You can add new identities for which you are responsible. This function is mainly designed for adding external identities. For example, subcontractors who are not entered in the human resources department. Data from new identities is either transferred completely to the database or existing data is updated and/or augmented. This depends on the system configuration and the import setting from closed systems.
Other properties (such as, memberships, entitlements, and so on) can be defined later during editing.
To create an identity
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In the menu bar, click Responsibilities > My Responsibilities.
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In the navigation, click Identities.
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On the Identities page, click
Create identity.
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In the Create Identity pane, enter the main data of the new identity.
Table 44: Identities main data Property
Description
Unique data
First name
Enter the identity's first name.
Last name
Enter the identity's last name.
Central user account
Enter the name of the identity's central user account.
Default email address
Enter the identity's default email address.
Personal data
Second name
Enter the identity's middle name.
Date of birth
Enter the identity's date of birth. Click the
(Calendar) to do this and use the date picker to select the date of birth.
Personnel number
Enter the identity's personnel number.
Gender
Select the gender of the identity.
Resetting the password through the help desk is permitted.
Select the check box to allow password help desk staff to reset the identity's password in the Operations Support Web Portal.
Organizational information
Primary cost center
Click Select/Change and select the identity's primary cost center.
Primary department
Click Select/Change and select the identity's primary department.
External
Select the check box if this is an external identity.
Identity type
Select the identity type of the identity:
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Primary identity: Default identity for an identity. The identity has a default user account.
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Organizational identity: Virtual identity (sub identity) for mapping different roles of an identity within the organization. The sub identity is associated with a user account of the Organizational identity type.
In addition, specify a main identity.
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Personal administrator identity: Virtual identity (sub identity) associated with a user account of type Personal administrator identity type.
In addition, specify a main identity.
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Sponsored identity: Pseudo identity associated with a user account of type Sponsored identity.
Also assign a manager to the identity.
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Shared identity: Pseudo identity associated with an administrative user account of type Shared identity.
Also assign a manager to the identity.
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Service identity: Pseudo identity associated with a user account of type Service identity.
Also assign a manager to the identity.
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Machine identity: Pseudo identity for mapping machine identities.
For more information about mapping multiple identities of one identity, see the One Identity Manager Identity Management Base Module Administration Guide.
Main identity
If the identity type is Organizational identity or Personalized administrator identity, select a main identity.
Employee type
Select what type of identity this is such as a company employee or a trainee, for example.
Entry date
Enter the date the identity started at the company. Click the
(Calendar) and use the date picker to select the starting date.
Leaving date
Enter the date that the identity leaves the company. Click the
Manager
Shows you the identity's manager.
TIP: If necessary, you can transfer the identity's manager at a later date (see Assigning other managers to my identities).
Permanently deactivated
Select the check box if you want the identity to be permanently deactivated (see Deactivating my identities).
Temporarily disabled
Select the check box to activate the identity at a later date then click the
Reason for absence
Select the reason for temporarily deactivating the identity.
Details of the location.
Primary location
Click Select/Change and select the identity's primary location.
Building
Enter the building where the identity works.
Floor
Enter which floor the identity works on.
Room
Enter the room the identity works in.
Street
Enter the street or road where the identity works.
Zip code
Enter the zip code of the identity's work location.
City
Enter the city where the identity works.
Country
In the menu, select the country where the identity works.
State
In the menu, select the state where the identity works.
The Web Portal checks whether identities with certain identical properties already exist.
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(Optional) Depending on the result of the check, you can display identities with identical properties and adjust the main data of the identities if necessary.
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Click Create.
Saving then checks again whether identities with certain identical properties already exist.
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(Optional) If the check finds an identity with identical properties, perform one of the following actions:
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To create the identity, in the Create Identity with Same Properties dialog, click Yes.
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To edit the identity and its properties before creating it, in the Create Identity with Same Properties dialog, click No and edit the main data of the identity you want to create.
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You can edit the following main data.
(Actions) > Compare identities who report directly to you.