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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the Exchange Mailbox AutoProvisioning policy works

When making a user mailbox-enabled or creating a mailbox, Active Roles relies on this policy to select the mailbox store or database. The policy defines a single store, or a set of stores, in which creation of mailboxes is allowed. Some specific features of the policy behavior are as follows:

  • If the policy specifies a single store, mailboxes are created in that store. A different store cannot be selected by the operator who creates or updates the user account.

  • If the policy specifies multiple stores, the store is selected either automatically (by Active Roles) or manually (by the operator who creates or updates the user account), depending on policy options.

In case of multiple stores, the policy provides these options to govern the selection of a store:

  • Manually: Allows the operator to select a store from the list defined by the policy.

  • By using the round-robin method: Redirects mailbox creation requests sequentially across the stores, selecting the first store for the first request, the second store for the second request and so on. After the last store is reached, the next request is passed to the first store in the sequence.

  • Containing the least number of mailboxes: Forwards mailbox creation requests to the store that holds the least amount of mailboxes.

Configuring an Exchange Mailbox AutoProvisioning policy

You can configure a new Exchange Mailbox AutoProvisioning policy with the Active Roles Console.

To configure an Exchange Mailbox AutoProvisioning Policy

  1. On the Policy to Configure page, select Exchange Mailbox AutoProvisioning, then click Next.

    Figure 47: Allowed mailbox stores

  2. Under Select allowed mailbox stores, select servers and stores to be allowed for mailbox creation, then click Next.

    In case of multiple stores, from the Pick a store list, select one of following options:

    • Manually

    • By using the round-robin method

    • Containing the least number of mailboxes

    For information about the methods of picking a store in case of multiple stores, see How the Exchange Mailbox AutoProvisioning policy works.

  3. On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:

    • Click Add, and use the Select Objects dialog to locate and select the objects you want.

  4. Click Next, then click Finish.

Scenario: Mailbox store load balancing

The policy described in this scenario allows multiple stores to be used for mailbox creation, and forces Active Roles to automatically select the store that holds the least amount of mailboxes.

To implement this scenario, you must perform the following actions:

  1. Create and configure a Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when creating a mailbox for a user account that resides in the container you selected in Step 2, Active Roles chooses the least loaded store among those where mailbox creation is allowed.

Creating and configuring the Exchange Mailbox AutoProvisioning Policy Object

You can create and configure the Policy Object you need by using the New Provisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.

To configure the policy, click Exchange Mailbox AutoProvisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Allowed Mailbox Stores page, select the stores in which you want mailbox creation to be allowed. Then, under Pick a store, click Containing the least number of mailboxes.

Figure 48: Allowed mailbox stores

Click Next, and follow the instructions in the wizard to create the Policy Object.

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