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Identity Manager On Demand - Starling Edition Hosted - Attestation Administration Guide

Attestation and recertification

One Identity Manager users for attestation Attestation base data Attestation types

Default attestation types Additional tasks for attestation types

Overview of the attestation type Assigning attestation procedures

Attestation procedure

General main data of an attestation procedure Templates for attestation procedures Providing information about attestation objects

Defining reports for attestation Defining snapshot content

Default attestation procedures Additional tasks for attestation procedures

Overview of the attestation procedure Assigning approval policies Creating a copy

Attestation schedules

Default schedules Assigning attestation policies Assigning policy collections Schedule overview Starting schedules immediately

Compliance frameworks

Additional tasks for compliance frameworks

Compliance framework overview Assigning attestation policies

Chief approval team Attestation policy owners Standard reasons for attestation

Predefined standard reasons for attestations

Attestation policies

General main data of attestation policies Specifying risk indexes for attestation guidelines Default attestation policies Additional tasks for attestation policies

The attestation policy overview Assigning approvers to attestation policies Assigning compliance frameworks to attestation policies Mitigating controls

Assigning mitigating controls Creating mitigating controls

Running attestation for single objects Showing or hiding conditions Copy attestation policies Showing selected objects Deleting attestation policies

Disabling attestation policies

Sample attestation

Creating, editing, deleting samples General main data of samples Managing sample data Generating sample data automatically Using samples with attestation policies Displaying the sample overview Default sample for attesting memberships in system entitlements Default sample for attesting identities

Grouping attestation policies

Creating and editing policy collections General main data of policy collections Assigning policy collections to attestation policies Disabling policy collections Deleting policy collections Default policy collections

Custom mail templates for notifications

Creating and editing attestation mail templates General properties of a mail template Creating and editing a mail definition

Using base object properties Use of hyperlinks in the Web Portal

Default functions for creating hyperlinks

Customizing email signatures

Copying mail templates for attestation Displaying attestation mail templates previews Deleting mail templates for attestation Custom notification processes

Suspending attestation Automatic attestation of policy violations

Approval processes for attestation cases

Approval policies for attestations

General main data of approval policies Default approval policies Additional tasks for approval policies

Editing approval workflows Validity checking

Approval workflow for attestations

Working with the workflow editor Setting up approval workflows

Editing approval levels Editing approval steps Properties of an approval step Connecting approval levels

Additional tasks for approval workflows

The approval workflow overview Copying approval workflows

Deleting approval workflows Default approval workflows

Selecting attestors

Default approval procedures

Using attestation policies to find attestors Using roles of identities to be attested to find attestors Using attestation objects to find attestors Determining attestors using the attestation objects' service item Using attestation object managers to find attestors Using persons responsible for attestation objects to find attestors Using a specified role to find attestors Using product owners to find attestors Using owners of a privileged object to find attestors Using additional Active Directory group owners to find attestors Using owners of the attestation objects to find attestors Using identities assigned to user accounts to find attestors Determining attested identity as attestor Determining attestation policy owners Calculated approval Approvals to be made externally Waiting for further approval

Setting up approval procedures

General main data of an approval procedure Queries for finding attestors

Additional tasks for approval procedures

Overview of the approval procedure Specifying permitted approval procedures for tables Copying an approval procedure

Deleting approval procedures Determining the responsible attestors

Setting up multi-factor authentication for attestation Prevent attestation by identity awaiting attestation Automatic acceptance of attestation approvals Phases of attestation

Setting up the staging phase Criteria for the Staging phase Setting up the challenge phase Setting up withdrawal of entitlements

Attestation by peer group analysis

Configuring peer group analysis for attestations

Approval recommendations for attestations

Criteria for approval recommendations for attestation Configuring approval recommendations for attestation

Managing attestation cases

Getting more information Appointing other attestors Escalating an attestation case Attestors cannot be established Automatic approval on timeout Halting an attestation case on timeout Attesting by chief approval team

Attestation sequence

Starting attestation Attestation case overview Approval sequence Attestation history Modifying approval workflows for pending attestation cases Closing attestation cases for deactivated identities Deleting attestation cases Notifications in the attestation case

