2. Examine the list on the Members tab in the Properties dialog box:
    • An icon of a small clock overlays the icon for the temporal members.
    • If the Show pending members check box is selected, the list also includes the temporal members that are not yet added to the group. The icons identifying such members are shown in orange.

The list of group memberships for a particular object makes it possible to distinguish between the groups in which the object is a regular member and the groups in which the object is a temporal member. It is also possible to hide or display so-called pending group memberships, the groups to which the object is scheduled to be added in the future.

To view groups in which an object is a temporal member

  1. In the Active Roles console, right-click the object and click Properties.
  2. Examine the list on the Member Of tab in the Properties dialog box:
    • An icon of a small clock overlays the icon for the groups in which the object is a temporal member.
    • If the Show pending group memberships check box is selected, the list also includes the groups to which the object is scheduled to be added in the future. The icons identifying such groups are shown in orange.

Rescheduling temporal group memberships

The temporal membership settings on a group member include the start time and end time settings.

The start time setting specifies when the object is to be actually added to the group. This can be specific date and time or an indication that the object should be added to the group right away.

The end time setting specifies when the object is to be removed from the group. This can be specific date and time or an indication that the object should not be removed from the group.

You can view or modify both the start time and end time settings using the Active Roles console.

To view or modify the start or end time setting for a member of a group

  1. In the Active Roles console, right-click the group and click Properties.
  2. In the list on the Members tab in the Properties dialog box, click the member and then click the Temporal Membership Settings button.
  3. Use the Temporal Membership Settings dialog box to view or modify the start or end time settings.

The Temporal Membership Settings dialog box provides the following options:

  • Add to the group | Now  Indicates that the object should be added to the group at once.
  • Add to the group | On this date  Indicates the date and time when the object should be added to the group.
  • Remove from the group | Never  Indicates that the object should not be removed from the group.
  • Remove from the group | On this date  Indicates the date and time when the object should be removed from the group.

Regular members have the Add to group and Remove from group options set to Already added and Never, respectively. You can set a particular date for any of these options in order to convert a regular member to a temporal member.

NOTE:

  • You can view or modify the start time and end time settings by managing an object rather than groups in which the object has memberships. Open the Properties dialog box for that object, and then, on the Member Of tab, select the group for which you want to manage the object’s start or end time setting and click Temporal Membership Settings.
  • On the Members or Member Of tab, you can change the start or end time setting for multiple members or groups at a time. From the list on the tab, select two or more items and click Temporal Membership Settings. Then, in the Temporal Membership Settings dialog box, select check boxes to indicate the settings to change and make the changes you want.

Removing temporal members

You can remove temporal group members in the same way as regular group members. Removing a temporal member of a group deletes the temporal membership settings for that object with respect to that group. As a result, the object will not be added to the group. If the object already belongs to the group at the time of removal, then it is removed from the group.

To remove a temporal member of a group

  1. In the Active Roles console, right-click the group, and then click Properties.
  2. On the Members tab in the Properties dialog box, click the member, click Remove, and then click Apply.

NOTE: You can remove an object that is a temporal member of a group by managing the object rather than the group. Open the Properties dialog box for that object, and then, on the Member Of tab, select the group from the list and click Remove.

 

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