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Active Roles 8.2 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows

Administrative tasks overview

The Web Interface home page displays categories of administrative tasks supported by the Web Interface. The same categories are displayed along the vertical strip on the left side of the Web Interface, referred to as Navigation bar. You can perform the following tasks from the Navigation bar:

  • Directory Management Browse for, and manage, directory objects, such as users and groups. You can navigate through containers in the directory; view, filter and select objects held in the container; and apply commands to the selected object or container.

  • Search Search for, and manage, directory objects. You can select containers in the directory, and specify search criteria. The Web Interface searches in the selected containers and all of their subcontainers, and lists the objects that match your search criteria, allowing you to apply commands to objects in the list.

  • Approval Perform the tasks related to approval of administrative operations. The scope of your responsibilities depends upon your role in the approval workflow processes.

  • Settings Set up your personal settings that control the display of the Web Interface pages.

  • Customization: Add, remove, or modify user interface elements, such as menu items (commands) and pages (forms), intended to manage directory objects.

    NOTE: Customizing the Web Interface requires Active Roles Admin privileges. For more information, see the Active Roles Web Interface Configuration Guide.

NOTE: Consider the following additional features when using the Web Interface:

  • For more information on extending the Active Roles provisioning and account administration capabilities to your cloud applications, check the Active Roles 8.2 > What's New page.

  • To provide product feedback on the Web Interface Administration Site, use the Feedback button.

    • To enable the Feedback button on the Web Interface Helpdesk Site, navigate to Customization > Global Settings, and select Enable user feedback link.

    • The Feedback button is not available on the Web Interface Self-Service Site.

Directory Management

Directory Management allows you to browse for, and administer, directory objects in your organization. Your Active Roles permissions determine which tasks you can perform.

Directory Management provides the following views:

  • Active Directory: Lists Active Directory domains managed by Active Roles, allowing you to navigate through containers in those domains. You can view, filter and select objects held in the container, and apply commands to the selected object or container.

  • Managed Units Lists Managed Units defined in Active Roles, allowing you to view objects, and navigate through containers, held in Managed Units. You can filter and select objects, and apply commands to the selected object or container.

For information on how to administer Active Directory objects, see Managing Active Directory objects.

Search

Search provides a flexible, query-based mechanism that helps locate directory objects quickly and without browsing through the directory tree. You can select containers in the directory, and build a query by specifying search criteria. The Web Interface searches in the selected containers and all of their subcontainers, and lists the objects that match your search criteria. When the objects you target are returned as the results of a search query, you can then perform the necessary administrative tasks.

You can also save the queries that you build and use them again at a later time. The Web Interface saves queries as your personal views, with each view consisting of the containers and search criteria that you select, as well as the customized sorting and column information that you specify.

For instructions on how to perform a search, see Searching for directory objects.

Approval

Approval provides you with the tools for performing tasks related to approval workflow. You can use these tools to complete approval tasks assigned to you as an Approver, and to monitor the status of the operations that you initiated, if those require approval.

For details on how to perform approval tasks, see Using Approval workflows.

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