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Active Roles 7.6.2 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only distribution groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Active Roles integration with other One Identity and Quest products Appendix F: Active Roles integration with Duo Appendix G: Active Roles integration with Okta

Best practices

This section provides instructions on how to monitor replication and perform administrative tasks to resolve replication-related problems. The following topics are covered:

Viewing replication settings

When configuring replication, Active Roles automatically sets replication parameters to the appropriate values. This ensures that replication is functioning properly. Normally, there is no need to modify the replication settings except for some error situations outlined the Troubleshooting Replication failures section later in this document.

The following table lists the values that Active Roles assigns to certain replication parameters.

Table 112: Values assigned to Replication parameters

Replication Parameter

Value

Publication name

AelitaReplica

Replication type

Merge

Subscription type

Push

Subscription expiration

Subscriptions expire and may be dropped if not synchronized in 60 days.

Schedule

The Merge Agents are running continuously at the Publisher. The Snapshot Agent starts daily at 12:00 a.m. at the Publisher.

You can use the following instructions to examine these settings using SQL Server Management Studio.

It is advisable not to change these settings. Replication may not be functioning correctly if you manually modify replication settings with the use of SQL Server tools.

Start Management Studio and connect to the Publisher SQL Server:

  1. In Object Explorer, click Connect, and then click Database Engine.
  2. Complete the Connect to Server dialog box to connect to the instance of the SQL Server Database Engine that holds the Publisher role.

Open the Publication Properties dialog box:

  1. In Object Explorer, under the Publisher SQL Server, expand Replication | Local Publications.
  2. In Object Explorer, under Local Publications, right-click AelitaReplica, and click Properties.

In the Publication Properties dialog box, you can review the Active Roles publication settings.

Open the Subscription Properties dialog box:

  1. In Object Explorer, under Local Publications, expand AelitaReplica.
  2. In Object Explorer, under AelitaReplica, right-click a Subscription, and click Properties.

In the Subscription Properties dialog box, you can review the Active Roles subscription settings.

Replication Agent schedule

By default, Active Roles schedules the Replication Agents to run as follows:

  • The Snapshot Agent starts every day at 12:00 a.m. at the Publisher.
  • The Merge Agents start automatically when SQL Server Agent starts, and runs continuously at the Publisher.

To verify the Snapshot Agent schedule

  1. Open SQL Server Management Studio.
  2. In Object Explorer, connect to the instance of the SQL Server Database Engine that holds the Publisher role, and then expand that instance.
  3. Right-click the Replication folder, and click Launch Replication Monitor.
  4. In the left pane of the Replication Monitor window, expand your Publisher SQL Server, and click AelitaReplica.
  5. In the right pane of the Replication Monitor window, on the Warnings and Agents tab, right-click the Snapshot Agent in the Agents and jobs related to this publication list, and click Properties.
  6. In the left pane of the Job Properties window, click Schedules.
  7. Review the replication agent schedule settings in the right pane of the Job Properties window.
  8. Click the Edit button to examine the replication agent schedule settings in detail.

To verify the Merge Agent schedule

  1. Open SQL Server Management Studio.
  2. In Object Explorer, connect to the instance of the SQL Server Database Engine that holds the Publisher role, and then expand that instance.
  3. Right-click the Replication folder, and click Launch Replication Monitor.
  4. In the left pane of the Replication Monitor window, expand your Publisher SQL Server, and click AelitaReplica.
  5. In the right pane of the Replication Monitor window, on the All Subscriptions tab, right-click the subscription whose Merge Agent you want to examine, and click View Details.
  6. In the Subscription window, on the Action menu, click Merge Agent Job Properties.
  7. In the left pane of the Job Properties window, click Schedules.
  8. Review the replication agent schedule settings in the right pane of the Job Properties window.
  9. Click the Edit button to examine the replication agent schedule settings in detail.

Monitoring replication

In order to identify replication-related problems, you can use the Active Roles console connected to the Publisher Administration Service. If there are any replication failures, a red triangle is displayed on the Server Configuration and Configuration Databases containers in the console tree. In the details pane, the same icon is used to highlight the database affected by a replication failure.

If you have encountered a replication failure, you should ensure that the SQL Server Agent service is started on the computer running the Publisher SQL Server, and then use SQL Server Management Studio to get more information on that failure:

  1. In Object Explorer, connect to the instance of the SQL Server Database Engine that holds the Publisher role, and then expand that instance.
  2. Right-click the Replication folder, and click Launch Replication Monitor.
  3. In the left pane of the Replication Monitor window, expand your Publisher SQL Server, and click AelitaReplica.
  4. In the right pane of the Replication Monitor window, on the Warnings and Agents tab, look for a red icon under Agents and jobs related to this publication. This icon indicates a Snapshot Agent error:
  5. Right-click the agent that has encountered an error and then click View Details.
  6. In the Snapshot Agent window, view the error description under Error details or message of the selected session.
  7. In the right pane of the Replication Monitor window, on the All Subscriptions tab, look for a red icon in the list of subscriptions. This icon indicates a Merge Agent error:
  8. On the All Subscriptions tab, right-click the subscription that has encountered an error and then click View Details.
  9. In the Subscription window, view the error description under Last message of the selected session.

Some typical errors are discussed later in this document (see the Troubleshooting Replication failures section). The Troubleshooting Replication failures section also provides information on how to resolve such errors.

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