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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Recycle Bin

Active Roles builds on Active Directory Recycle Bin, a feature of Active Directory Domain Services introduced in Microsoft Windows Server 2008 R2, to facilitate the restoration of deleted objects. When Recycle Bin is enabled, Active Roles makes it easy to undo accidental deletions, reducing the time, costs, and user impact associated with the recovery of deleted objects in Active Directory.

The use of Active Roles in conjunction with Active Directory Recycle Bin helps minimize directory service downtime caused by accidental deletions of directory data. Recycle Bin provides the ability to restore deleted objects without using backups or restarting domain controllers and a user interface featured by Active Roles expedites locating and recovering deleted objects from Recycle Bin. Flexible and powerful mechanisms provided by Active Roles for administrative tasks delegation, enforcement of policy rules and approvals, and change tracking ensure tight control of the recovery processes.

To undo deletions, Active Roles relies on the ability of Active Directory Recycle Bin to preserve all attributes, including the link-valued attributes, of the deleted objects. This makes it possible to restore deleted objects to the same state they were in immediately before deletion. For example, restored user accounts regain all group memberships that they had at the time of deletion.

Active Roles can be used to restore deleted objects in any managed domain that has Active Directory Recycle Bin enabled. This requires the forest functional level of Windows Server 2012, so all the forest domain controllers must be running Windows Server 2012. In a forest that meets these requirements, an administrator can enable Recycle Bin by using the Active Directory module for Windows PowerShell in Windows Server 2012. For more information about Active Directory Recycle Bin, see What’s New in AD DS: Active Directory Recycle Bin in the Microsoft Windows Server 2008 documentation.

Finding and listing deleted objects

Once Active Directory Recycle Bin is enabled in a managed domain, Active Roles provides access to the Deleted Objects container that holds the deleted objects from that domain. In the Active Roles Console tree, the container appears at the same level as the domain itself, under the Active Directory node. If multiple managed domains have Active Directory Recycle Bin enabled, then a separate container is displayed for each domain. To tell one container from another, the name of the container includes the domain name (for example, - Deleted Objects).

Search pages in the Active Roles Console facilitate finding deleted objects, enabling the use of very specific queries based on any object properties. It is also possible to examine and search a list of deleted objects that were in a particular Organizational Unit or Managed Unit at the time of deletion.

Searching the Deleted Objects container

The Active Roles Console offers the Deleted Objects search category in the Find dialog, which is intended to perform a search in the Deleted Objects container of any managed domain where Active Directory Recycle Bin is enabled.

To search the Deleted Objects container

  1. In the Console tree, right-click the Active Directory and click Find.

  2. In the Find list, click Deleted Objects.

  3. Do any of the following:

    • In Name or Description, type the name or description, or part of the name or description, of the object to find.

      When searching by name, Active Roles uses ambiguous name resolution (ANR) to find objects with not only name but also some other properties matching the string you type in the Name box. The properties used for ANR include name, first name, last name, display name, and logon name.

    • Click the button next to the Deleted from box and select the object that was the parent of the deleted object you want to find.

      By using the Deleted from search option you can find child objects that were deleted from a particular container object.

    • Use the Advanced tab to build a query based on other properties of the deleted object to find. For instructions, see Using advanced search options and Building a custom search in the Active Roles Console User Guide.

  4. Click Find Now to start the search.

When the search completes, the Find dialog displays a list of deleted objects that match the search criteria.

If you double-click an object in the list of search results, the property pages for that object are displayed. If you right-click an object, the shortcut menu displays all the actions you can perform on that object.

Searching for objects deleted from a certain OU or MU

To view and search a list of objects that were deleted from a particular Organizational Unit (OU) or Managed Unit (MU), you can use the View or Restore Deleted Objects command. The command opens a dialog box that lists the deleted objects that were direct children of the corresponding OU or MU at the time of deletion. The View or Restore Deleted Objects dialog can be used to search for deleted objects whose name matches a specific search string. It provides flexible matching by using support for ambiguous name resolution (ANR).

To search for objects deleted from a particular OU or MU

  1. Right-click the OU or MU and click View or Restore Deleted Objects.

  2. In Look for, type the search string that you want to use.

  3. Click Find Now to start the search.

When the search completes, the list in the dialog box is limited to the deleted objects whose name, first name, last name, display name, logon name, or any other property used for ANR begins with the specified search string. To clear the search results and display all the deleted objects, click Clear Search.

NOTE: The View or Restore Deleted Objects command is also available on domain and container objects, which allows you to find deleted objects that were direct children of a particular domain or container at the time of deletion.

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