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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Additional settings for an automation workflow

The additional settings specify whether to stop the workflow if it runs longer that a certain time period. Click the Additional settings link on the Workflow Options and Start Conditions page to view or change the following setting:

  • Terminate the workflow if it runs longer than: <time period>

This setting allows you to limit the amount of time the workflow is allowed to run. Use this setting to limit the automation workflow that might take a long period of time to run, causing an inconvenience to the user.

Parameters for an automation workflow

When you configure workflow options and start conditions for an automation workflow, you can set up workflow parameters and assign values to workflow parameters. Parameter values are used by the workflow activities when the workflow is running. An activity may retrieve the value of the desired parameter and perform the action depending upon the parameter value.

By default, the workflow does not have any parameters defined. You can add, modify (edit) or remove parameter definitions on the Parameters page. Once the definition of a parameter has been added to the workflow, you can:

  • Assign a value to the parameter: To do this, select the parameter from the list on the Parameters page and click View or change parameter value. The value assigned to the parameter is stored in the workflow definition. The workflow activities can retrieve the parameter value from the workflow definition when the workflow is running.

  • Configure the parameter so that the user can set the parameter value when starting the workflow on demand: To do this, select the parameter from the list on the Parameters page, click Edit, and then clear the Don’t show this parameter when starting the workflow on demand check box. Active Roles will prompt the user to set the parameter value when the user starts the workflow on demand. The parameter value supplied by the user will only be used during the current run of the workflow.

  • View or change various properties of the parameter: To do this, select the parameter from the list in the Parameters page, click Edit, and then use the options in the Parameter Definition dialog.

Each parameter has a number of properties that define it, including the parameter name, parameter description, syntax of parameter values, a list of acceptable parameter values, whether the parameter accepts a single value or multiple values, and whether the parameter must have a value. The acceptable values can be determined either by a static list of values or by using a script. In the latter case, the script calculates the list of the acceptable values each time the workflow is started. A script can also be used to assign a value to the parameter. The script calculates the value each time the workflow is started.

For more information about workflow parameters, see Configuring workflow parameters.

Initialization script for an automation workflow

When you configure an automation workflow, you can specify PowerShell commands you want the workflow run-time engine to run immediately after creation of the PowerShell operating environment for the script activities held in that workflow. These commands constitute the initialization script that the workflow engine runs prior to performing script activities.

With the initialization script, you can:

  • Load PowerShell modules and snap-ins. All activity scripts can use the modules and snap-ins loaded in the initialization script, without having to load the prerequisite modules or snap-ins on a per-activity basis.

  • Initialize environment-specific variables, referred to as global variables. All activity script can retrieve and update global variables, which makes it possible to exchange data between different activity scripts.

For more information, see Using the initialization script.

Using automation workflows

This section contains information and step-by-step instructions that explain how to use Active Roles to manage automation workflows. The following topics are covered:

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