To enable a quick response to special requests, you can assign entitlements directly to a user account.
To assign entitlements directly to a user account
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Select the G Suite | User accounts category.
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Select the user account in the result list.
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Select one of the following tasks.
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Assign groups
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Assign products and SKUs
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Admin role designations
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In the Add assignments pane, assign the entitlements.
- OR -
In the Remove assignments pane, remove the entitlements.
- Save the changes.
Related topics
To add all user accounts of a customer as members in a G Suite group, assign the groups directly to the G Suite customer. In the calculation of inheritance, for all user accounts of the customer, an entry is made in the GAPUserInGroup table. The origin of the assignment is indicated in the XOrigin column with the value 16.
To assign groups directly to a customer
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Select the G Suite | G Suite customers category.
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Select the customer in the result list.
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Select the Assign groups task.
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In the Add assignments pane, assign groups.
- OR -
In the Remove assignments pane, remove groups.
- Save the changes.
Related topics
To add all user accounts of a customer as members in a G Suite group, assign the G Suite customers directly to the group. In the calculation of inheritance, for all user accounts of the customer, an entry is made in the GAPUserInGroup table. The origin of the assignment is indicated in the XOrigin column with the value 16.
To assign customers directly to a group
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Select the G Suite | Groups.
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Select the group in the result list.
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Select Assign G Suite customer as member.
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Assign the customers in the Add assignments view.
- OR -
Remove the customers in Remove assignments category.
- Save the changes.
Related topics
When groups are assigned to user accounts an employee may obtain two or more groups, which are not permitted in this combination. To prevent this, you can declare mutually exclusive groups. To do this, you specify which of the two groups should apply to the user accounts if both are assigned.
It is possible to assign an excluded group at any time either directly, indirectly, or with an IT Shop request. One Identity Manager determines whether the assignment is effective.
NOTE:
- You cannot define a pair of mutually exclusive groups. That means, the definition "Group A excludes group B" AND "Group B excludes groups A" is not permitted.
- You must declare each group to be excluded from a group separately. Exclusion definitions cannot be inherited.
- One Identity Manager does not check if membership of an excluded group is permitted in another group (GAPGroupInGroup table).
The effectiveness of the assignments is mapped in the GAPUserInGroup and GAPBaseTreeHasGroup tables by the XIsInEffect column.
Example of the effect of group memberships
- The groups A, B, and C are defined in a customer.
- Group A is assigned through the "Marketing" department, group B through "Finance", and group C through the "Control group" business role.
Clara Harris has a user account in this customer. She primarily belongs to the "Marketing" department. The "Control group" business role and the "Finance" department are assigned to her secondarily. Without an exclusion definition, the user account obtains all the permissions of groups A, B, and C.
By using suitable controls, you want to prevent an employee from obtaining authorizations of groups A and group B at the same time. That means, groups A, B, and C are mutually exclusive. A user, who is a member of group C cannot be a member of group B at the same time. That means, groups B and C are mutually exclusive.
Table 22: Specifying excluded groups (GAPGroupExclusion table)
|
Group A |
|
|
Group B |
Group A |
|
Group C |
Group B |
Table 23: Effective assignments
|
Ben King |
Marketing |
Group A |
|
Jan Bloggs |
Marketing, finance |
Group B |
|
Clara Harris |
Marketing, finance, control group |
Group C |
|
Jenny Basset |
Marketing, control group |
Group A, Group C |
Only the group C assignment is in effect for Clara Harris. It is published in the target system. If Clara Harris leaves the "control group" business role at a later date, group B also takes effect.
The groups A and C are in effect for Jenny Basset because the groups are not defined as mutually exclusive. If this should not be allowed, define further exclusion for group C.
Table 24: Excluded groups and effective assignments
|
Jenny Basset
|
Marketing |
Group A |
|
Group C
|
|
Control group |
Group C |
Group B
Group A |
Prerequisites
To exclude a group
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In the Manager, select the G Suite | Groups category.
- Select a group in the result list.
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Select the Exclude groups task.
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In the Add assignments pane, assign the groups that are mutually exclusive to the selected group.
- OR -
In the Remove assignments pane, remove the groups that are not longer mutually exclusive.
- Save the changes.
