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Identity Manager 8.1.4 - Identity Management Base Module Administration Guide

Basics for mapping company structures in One Identity Manager Managing departments, cost centers, and locations Working with dynamic roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee’s language Determining an employee's working hours Employee reports
Managing devices and workdesks Managing resources Setting up extended properties Configuration parameters for managing departments, cost centers, and locations Effective configuration parameters for setting up employees Configuration parameters for managing devices and workdesks

Assigning software directly to employees

NOTE: This function is only available if the module Software Management Module is installed.

You can assign software directly or indirectly to employees. Indirect assignment is carried out by allocating employees and software in company structures, like departments, cost centers, locations, or business roles. For detailed information about working with software, see the One Identity Manager Software Management Administration Guide.

To react quickly to special requests, you can assign software directly to an employee.

To assign software directly to an employee

  1. In the Manager, select the Employees | Employees category.

  2. Select the employee to whom the software will be assigned, from the result list.

  3. Select the Assign software task.

  4. In the Add assignments pane, assign software.

    - OR -

    In the Remove assignments pane, remove software.

  5. Save the changes.

Assigning system roles directly to employees

NOTE: This function is only available if the module System Roles Module is installed.

System roles can be assigned directly or indirectly to employees. Indirect assignment is carried out by allocating the employees and system roles in company structures, such as departments, cost centers, locations, or business roles. For detailed information about working with system roles, see the One Identity Manager System Roles Administration Guide.

To react quickly to special requests, you can assign system roles directly to an employee.

To assign system roles directly to an employee

  1. In the Manager, select the Employees | Employees category.

  2. Select the employee in the result list.

  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.

Assigning subscribable reports directly to employees

NOTE: This function is only available if the module Report Subscription Module is installed.

You can assign subscribable reports directly or indirectly to employees. Indirect assignment is carried out by assigning the employee and subscribable report to company structures, like departments, cost centers, locations, or business roles. For detailed information about report subscriptions, see the One Identity Manager Report Subscriptions Administration Guide.

In order to react quickly to special requests, you can also assign subscribable reports directly to employees.

To assign user accounts to an employee

  1. In the Manager, select the Employees | Employees category.

  2. Select the employee in the result list.

  3. Select the Assign subscribable reports task.

  4. In the Add assignments pane, assign reports.

    TIP: In the Remove assignments pane, you can remove report assignments.

    To remove an assignment

    • Select the report and double-click .

  5. Save the changes.

Displaying the origin of an employee's roles and entitlements

The Show entitlements origin report allows you to determine which entitlements a employee owns and where they come from. You can establish whether the employee obtained an entitlements directly or indirectly. For example, in the case of an indirect assignment, you can determine whether the entitlement resulted from a department memberships or a request,

You can also use the report to discover which departments, cost centers, locations, and business roles are assigned to an employee and how the membership evolved.

To use the origin report

  • In the Designer, set the SysConfig | Display | SourceDetective configuration parameter and compile the database.

To display the origin of an employee's entitlements

  1. In the Manager, select the Employees | Employees category.

  2. Select an employee in the result list and run the Show entitlements origin report.

  3. Under Assigned objects, you will see the employee's entitlements, departments, cost centers, locations, and business roles. Select an entry by double-clicking on it to view more details.

  4. The Origin area displays the details for the selected entry in a hierarchical structure.

    You can see whether the assignment was a direct assignment, dynamic assignment, or a request.

    • You can use the Details button to switch to the dynamic role or to the request.

    • Double-click on some of the entries in the detail view to go to the object.

    • Choose the Inspect button for further information about the assignment of authorizations.

Example of entitlement origin

The Show entitlements origin report establishes that Clara Harris is assigned to the Active Directory "Finance" group.

The report answers several questions.

Question Why does Clara Harris have the Active Directory group?
Answer

Clara Harris owns an Active Directory user account and this user account is assigned to the "Finance" group.

Question Why is the user account assigned to the "Finance" group?
Answer

Clara Harris is assigned to the department "Finance" department.

 

The "Finance" department inherits from the "Global Finance" department. The "Global Finance" department is directly assigned to the "Finance" group.

Question Why is Clara Harris in the "Finance" department?
Answer

There is a department membership request for Clara Harris.

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