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Active Roles 7.6.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta

Evaluating product usage

Active Roles provides a predefined collection of statistics that helps you understand how many Active Directory domain users, AD LDS, Azure, and SaaS users are managed by this product over time. By analyzing this statistical data, you can establish a baseline of product usage, verify your current Active Roles licensing compliance, and plan for future licensing needs. Since Active Roles’ license fee is calculated based on the number of managed users, product usage statistics enables you to justify and predict your Active Roles licensing expenditures. For instructions on how to examine product usage, see Viewing product usage statistics.

For each Active Directory domain, AD LDS instance, Azure tenants, and SaaS applications registered with Active Roles, product usage data is collected on a scheduled basis by counting the number of enabled users in that domain, instance, registered Azure tenants, and connected SaaS applications with the resulting counts stored in the Active Roles database. For further details, see Scheduled task to count managed objects.

By default, Active Roles counts users in the entire domain or instance. It is possible to have Active Roles count users within a part of a domain or instance by changing managed scope—a tunable collection of containers assumed to hold the managed users. For further details, see Managed scope to control product usage.

Active Roles counts the managed objects on a scheduled basis, and provides a report of managed object statistics. This does not impose any restrictions on the number of objects managed by Active Roles. However, as the number of the managed objects is a key factor in determining the license fee, you may need to ensure that your managed object count does not exceed a certain limit. For this purpose, you can configure Active Roles to check the number of managed objects and send an e-mail notification if the total number of managed objects exceeds a given threshold value. For further details, see Voluntary thresholds for the managed object count.

Viewing product usage statistics

You can view the current total number of managed users on the root page in the Active Roles console. Select the console tree root to open the root page in the details pane, and then expand the Product Usage Statistics area on that page. The count of objects under Active Directory Domains, AD LDS Directory Partitions, Azure tenants, and SaaS application represents the current number of managed domain users , managed AD LDS users, Azure hybrid users, Azure cloud only users, Azure guest users, and SaaS users respectively.

NOTE: The count can be derived using the LDAP query “(&(objectCategory=person)(objectClass=user))”.

It is possible to view the average or maximum number of managed users in each domain or instance for a certain reporting period. Click Product Usage Statistics to open a page allowing you to:

  • Choose the reporting period.

    The page displays options to export data in HTML format and as raw counters for the period you choose from the Reporting period options, such as past month, past half-year, past year, or a custom date range.

  • Examine the managed user counts for the reporting period you’ve chosen.

    The page displays the current number of managed users per Active Directory domain, AD LDS directory partition, Azure tenant, and SaaS application in the tables under Total accounts. The Average and the maximum values along with the total number of managed users can be viewed in the HTML file.

    License type and Total estimated licenses, display the type of license in use and the number of estimated license required, respectively.

  • View the information about the license.

    Click License description to view a detailed information about the license.

  • Save the contents of the page as an HTML file.

Click Save as HTML at the bottom of the page and specify the desired file name and location.

  • Export the raw statistical data to a file.

Click Export raw counters at the bottom of the page and specify the desired file name and location. The data is exported in the comma-delimited (CSV) format, representing the daily counts of managed users over the reporting period.

Delegating access to the managed object statistics

By default, only Active Roles Admin role holders have permission to view managed object statistics. Active Roles provides the following Access Templates for delegating that task:

  • Managed Object Statistics - View Report

    To delegate the task of viewing managed object statistics, apply this Access Template to the Configuration/Server Configuration/Managed Object Statistics container.

  • Managed Object Statistics - Read Detailed Data

    To delegate the task of exporting raw statistical data, apply this Access Template to the Configuration/Server Configuration/Managed Object Statistics container.

You can find these two Access Templates in the Configuration/Access Templates/Configuration container in the Active Roles console.

Scheduled task to count managed objects

Active Roles uses a scheduled task to count the number of managed users in each Active Directory domain, AD LDS instance, Azure tenants, and SaaS applications registered with this product. Every Administration Service in your Active Roles environment runs that task on a daily basis, saving the obtained results in the Active Roles database. The statistical data collected by running that task over time is used to calculate managed object statistics, and can be exported by clicking Export raw counters.

The scheduled task in question is located in the Configuration/Server Configuration/Scheduled Tasks/Builtin container in the Active Roles console, and has the name Export raw counters. Changes to this task are not allowed, except for changing the start time. You can change the start time on the Schedule tab in the task’s Properties dialog box in the Active Roles console.

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