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Identity Manager 8.1.5 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in the Web Portal Basic data for managing a SharePoint Online environment Configuration parameters for managing SharePoint Online Default project template for SharePoint Online Editing system objects About us

SharePoint Online roles

Permission levels with a unique reference to a site are mapped in the One Identity Manager database as SharePoint Online roles. You can assign SharePoint Online roles through groups, or directly to user accounts. SharePoint Online users obtain their permissions for site objects in this way.

NOTE: SharePoint Online roles and role assignments are handled as dependent objects by synchronization. That means, SharePoint Online roles must also be synchronized in order to synchronize role assignments.

Related topics

Editing master data for SharePoint Online roles

To edit SharePoint Online role master data

  1. In the Manager, select the SharePoint Online | Roles category.

  2. Select the SharePoint Online role in the result list and run the Change master data task.

  3. Edit the master data for the role.

  4. Save the changes.

NOTE: If the SharePoint Online role references a permission level for which the Hidden option is set, the options IT Shop and Only use in IT Shop cannot be set. You cannot assign these SharePoint Online roles to user accounts or groups.

Related topics

General master data for SharePoint Online roles

The following properties are displayed for SharePoint Online roles.

Table 32: General master data for a SharePoint Online role
Property Description
Display name SharePoint Online role display name.
Permission level Unique identifier for the permission level on which the SharePoint Online role is based.
Site Unique identifier for the site that inherits its permissions from the SharePoint Online role.
Service item Service item data for requesting the role through the IT Shop.

Category

Categories for role inheritance. User accounts can inherit roles selectively. To do this, roles, and user accounts are divided into categories. Select one or more categories from the menu.

Description Text field for additional explanation.

IT Shop

Specifies whether the SharePoint Online role can be requested through the IT Shop. This SharePoint Online role can be requested by staff through the Web Portal and granted through a defined approval procedure. The SharePoint Online role can still be assigned directly to employees and hierarchical roles.

Only for use in IT Shop

Specifies whether the SharePoint Online role can only be requested through the IT Shop. This SharePoint Online role can be requested by staff through the Web Portal and granted through a defined approval procedure. The SharePoint Online role may not be assigned directly to hierarchical roles.

NOTE: If the SharePoint Online role references a permission level for which the Hidden option is set, the options IT Shop and Only use in IT Shop cannot be set. You cannot assign these SharePoint Online roles to user accounts or groups.

Detailed information about this topic

Additional tasks for managing SharePoint Online roles

After you have entered the master data, you can run the following tasks.

Task

Topic

Overview of SharePoint Online Groups

Overview of SharePoint Online roles

Assign user accounts

Assigning SharePoint Online user accounts directly to an entitlement

Assign groups

Assigning SharePoint Online groups to SharePoint Online roles

Assign system roles

Adding SharePoint Online entitlements to system roles

Assign business roles

Assigning SharePoint Online entitlements to business roles

Assign organizations

Assigning SharePoint Online entitlements to departments, cost centers, and locations

Exclude SharePoint Online roles

Effectiveness of SharePoint Online roles

Assigning extended properties

Assigning extended properties to SharePoint Online groups

Synchronize object

Synchronizing single objects

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