Requesting attestation Reminding attestors Scheduling attestation requests Reminding attestors about attestation objects Approving or denying attestation cases Notifying delegates Canceling attestation cases Escalation of attestation cases Delegating attestations Rejecting approvals Notifications with questions Notifications from additional attestors Link for verifying new external users Default mail templates

Attestation by mail

Processing attestation mails

Adaptive cards attestation

Using adaptive cards for attestations Adding and deleting recipients and channels Creating, editing, and deleting adaptive cards for attestations Creating, editing, and deleting adaptive cards templates for attestations General main data for adaptive cards Deploying and evaluating adaptive cards for attestations Disabling adaptive cards

Approving attestation cases in the Manager Displaying attestation cases of an attestor Displaying information about attestation objects Assigning extended properties to attestation cases Displaying incomplete attestation runs Canceling incomplete attestation runs Displaying canceled attestation runs Reports about attestations

Default attestations

Configuring withdrawal of entitlements

Attesting system entitlements System role attestation Application role attestation Business role attestation

Configuring sample attestation of identities and their entitlements User attestation and recertification

One Identity Manager users for attesting and recertifying users Configuring user attestation and recertification Attesting new users

Self-registration of new users in the Web Portal Adding new identities using a manager or administrator for identities Importing new identity main data Scheduled attestation Limiting attestation objects for certification

Recertifying existing users

Preparing for recertification The recertification sequence Limiting attestation objects for recertification

Certifying new roles and organizations

One Identity Manager users for certifying roles and organizations Configuring certification of new departments Configuring certification of new cost centers Configuring certification of new locations Configuring certification of new business roles Configuring certification of new application roles

Mitigating controls

General main data of mitigating controls Additional tasks for mitigating controls

Mitigating controls overview Assigning attestation policies

Calculating mitigation

Setting up attestation in a separate database

Requirements for the central database Setting up work databases Setting up synchronization between central and work databases Setting up and running attestations in the work database

Configuration parameters for attestation

Copying approval workflows

You can copy default approval workflows in order to customize them.

To copy an approval workflow

In the Manager, select the Attestation > Basic configuration data > Approval workflows category.
Select an approval workflow in the result list and run the Change main data task.
Select the Copy workflow task.
Enter a name for the copy.
Click OK to start copying.

- OR -

Click Cancel to cancel copying.
To edit the copy immediately, click Yes.

- OR -

To edit the copy later, click No.

Deleting approval workflows

The approval workflow can only be deleted if it is not assigned to an approval policy.

To delete an approval workflow

Remove all assignments to approval policies.
1. Check to which approval policies the approval workflow is assigned.
2. Go to the main data form for the approval policy and assign a different approval workflow.
In the Manager, select the Attestation > Basic configuration data > Approval workflows category.
Select an approval workflow in the result list.
Click .
Confirm the security prompt with Yes.

Detailed information about this topic

Default approval workflows

One Identity Manager provides a default approval workflow for default attestation of new users and recertification of all identities stored in the One Identity Manager database. Moreover, default approval workflows are supplied through which different roles and system entitlements mapped in the Unified Namespace can be attested. You can use default approval policies for creating attestation policies in the Web Portal.

To edit default approval workflows

In the Manager, select the Attestation > Basic configuration data > Approval workflows > Predefined category.

For more information about using default approval workflows, see the One Identity Manager Web Designer Web Portal User Guide.

Related topics

Selecting attestors

One Identity Manager can make approvals automatically in an attestation procedure or through attestors. An attestor is an identity or a group of identities who can grant or deny an attestation case within an attestation procedure. It takes several approval procedures to grant or deny approval. You specify in the approval step which approval procedure should be used.

If several people are determined to be approvers by an approval procedure, the number given in the approval step specifies how many people must approve the step. A request can only be passed up to next level afterward. The attestation procedure is canceled if an approver cannot be found for an approval step.

One Identity Manager provides approval procedures by default. You can also define your own approval procedures.

The DBQueue Processor calculates which identity is authorized as an approver and in which approval level. Take into account the special cases for each approval procedure when setting up the approval workflows to determine those authorized to grant approval.

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