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Active Roles 8.1.3 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Inviting an Azure guest user

If an external user (such as a contractor, or other non-employee resource with limited permissions) must be added to the organization, invite them as Azure guest users to the Azure tenant of the organization using the Active Roles Web Interface.

To invite an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 30: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. In the right-side pane, click Invite Guest.

    You will invite a new guest user, and set up their account, application licenses and various admin roles, too.

  3. Identity

    Configure the settings required by your organization for setting up the identity of the guest user.

    Figure 31: Azure Guest Users > Invite Guest > Identity – Configuring basic user account settings for the Azure guest user

    1. (Optional) Enter the First Name of the Azure guest user.

      NOTE: If you do not enter a First Name, Active Roles will fill this field with the local part of the specified Email address.

    2. (Optional) Enter the Last Name of the Azure guest user.

    3. (Optional) Enter the Display Name of the Azure guest user.

      TIP: By default, the Display Name is automatically generated from the specified First Name and Last Name, but you can modify it to something else (such as a nickname).

      CAUTION: Hazard of data loss!

      The Display Name field supports special characters. However, to avoid any potential problems in Active Roles when managing the Azure object, do not use any semicolons (;) in the specified display name.

    4. Enter the Email address where Active Roles will send out the invitation. This field is mandatory and must be unique.

    5. (Optional) Enter the Azure Tenant ID of the Azure tenant that will contain the guest user.

    6. To grant the Azure guest user access to the configured licenses and admin roles, select Allow user to sign in and access services.

      • If this setting is selected during this step, the guest user will receive access as soon as they accept the invitation.

      • If left clear, you must manually grant access later by enabling this setting in the Azure Properties page of the guest user. For more information, see Viewing and updating the properties of an Azure guest user.

        TIP: Leaving this setting clear is useful if the account of the Azure guest user is created in advance, and they require access to the assigned resources only later (for example, because their contract project starts only at a later date).

    7. (Optional) Enter a unique Personal message that the invitation email will contain.

  4. Licenses

    Select the Microsoft application resources licensed in your organization that you want to assign to the configured Azure guest user.

    Figure 32: Azure Guest Users > Invite Guest > Licenses – Assigning application licenses to the Azure guest user

  5. O365 Admin Roles

    Select the O365 role(s) that you want to grant for the Azure guest user.

    Figure 33: Azure Guest Users > Invite Guest > O365 Admin Roles – Assigning Office 365 administrator roles to the Azure guest user

    NOTE: You can assign roles to the Azure guest user in Active Roles without any limitation. However, One Identity recommends that you assign Azure guest users only the admin roles that external contractors typically receive in your organization.

  6. (Optional) Job Info

    Enter the Job Title and the assigned Department of the guest user, if needed.

    Figure 34: Azure Guest Users > Invite Guest > Job Info – Specifying organizational information for the Azure guest user

  7. To save your changes and send the invite email to the guest user, click Finish.

    NOTE: Consider the following when administering cloud-only Azure guest users:

Viewing Azure guest users

To list the configured cloud-only Azure guest users of an Azure tenant, and access their available configuration actions, expand the Azure Guest Users node of the Active Roles Web Interface.

To view the configured Azure guest users in an Azure tenant

Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

The list of Azure guest users of the selected tenant is displayed.

Figure 35: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

NOTE: Active Roles lists the available cloud-only Azure users, Azure guest users, and Azure contacts on the Active Roles Web Interface with the following restrictions:

  • Active Roles can initially list 999 items.

  • The items listed in the list have a sliding expiry of 8 hours, after which the objects that have not been accessed will be flushed.

  • Whenever you perform a search in the list, Active Roles will always fetch the list of objects from Azure to update the cache.

Disabling or Enabling an Azure guest user

If you want to revoke the access of an Azure guest user from the resources, applications and roles assigned to them, you can disable their account without deleting them with the Disable Account action.

Likewise, once the revoked access rights of a disabled Azure guest user can be reinstated, you can re-enable them with the Enable Account action.

To disable or enable a cloud-only Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 36: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user that you want to enable or disable from the list.

  3. Click the applicable option:

    • If the selected Azure guest user is enabled, click Disable Account.

    • If the selected Azure guest user is disabled, click Enable Account.

    NOTE: The available option changes depending on the state of the selected guest user account.

  4. To confirm disabling/enabling the selected Azure guest user, click Save.

Revoking the session of an Azure guest user

You can revoke the current session of any selected cloud-only Azure guest user of an Azure tenant. When doing so, Active Roles clears the active login tokens of the guest user on all devices they have previously logged in from, forcing them to log in again and validate their credentials.

TIP: If any device that the Azure guest user has been previously logged in from has been compromised (for example, because the guest user has lost their notebook or cellphone), then One Identity recommends revoking their current session.

To revoke the active session of an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 37: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. Select the Azure guest user whose session you want to revoke.

  3. Click Revoke Session.

  4. To confirm revoking the session of the selected Azure guest user, click Save.

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