Privileged user accounts
Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are labeled with the Privileged user account property (IsPrivilegedAccount column).
NOTE: The criteria according to which user accounts are automatically identified as privileged are defined as extensions to the view definition (ViewAddOn) in the TSBVAccountIsPrivDetectRule table (which is a table of the Union type). The evaluation is done in the TSB_SetIsPrivilegedAccount script.
To create privileged users through account definitions
- Create an account definition. Create a new manage level for privileged user accounts and assign this manage level to the account definition.
- If you want to prevent the properties for privileged user accounts from being overwritten, set the IT operating data overwrites property for the manage level to Only initially. In this case, the properties are populated just once when the user accounts are created.
- Specify the effect of temporarily or permanently disabling or deleting, or the security risk of an employee on its user accounts and group memberships for each manage level.
- Create a formatting rule for the IT operating data.
You use the mapping rule to define which rules are used to map the IT operating data for the user accounts, and which default values are used if no IT operating data can be determined through a person's primary roles.
Which IT operating data is required depends on the target system. The following settings are recommended for privileged user accounts:
- In the mapping rule for the IsPrivilegedAccount column, use the default value 1 and set the Always use default value option.
- You can also specify a mapping rule for the IdentityType column. The column owns different permitted values that represent user accounts.
- To prevent privileged user accounts from inheriting the entitlements of the default user, define a mapping rule for the IsGroupAccount column with a default value of 0 and set the Always use default value option.
- Enter the effective IT operating data for the target system.
Specify in the departments, cost centers, locations, or business roles which IT operating data should apply when you set up a user account.
- Assign the account definition directly to employees who work with privileged user accounts.
When the account definition is assigned to an employee, a new user account is created through the inheritance mechanism and subsequent processing.
TIP: If customization requires that the of privileged user accounts follow a defined naming convention, create the template according to which the are formed.
Related topics
Managing the assignments of SharePoint Online groups and roles
Managing the assignments of SharePoint Online groups and roles
User accounts inherit SharePoint Online permissions through SharePoint Online roles and SharePoint Online groups. SharePoint Online groups are always defined for one site collection in this way. SharePoint Online roles are defined for sites. They are assigned to groups, and the user accounts that are members of these groups inherit SharePoint Online permissions through them. SharePoint Online roles can also be assigned directly to user accounts. User account permissions on individual sites in a site collection are restricted through the SharePoint Online roles that are assigned to it.
In SharePoint Online, the users can have different entitlements that are mapped in One Identity Manager as follows:
Terms
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A SharePoint Online Role is the permission level linked to a fixed site.
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The assignment of user account or groups to a SharePoint Online role is called a role assignment.
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Entitlement assignments refer to the assignment of the various entitlements to user accounts. These include:
Detailed information about this topic
Assigning SharePoint Online entitlements to SharePoint Online user accounts in One Identity Manager
In One Identity Manager, SharePoint Online entitlements can be assigned directly or indirectly to employees.
In the case of indirect assignment, employees, and entitlements are organized in hierarchical roles. The number of entitlements assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. If the employee has a SharePoint Online user account, the entitlements are assigned to this user account.
Entitlements can also be assigned to employees through IT Shop requests. To enable the assignment of entitlements using IT Shop requests, employees are added as customers in a shop. All entitlements assigned to this shop as products can be requested by the customers. After approval is granted, requested entitlements are assigned to the employees.
You can use system roles to group entitlements together and assign them to employees as a package. You can create system roles that contain only SharePoint Online entitlements. System entitlements from different target systems can also be grouped together in a system role.
To react quickly to special requests, you can also assign the entitlements directly to user accounts.
Prerequisites
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The assignment of employees, SharePoint Online roles, and SharePoint Online groups is permitted for departments, cost centers, locations, or business roles.
NOTE: If a SharePoint Online role refers to a permission level for which the Hidden option is set, no business roles and organizations can be assigned. These SharePoint Online roles can be neither directly nor indirectly assigned to user accounts or groups.
- Group authenticated is not set in the user accounts.
- User accounts are marked with the Groups can be inherited option.
- User accounts and SharePoint Online entitlements belong to the same site collection.
For detailed information see the following guides:
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Inheritance of company resources |
One Identity Manager Identity Management Base Module Administration Guide
One Identity Manager Business Roles Administration Guide |
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Assigning company resources through IT Shop requests |
One Identity Manager IT Shop Administration Guide |
|
System roles |
One Identity Manager System Roles Administration Guide |
Detailed information about this topic
Assigning SharePoint Online entitlements to departments, cost centers, and locations
Assign groups and roles to departments, cost centers, and locations in order to assign them to user accounts through these organizations.
To assign a permission to a department, cost center or location (non role-based login):
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In the Manager, select one of the following categories:
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Select the entitlements in the result list.
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Select the Assign organizations task.
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In the Add assignments pane, assign the organizations:
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On the Departments tab, assign departments.
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On the Locations tab, assign locations.
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On the Cost centers tab, assign cost centers.
TIP: In the Remove assignments pane, you can remove assigned organizations.
To remove an assignment
- Select the organization and double-click
.
- Save the changes.
To assign permissions to a department, cost center or location (role-based login)
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In the Manager, select the Organizations | Departments category.
- OR -
In the Manager, select the Organizations | Cost centers category.
- OR -
In the Manager, select the Organizations | Locations category.
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Select the department, cost center, or location in the result list.
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Select one of the following tasks.
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In the Add assignments pane, assign the entitlements.
- OR -
In the Remove assignments pane, remove the entitlements.
- Save the changes.
Related topics
