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Active Roles 8.1.3 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Searching for directory objects

To search for directory objects, you can use the Search page that allows you to select the container to search and specify criteria for the objects you want to find. The Web Interface searches in the container you select and in all of its subcontainers.

The Web Interface opens the Search page when you do any of the following:

  • Type in the Search field located in the upper right corner of the Web Interface window, then press Enter or click the magnifying glass icon in the Search field. In this case, the Web Interface searches all managed Active Directory domains for objects whose naming properties match what you typed and the Search page lists the search results. The naming properties include name, first name, last name, display name, and logon name.

  • Click Search on the Navigation bar. The Search page opens, allowing you to configure and start a search.

To configure and start a search

  1. Click the Search in box on the Toolbar, then select the container that you want to search. You can select more than one container.

    The Web Interface will search in the selected container and all of its subcontainers.

  2. Specify criteria for the objects that you want to find:

    • To search by naming properties, type in the Search field on the Toolbar. The Web Interface will search for objects whose naming properties match what you typed. The naming properties include name, first name, last name, display name, and logon name.

    • To search by other properties, click the button on the right side of the Toolbar to expand the Toolbar, click Add criteria, choose the properties by which you want to search, click Add, then configure the criteria as appropriate. The Web Interface will search for objects that match the criteria that you configured.

  3. Press Enter to start the search.

The search results are listed on the Search page. You can customize the list by adding or removing list columns and sorting the list by column data. To add or remove list columns, click the Menu button on the left side of the Toolbar and then click Choose columns (see also Adding or removing columns from the list of objects). To sort the list by column data, click column headings.

Searching by object type

You can list objects by type in the Active Roles Web Interface. This is useful, for example, to look for specific object types or to narrow the conditions of a search. The following example shows how to use this feature by listing all groups in an Active Directory domain managed with Active Roles.

To list all groups that exist in your Active Directory domain

  1. Click Search on the Navigation bar.

  2. Expand the Toolbar with the button on the right side of the Toolbar. Then, click Add criteria, select Object type is User/InetOrgPerson/Computer/Group/Organizational Unit, and click the Add button.

  3. On the Toolbar, click Group in the list next to The object type is, then press Enter.

Filtering the contents of a container

If a container, such as an Organizational Unit in your Active Directory, holds a large number of objects, you can narrow down the displayed list of objects by filtering the objects held in that specific container.

To filter the objects held in a container

  1. Navigate to the container in the Web Interface. To navigate to a container, you can:

    IMPORTANT: The scope of filtering is always set to the current container, and does not include any subcontainers of that container. Filtering is essentially a search for objects held in a given container only. If you want to search the current container and all of its subcontainers, click Search under this container in the Command pane, then configure and perform a search as described in Searching for directory objects.

  2. Specify how you want to filter the objects held in the container:

    • To filter objects by naming properties, enter them in the Filter field on the Toolbar, then press Enter or click the button next to the Filter field. The list of objects will include only the objects whose naming properties match what you entered. The naming properties include name, first name, last name, display name, and login name.

    • To filter objects by other properties, expand the Toolbar with the button on the right side of the Toolbar, and click Add criteria. Then, choose the properties by which you want to filter, click Add, and configure the criteria as appropriate. The list of objects will include only the objects that match the criteria you configured.

  3. To apply the filter, press Enter or click the button next to the Filter field on the Toolbar.

When a filter is applied to a container, the Web Interface lists a subset of all objects held in that container. Once you no longer need it, you can remove the filter to view all objects again:

  • If you did not add any criteria, clear the Filter field on the Toolbar and press Enter.

  • If you specified any criteria, expand the Toolbar, click Clear all, then press Enter.

Filtering by object type

To improve searching for specific objects, you can filter by object type in the Active Roles Web Interface. The following example procedure shows to configure such a filter.

To configure a filter that lists only user accounts held in a particular Organizational Unit or remove objects of any other type from the list

  1. Navigate to the Organizational Unit in the Web Interface.

  2. Expand the Toolbar with the button on the right side, then click Add criteria, and select Object type is User/InetOrgPerson/Computer/Group/Organizational Unit. Then, click Add.

  3. On the Toolbar, confirm that the field next to The object type is reads User, then click the button next to the Filter field, or press Enter.

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