You can configure a new Exchange Mailbox Deprovisioning policy with the Active Roles Console.
To configure an Exchange Mailbox Deprovisioning policy
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On the Policy to Configure page, select Exchange Mailbox Deprovisioning, then click Next.
Figure 48: Options to Deprovision Mailbox
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On the Options to Deprovision Mailbox page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options to deprovision Microsoft Exchange resources for the deprovisioned user account:
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Hide the mailbox from the Global Address List (GAL), to prevent access to the mailbox
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Prevent non-delivery reports (NDR) from being sent
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Grant the user’s manager full access to the mailbox
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Grant the selected users or groups full access to the mailbox
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Modify configuration of the e-mail forwarding
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If you selected the Grant the selected users or groups full access to the mailbox check box, click Select to specify the users or groups you want.
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If you selected the Modify configuration of the e-mail forwarding check box, do one of the following:
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Click Disallow forwarding messages to alternate recipients to specify that the email messages sent to the deprovisioned user are not to be forwarded.
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Click Forward all incoming messages to the user’s manager to specify that the email messages sent to the deprovisioned user are to be forwarded to the manager of that user. Then, select or clear the Leave copies in the mailbox check box to specify whether you want the messages to be delivered to both the user’s mailbox and the manager’s mailbox or only to the manager’s mailbox.
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Click Next.
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On the Automatic Replies page, choose from the following options:
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Don't change the mailbox autoreply settings
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Automatically reply with the following messages (once for each sender)
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If you selected the Automatically reply with the following messages (once for each sender) option, do the following:
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In the Inside organization box, specify the autoreply message to be sent to senders within the user’s organization.
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If you want the mailbox to send an autoreply message to external senders, select the Auto-reply to people outside organization check box, and specify the message in the area beneath that check box.
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Select the User's contacts only or Anyone outside organization option depending on whether you want the mailbox to auto-reply only to external senders that are in the user’s Contacts folder or to all external senders, respectively.
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Click Next.
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On the Enforce Policy page, you can specify objects to which this Policy Object is to be applied:
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Click Add, and use the Select Objects dialog to locate and select the objects you want.
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Click Next, then click Finish.
