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Active Roles 8.1.3 - Web Interface User Guide

Getting Started Web Interface Basics Performing Management Tasks
Managing your personal account Managing Active Directory objects Running an automation workflow Managing temporal group memberships Managing Azure AD, Microsoft 365, and Exchange Online objects
Managing cloud-only Azure contacts Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names Microsoft 365 roles management for hybrid environment users
Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Viewing or modifying the Exchange Online properties of a remote mailbox Managing room mailboxes Managing cloud-only shared mailboxes Deleting or changing the remote mailbox of an on-premises user
Managing AD LDS data Managing computer resources Restoring deleted objects
Using Approval workflows Glossary

Viewing or modifying the organization settings of a shared mailbox

You can view or modify the organization settings of a shared mailbox with the Organization Settings option of the Active Roles Web Interface.

To view or modify the organization settings of a shared mailbox

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Shared Mailboxes.

    Figure 61: Shared Mailboxes — Listing the shared mailboxes in the Azure tenant

  2. Select the shared mailbox whose organization settings you want to view or modify.

  3. In Organization Settings, set the following organization settings of the shared mailbox:

    • (Optional) Job title

    • (Optional) Department

    • (Optional) Company name

    • (Optional) Manager:

      • To add or change the manager of the shared mailbox, click Modify, select the user and click OK.

      • To view or modify the Azure properties of the user, click Properties.

      • To delete the manager of the shared mailbox, click Remove.

  4. To apply your changes, click Save.

Viewing or modifying the email settings of a shared mailbox

You can view or modify the email settings of a shared mailbox with the Email Settings option of the Active Roles Web Interface.

To view or modify the email settings of a shared mailbox

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Shared Mailboxes.

    Figure 62: Shared Mailboxes — Listing the shared mailboxes in the Azure tenant

  2. Select the shared mailbox whose email settings you want to view or modify.

  3. In Email Settings, set the following email settings of the shared mailbox:

    • Primary SMTP address: The primary Simple Mail Transfer Protocol (SMTP) address of a user account to be used for server-to-server authorization or access delegation. You cannot modify this value because it is filled automatically.

    • Email addresses:

      • To add additional email addresses (also called proxy addresses) for the shared mailbox, click Add, select the E-mail address type, enter the E-mail address, and click OK.

        NOTE: The first SMTP address that you add will be the primary SMTP address (also called the primary email address or the default reply address).

      • To modify an email address that is already added to the list of email addresses, select it and click Edit, modify the E-mail address, and click OK.

        NOTE: You cannot modify the E-mail address type of an existing email account. You can only modify the existing address.

      • To remove an email address that is already added to the list email addresses, select it and click Remove.

    • Accept messages from all senders (default: selected)

      • To only accept messages from selected senders, clear the check box and click Add. Select the users you want to accept messages from, and click OK.

      • To remove senders from the list of users you want to accept messages from, select the users and click Remove.

    • Block messages from none (default: selected)

      • To block messages from selected senders, clear the check box and click Add. Select the users you do not want to accept messages from, and click OK.

      • To remove senders from the list of users you do not want to accept messages from, select the users and click Remove.

    • Send message maximum size (0-150 000 KB): Set the maximum size of messages in KB. The default value is 35840 KB.

    • Received message maximum size (0-150 000 KB): Set the maximum size of received messages in KB. The default value is 36864 KB.

    • Maximum recipients (0-1000): Set the maximum number of recipients. The default value is 500.

    • Forwarding address: Specify whether to forward received messages from the shared mailbox to another email address.

      • To disable message forwarding, select None (default: selected).

      • To enable message forwarding, select Forward to, and enter the email address you want the shared mailbox to forward received messages to.

      • To modify the forwarding address, click Modify.

    • Deliver messages to both forwarding address and mailbox (default: not selected)

      To forward messages that the shared mailbox receives to the forwarding address you set, select this check box.

  4. To apply your changes, click Save.

Viewing or modifying the auto-reply settings of a shared mailbox

You can view or modify the automatic reply (out of office) settings of a shared mailbox with the Auto-Reply option of the Active Roles Web Interface.

To view or modify the auto-reply settings of a shared mailbox

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Shared Mailboxes.

    Figure 63: Shared Mailboxes — Listing the shared mailboxes in the Azure tenant

  2. Select the shared mailbox whose automatic reply settings you want to view or modify.

  3. In Auto-Reply, set the following automatic reply settings of the shared mailbox:

    • Automatic replies (default: not selected)

      To send an automatic reply to all senders inside your organization from the shared mailbox, select this check box and enter an automatic reply.

    • Send automatic replies to senders outside this organization (default: not selected)

      To send an automatic reply to all senders outside of your organization from the shared mailbox, select this check box and enter an automatic reply.

      To specify the senders outside of your organization, you can set one of the following:

      • Only reply to senders in this mailbox's contact list

      • Reply to all senders

  4. To apply your changes, click Save.

Viewing or modifying the protocol settings of a shared mailbox

You can view or modify the protocol settings of a shared mailbox with the Protocol Settings option of the Active Roles Web Interface.

To view or modify protocol settings of a shared mailbox

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Shared Mailboxes.

    Figure 64: Shared Mailboxes — Listing the shared mailboxes in the Azure tenant

  2. Select the shared mailbox whose protocol settings you want to view or modify.

  3. In Protocol Settings, set the following protocol settings of the shared mailbox:

    • Outlook Web (default: selected)

    • Outlook Desktop (default: selected)

    • Exchange Web Services (default: selected)

    • Mobile Exchange (default: selected)

    • IMAP (default: selected)

    • POP3 (default: selected)

  4. To apply your changes, click Finish.

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