You can enter a validity period for assigning SAP roles to user accounts. If no validity period is given to the role assignments, they are allocated the following validity dates by default:
- Valid from: 1900-01-01
- Valid to : 9999-12-31
These role assignments are therefore unlimited.
The SAPUserInSAPRole table contains all role assignments, limited, and unlimited.
The HelperSAPUserInSAPRole table only contains current valid role assignments. The Daily calculation of SAP user accounts assignments to SAP roles schedule controls the calculation of this table.
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Direct assignments can occur in two different ways:
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Synchronizing role assignments
The Valid from and Valid to columns are taken into account in the default mapping. Synchronization writes the validity period of role assignments into the One Identity Manager database.
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Direct assignment of SAP roles to user accounts in the Manager
A validity period can be entered for direct assignment of SAP roles to user accounts. Valid from and Valid to dates are provisioned in the target system.
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When the validity period is calculated, the following configuration parameters are taken into account. These configuration parameters are disabled by default.
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TargetSystem | SAPR3 | ValidDateHandling | DoNotUsePWODate
Specifies whether the request's validity period is transferred when role assignments are requested.
Not set: The request's validity period is transferred. If there is no validity period given, the default values of 1900-01-01 and 9999-12-31 are set.
Set: The role assignment is unlimited.
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TargetSystem | SAPR3 | ValidDateHandling | ReuseInheritedDate
Controls reuse of existing profile assignments if another assignment for the same combination of user account and SAP role is added.
Set: Existing role assignments are reused if the same assignment is created by different means of inheritance. The following applies:
- The Valid from date of the existing assignment is in the past.
- The Valid until date of the existing assignment is 9999-12-31 or the new assignment has the same Valid until date as the existing assignment.
Any other unlimited assignment or any other assignment with the same Valid until date does not generate a new entry in the SAPUserInSAPRole table. This can reduce the number of entries in the SAPUserInSAPRole table.
Not set: An entry in the SAPUserInSAPRole table is created for every new role assignment. Existing assignments are not reused.
NOTE: In databases that are migrated from versions older than 7.0, you may see assignments with a Valid until date of 9998-12-31. This is a valid date for unlimited role assignments, which means that these assignments can also be reused.
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TargetSystem | SAPR3 | ValidDateHandling | ReuseInheritedDate | UseTodayForInheritedValidFrom
Specifies the value that indirect role assignments' Valid from date contain when they are added.
Not set: 1900-01-01
Set: <today>
IMPORTANT: Calculating indirect role assignments can become much slower depending on the amount of data to be processed.
Do not set this configuration parameter if the information about when a role assignment's validity period starts is not absolutely necessary in SAP R/3.
To reuse an existing role assignment:
- In the Designer, set the TargetSystem | SAPR3 | ValidDateHandling | ReuseInheritedDate configuration parameter.
To set the assignment's date as the first day of the role assignment's validity period
To prevent the request's validity date being copied to the role assignment
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In the Designer, set the TargetSystem | SAPR3 | ValidDateHandling | DoNotUsePWODate configuration parameter.
This adds an unlimited role assignment.
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SAP roles that are assigned to departments, cost centers, locations, or business roles are indirectly assigned through them to user accounts. By default, indirect assignments are unlimited. The TargetSystem | SAPR3 | ValidDateHandling configuration parameter is used to determine the validity period of indirect assignments.
You can enter a valid from date if the requests are made in the IT Shop. An entry in SAPUserInSAPRole only exist between the first and last days of the request's validity period. The request's validity period is copied to role assignments under the following prerequisites:
By default, an entry in the SAPUserInSAPRole table is created for every new role assignment. If the same assignment is created by different means of inheritance, the number of entries in the SAPUserInSAPRole table grows rapidly. In this case, if the validity period is identical, the same entries can be reused. Existing role assignments can be reused under the following prerequisites:
- The Valid from date of the existing assignment is in the past.
- The Valid until date of the existing assignment is 9999-12-31 or the new assignment has the same Valid until date as the existing assignment.
Any other unlimited assignment or any other assignment with the same Valid until date does not generate a new entry in the SAPUserInSAPRole table. The number of entries in the SAPUserInSAPRole table can be reduced in this way.
NOTE: In databases that are migrated from versions older than 7.0, you may see assignments with a Valid until date of 9998-12-31. This is a valid date for unlimited role assignments, which means that these assignments can also be reused.
By default, the first day that indirect assignments are valid is 1900-01-01. This does not tell us when the assignments were created. If you need this information, in the Valid from field, you can enter the date on which the SAP role will be assigned. The date of the assignment is set as the first valid day of the indirect role assignments under the following prerequisites:
IMPORTANT: Calculating indirect role assignments can become much slower depending on the amount of data to be processed.
Do not set the UseTodayForInheritedValidFrom configuration parameter if the information about the valid from date of the role assignment is not absolutely necessary in SAP R/3!
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