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Identity Manager 8.1.5 - Administration Guide for Connecting to Exchange Online

Managing Exchange Online environments Setting up Exchange Online synchronization Basic data for managing an Exchange Online environment Configuration parameters for managing an Exchange Online environment Default project template for Exchange Online Editing system objects

Assigning account definitions to all employees

To assign an account definition to all employees

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.
  3. Select the Change master data task.

  4. On the General tab, enable the Automatic assignment to employees option.

    IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.
  5. Save the changes.

The account definition is assigned to every employee that is not marked as external. New employees automatically obtain this account definition as soon as they are added. The assignment is calculated by the DBQueue Processor.

NOTE: Disable Automatic assignment to employees to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing assignments remain intact.
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Assigning account definitions directly to employees

To assign an account definition directly to employees

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Assign to employees task.

  4. In the Add assignments pane, add employees.

    TIP: In the Remove assignments pane, you can remove assigned employees.

    To remove an assignment

    • Select the employee and double-click .
  5. Save the changes.
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Assigning account definitions to system roles

Installed modules: System Roles Module
NOTE: Account definitions with the Only use in IT Shop option can only be assigned to system roles that also have this option set.

To add account definitions to a system role

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.
  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.

Adding account definitions in the IT Shop

An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The account definition must be labeled with the IT Shop option.

  • The account definition must be assigned to a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.

  • If the account definition is only assigned to employees using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop

  1. In the Manager, select the Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the account definitions to the IT Shop shelves.
  5. Save the changes.

To remove an account definition from individual IT Shop shelves

  1. In the Manager, select Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
  5. Save the changes.

To remove an account definition from all IT Shop shelves

  1. In the Manager, select Azure Active Directory | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

For more information about requests from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

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