Managing E-Business Suite user accounts and employees
Managing E-Business Suite user accounts and employees
The main feature of One Identity Manager is to map employees together with the master data and permissions available to them in different target systems. To achieve this, information about user accounts and permissions can be read from the target system into the One Identity Manager database and linked to employees. This provides an overview of the permissions for each employee in all of the connected target systems. One Identity Manager offers the option of managing user accounts and their permissions. You can provision modifications in the target systems. Employees are supplied with the necessary permissions in the connected target systems according to their function in the company. Regular synchronization keeps data consistent between target systems and the One Identity Manager database.
Because requirements vary between companies, One Identity Manager offers different methods for supplying user accounts to employees. One Identity Manager supports the following methods for linking employees and their user accounts:
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Employees can automatically obtain their account definitions using user account resources. If an employee does not yet have a user account in an E-Business Suite system, a new user account is created. This is done by assigning account definitions to an employee using the integrated inheritance mechanism and subsequent process handling.
When you manage account definitions through user accounts, you can specify the way user accounts behave when employees are enabled or deleted.
- When user accounts are inserted, they can be automatically assigned to an existing employee This mechanism can be implemented if a new user account is created manually or by synchronization. However, this is not the One Identity Manager default method. You must define criteria for finding employees for automatic employee assignment.
- Employees and user accounts can be entered manually and assigned to each other.
If you want to map employee data from the HR module of the Oracle E-Business Suite in One Identity Manager, the imported employees:
- Can be assigned to E-Business Suite user accounts as HR persons.
- Can be linked to user accounts through automatic employee assignment, account definitions, or manually.
For more detailed information about employee handling and administration, see the One Identity Manager Target System Base Module Administration Guide.
Related topics
Setting up account definitions
One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not yet have a user account in a target system, a new user account is created. This is done by assigning account definitions to an employee.
The data for the user accounts in the respective target system comes from the basic employee data. The employee must own an E-Business Suite user account. The assignment of the IT operating data to the employee’s user account is controlled through the primary assignment of the employee to a location, a department, a cost center, or a business role. Processing is done through templates. There are predefined templates for determining the data required for user accounts included in the default installation. You can customize templates as required.
For detailed information about account definitions, see the One Identity Manager Target System Base Module Administration Guide.
The following steps are required to implement an account definition:
Creating account definitions
To create a new account definition
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In the Manager, select the Oracle E-Business Suite | Basic configuration data | Account definitions | Account definitions category.
- Select an account definition in the result list. Select the Change master data task.
-OR-
Click 
in the result list.
- Enter the account definition's master data.
- Save the changes.
Master data for account definitions
Enter the following data for an account definition:
Table 15: Master data for an account definition
|
Account definition |
Account definition name. |
|
User account table |
Table in the One Identity Manager schema that maps user accounts. |
|
Target system |
Target system to which the account definition applies. |
|
Required account definition |
Required account definition. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it.
Leave empty for E-Business Suite systems. |
|
Description |
Text field for additional explanation. |
|
Manage level (initial) |
Manage level to use by default when you add new user accounts. |
|
Risk index |
Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is set.
For more detailed information, see the One Identity Manager Risk Assessment Administration Guide. |
|
Service item |
Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one. |
|
IT Shop |
Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can also be assigned directly to employees and roles outside the IT Shop. |
|
Only for use in IT Shop |
Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop. |
|
Automatic assignment to employees |
Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.
IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.
Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact. |
|
Retain account definition if permanently disabled |
Specifies the account definition assignment to permanently disabled employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is disabled. |
|
Retain account definition if temporarily disabled |
Specifies the account definition assignment to temporarily disabled employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is disabled. |
|
Retain account definition on deferred deletion |
Specifies the account definition assignment on deferred deletion of employees.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is disabled. |
|
Retain account definition on security risk |
Specifies the account definition assignment to employees posing a security risk.
Option set: the account definition assignment remains in effect. The user account stays the same.
Option not set: the account definition assignment is not in effect. The associated user account is disabled. |
|
Resource type |
Resource type for grouping account definitions. |
|
Spare field 01 - spare field 10 |
Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields. |
