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Identity Manager 9.1.1 - Administration Guide for Connecting to Exchange Online

About this guide Managing Exchange Online environments Synchronizing an Exchange Online environment
Setting up Exchange Online synchronization Customizing the synchronization configuration Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Basic data for managing an Exchange Online environment Exchange Online organization configuration Exchange Online mailboxes Exchange Online mail users Exchange Online mail contacts Exchange Online mail-enabled distribution groups
Creating Exchange Online mail-enabled distribution groups Editing main data for Exchange Online mail-enabled distribution groups Main data for Exchange Online mail-enabled distribution groups Receive restrictions for Exchange Online mail-enabled distribution groups Customizing send permissions for Exchange Online mail-enabled distribution groups Specifying moderators for Exchange Online mail-enabled distribution groups Specifying Exchange Online mail-enabled distribution groups Assigning Exchange Online mail-enabled distribution groups to Exchange Online recipients Exchange Online mail-enabled distribution group inheritance based on categories Adding Exchange Online dynamic distribution groups to Exchange Online mail-enabled distribution groups Adding an Exchange Online dynamic distribution group to Exchange Online mail-enabled distribution groups Adding Exchange Online mail-enabled public folder to Exchange Online mail-enabled distribution groups Assigning extended properties to Exchange Online mail-enabled distribution groups Deleting Exchange Online mail-enabled distribution groups
Exchange Online Office 365 groups Exchange Online dynamic distribution groups Exchange Online mail-enabled public folders Reports about Exchange Online objects Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing Exchange Online system objects Exchange Online connector settings

Extensions for Azure Active Directory tenants

For more information about Azure Active Directory tenants, see the One Identity Manager Administration Guide for Connecting to Azure Active Directory.

The following additional information is mapped to Azure Active Directory tenants for Exchange Online.

  • Initial account definition for creating mail contacts (Mail account definition (initial)) or mail users (Mail user definition (initial))

    This account definition is used if automatic assignment of employees to user accounts is used for this Azure Active Directory tenant and mail contacts or mail users should be created that are already managed (Linked configured state). The account definition's default manage level is applied.

  • Target system managers (Exchange Online): Application role, in which Exchange Online target system managers are specified for those of the Azure Active Directory tenant. Target system managers must be assigned to the Target systems | Exchange Online application role or a child application role.

  • Defining categories for the inheritance of entitlements through categories

    You can use Office 365 group and mail-enabled distribution group inheritance through categories for Exchange Online.

Related topics

Exchange Online public folders

Public folders are used to allow employees shared access to information. Public folders can be structured hierarchically and are connection with a public folder database.

Exchange Online public folders are loaded into One Identity Manager by synchronization and cannot be edited in One Identity Manager.

To display information about a public folder

  1. In the Manager, select the Azure Active Directory > Tenants > <Azure Active Directory tenant> > Exchange Online administration > Organization configuration > Public folders category.

  2. Select the public folder in the result list.

  3. Select one of the following tasks:

    • Exchange Online public folder overview: This shows you an overview of the public folder and its dependencies.

    • Change main data: This shows the public folder's main data.

Related topics

Exchange Online policies

Exchange Online policies are loaded into One Identity Manager by synchronization and cannot be edited in One Identity Manager. You can assign policies toExchange Online mailboxes.

Sharing administration policies

Sharing policies are implemented to make calendar and contact data available to external users. Assigning a sharing policy to a mailbox regulates how calendar and contact data can be shared with user accounts outside the Exchange Online organization.

Retention policies

Retention policies have been implemented to group settings for retaining folders and email messages and to apply these to mailboxes.

Outlook Web App mailbox policy

Outlook Web App mailbox policies are implemented for managing access to functions in Outlook Web App.

Mobile device mailbox policy

Mailbox policies for mobile email queries contain settings that come into effect when data is accessed with mobile devices through the synchronization protocol Exchange ActiveSync. The settings include, for example, password requirements, specifications for email attachments, device encryption data and access rules for shares.

Role assignment policy

Policies for role assignments have been implemented to provide users with functions and tasks for managing their mailboxes.

To display information about a policy

  1. In the Manager, select the Azure Active Directory > tenants > <Azure Active Directory tenant> > Exchange Online administration > policies> <policy type>.

  2. Select the policy in the result list.

  3. Select one of the following tasks:

    • Exchange Online policy overview: This shows you an overview of the policies and their dependencies.

    • Change main data: Shows the policy's main data.

Related topics

Exchange Online mailboxes

Exchange Online mailboxes can send, receive, and save messages. Exchange Online recognizes several mailbox types. The mailbox types listed below are supported in One Identity Manager. Exchange Online mailboxes are loaded into One Identity Manager by synchronization.

Table 12: Supported mailbox types
Mailbox type Description

User mailbox

User mailboxes are assigned to Azure Active Directory user accounts in an Exchange Online organization.

You cannot create user mailboxes in One Identity Manager. User mailboxes are created by assigning the respective subscriptions to Azure Active Directory user accounts. By these means, user mailboxes are created that do not appear in One Identity Manager until after synchronization. The user mailboxes can be subsequently provisioned automatically in Exchange Online.

Equipment mailbox

Equipment mailboxes are resource mailboxes used for planning resources, such as computers or laptops.

You can create equipment mailboxes in One Identity Manager. When you create an equipment mailbox, an Azure Active Directory user account is also created and linked to the mailbox.

Room mailbox

Room mailboxes are resource mailboxes used for planning meeting locations.

You can room equipment mailboxes in One Identity Manager. When you create a room mailbox, an Azure Active Directory user account is also created and linked to the mailbox.

Shared mailbox

Shared mailboxes are mailboxes that are used by several users.

You can create shared mailboxes in One Identity Manager. When you create a shared mailbox, an Azure Active Directory user account is also created and linked to the mailbox.

Discovery mailbox

In Exchange Online, a discovery mailbox that is used as target mailbox for searches using eDiscovery, is created by default. You cannot edit discovery mailboxes in One Identity Manager.

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