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Identity Manager 8.1.4 - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Managing departments, cost centers, and locations Working with dynamic roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee’s language Determining an employee's working hours Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Effective configuration parameters for setting up employees Configuration parameters for managing devices and workdesks

Checking a password

When you check a password, all the password policy settings, custom scripts, and the restricted passwords are taken into account.

To check if a password conforms to the password policy

  1. In the Manager, select the Employees | Basic configuration data | Password policies| Password policies category.

  2. Select the password policy in the result list.
  3. Select the Change master data task.
  4. Select the Test tab.
  5. Select the table and object to be tested in Base object for test.

  6. Enter a password in Enter password to test.

    A display next to the password shows whether it is valid or not.

Testing password generation

When you generate a password, all the password policy settings, custom scripts and the restricted passwords are taken into account.

To generate a password that conforms to the password policy

  1. In the Manager, select the Employees | Basic configuration data | Password policies| Password policies category.

  2. In the result list, select the password policy.
  3. Select the Change master data task.
  4. Select the Test tab.

  5. Click Generate.

    This generates and displays a password.

Informing employees about expiring passwords

There are different ways to inform employees that their password is going to expire:

  • Users are alerted about their password expiring when they log in to One Identity Manager and can change their password if necessary.
  • For employee-based authentication modules, the system sends reminder notifications in relation to expiring passwords as of seven days in advance of the password expiry date.
    • You can adjust the time in days in the Common | Authentication | DialogUserPasswordReminder configuration parameter. Edit the configuration parameter in the Designer.
    • The notifications are triggered in accordance with the Reminder system user password expires schedule and use the Employee - system user password expires mail template. You can adjust the schedule and mail template in the Designer if required.

For detailed information about the One Identity Manager authentication modules and about editing system users, see the One Identity Manager Authorization and Authentication Guide.

Displaying locked employees and system users

If a user has reached the number of maximum failed logins, the employee or system user can no longer log in to One Identity Manager.

  • Locked employees are displayed in the Manager in the Employees | Locked employees category. An additional message referring to the locked login is also displayed on the overview form for an employee.

  • Locked system users are displayed in the Designer in the Permissions | System users | Locked system users category. An additional message referring to the locked login is also displayed on the overview form for a system user.

You can reset the passwords of employees and system users who have been locked in Password Reset Portal. This unlocks the employees and system users again. For detailed information, see the One Identity Manager Web Portal User Guide and the One Identity Manager Web Application Configuration Guide.

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