Creating passcodes for my identities
If identities, for which you are responsible, have forgotten their password for logging into the Web Portal and the passwords cannot be reset with the question and answer feature, you can create passcodes for them. With this passcode, identities can log on to the Password Reset Portal once and for a limited time.
To create a passcode for an identity
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In the menu bar, click Responsibilities > My Responsibilities.
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On the My Responsibilities page, click Identities.
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On the Identities page, click the identity for which you want to create the passcode.
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On the overview page, click Passcode.
The generated passcode, its validity period, and a URL that the identity uses to login in to thePassword Reset Portal, are displayed in a dialog.
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Note or copy the code and have it sent to the identity with the validity period.
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Displaying my identities
You can see all the identities for which you are responsible.
To display identities
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In the menu bar, click Responsibilities > My Responsibilities.
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On the My Responsibilities page, click Identities.
This opens the Identities page (see Identities (page description)) and displays all the identities that report directly to you.
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(Optional) To show identities that report indirectly to you,deselect the Show only direct reports box.
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Displaying and editing my identities' main data
You can edit the main data of the identities for which you are responsible.
To display and edit an identity's main data
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In the menu bar, click Responsibilities > My Responsibilities.
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On the My Responsibilities page, click Identities.
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On the Identities page, click the identity whose main data you want to display/edit.
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On the overview page, click Main data.
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On the Main data - <identity name>, make your changes in the respective fields (see Main data – Identity (page description)).
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Click Save.
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Adding your own identities
You can add new identities for which you are responsible. This function is mainly designed for adding external identities. For example, subcontractors who are not entered in the human resources department. Data from new identities is either transferred completely to the database or existing data is updated and/or augmented. This depends on the system configuration and the import setting from closed systems.
To add a new identity
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In the menu bar, click Responsibilities > My Responsibilities.
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On the My Responsibilities page, click Identities.
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On the Identities page, click Add a new identity.
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On the Add a new identity page, enter the identity's main data in the respective fields (see Adding a new identity (page description)).
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Click Save.
When saving, the system checks whether the combination of first and last name already exists.
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Depending on the result of checking the name combination, perform one of the following actions:
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If this combination of names does not yet exist, confirm the prompt with Yes.
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If this combination of names already exists and you want to edit/update the existing identity:
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On the Other identities with similar properties page, in the list, click the identity that you want to edit/update.
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Click Update identity data.
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Confirm the prompt with Yes in the dialog.
This edits/updates the identity data.
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If identical combinations already exists and you still want add a new identity:
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On the Other identities with similar properties page, click Add a new identity.
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Confirm the prompt with Yes in the dialog.
This adds new identity data.
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