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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Creating the email configuration

This scenario assumes that your SMTP server:

  • Runs on the server

  • Uses the default port number (25).

  • Allows anonymous access.

  • Allows non-encrypted connections.

Additionally, the service account of the Administration Service is assumed to have a mailbox with the email address of

Create the email configuration by using the Active Roles Console:

  1. In the Console tree, expand Configuration > Server Configuration, right-click Mail Configuration, and then select New > Mail Configuration to start the New Mail Configuration Wizard.

  2. Click Next.

  3. In Name, type Deprovisioning Notification Distribution.

  4. Click Next.

  5. In Outgoing mail server (SMTP), type

  6. In Sender e-mail address, type the email address of the service account:

  7. In Name (used in the From field), type Active Roles.

  8. Click Next, then click Finish.

Creating, configuring, and applying the Policy Object

You can create, configure, and apply the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.

To configure the policy, click Notification Distribution on the Select Policy Type page of the wizard. Then, click Next.

On the Notification Recipients and Message page, click the button next to the Notification recipients box to display the Deprovisioning Notification Recipients dialog. In that dialog, type the administrator’s email address, such as, then click OK.

Then, customize the message subject and the message body as necessary. For example, you might enter the following subject and body:

  • Message subject

    Deprovisioning of %<objectClass> ’%<name>’ Requested

  • Message body

    Deprovisioning of %<objectClass> ’%<name>’ is in progress. Please take any additional deprovisioning actions, if necessary, to complete the deprovisioning of that %<objectClass>.

    This notification was generated automatically by Active Roles according to corporate deprovisioning rules.

Click Next to display the Outgoing Mail Server page.

From the list in the Outgoing mail server (SMTP) box, select Deprovisioning Notification Distribution, which is the email configuration you created earlier. Then, click Next to display the Enforce Policy page.

Add the Active Directory folder to the list on the Enforce Policy page:

  1. Click Add to display the Select Objects window.

  2. In the Select Objects window, click Browse to display the Browse for Container dialog.

  3. In the Browse for Container dialog, click Active Directory, then click OK.

  4. From the upper list in the Select Objects window, select Active Directory.

  5. Click Add, then click OK to close the Select Objects window.

Click Next, then click Finish to close the wizard.

You can also use the Enforce Policy command on the Active Directory folder in the Console tree to apply the policy to that folder. For more information on how to apply a Policy Object, see Applying Policy Objects and Managing policy scope.

Report Distribution

Policies in this category are intended to automatically send a report on deprovisioning results upon completion of a deprovisioning operation. The primary purpose of such a policy is to inform designated persons about problems, if any encountered, when processing deprovisioning requests. These reports are discussed later in this chapter. For more information, see Report on deprovisioning results.

Reports are delivered via email. When configuring a Report Distribution policy, you can set up a list of report recipients, customize the subject of report messages, and specify whether to send a report if no errors occurred.

How the Report Distribution policy works

Upon completion of a deprovisioning operation, Active Roles uses this policy to determine if the report on deprovisioning results must be sent. Then, Active Roles generates the report message and sends it to the recipients specified in the policy configuration. The report includes a list of actions taken during the deprovisioning operation. For each action, the report informs of whether the action is completed successfully, and provides information about the action results.

With the Report Distribution policy configured not to send reports if no errors occurred, Active Roles examines the deprovisioning results for errors. If there are no errors, the report is not sent.

Active Roles generates deprovisioning reports on a per-object basis: Each report message contains information on the deprovisioning of one object. When deprovisioning multiple objects, Active Roles sends multiple report messages, one message per deprovisioned object.

Active Roles sends report messages via an SMTP server. The policy configuration specifies the outbound SMTP server by using Active Roles email settings that include the name of the SMTP server and information required to connect to the SMTP server.

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