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Active Roles 8.2 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Configuring rule-based autoprovisioning and deprovisioning
Configuring Provisioning Policy Objects
User Logon Name Generation E-mail Alias Generation Exchange Mailbox AutoProvisioning Group Membership AutoProvisioning Home Folder AutoProvisioning Property Generation and Validation Script Execution O365 and Azure Tenant Selection AutoProvisioning in SaaS products
Configuring Deprovisioning Policy Objects
User Account Deprovisioning Group Membership Removal User Account Relocation Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Permanent Deletion Office 365 Licenses Retention Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Script Execution Notification Distribution Report Distribution
Configuring entry types Configuring a Container Deletion Prevention policy Configuring picture management rules Managing Policy Objects Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Configuring policy extensions
Using rule-based and role-based tools for granular administration Workflows
About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Azure tenant types and environment types supported by Active Roles Using Active Roles to manage Azure AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports and URLs used by Active Roles Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing Starling Connect settings in Active Roles Configuration Center

The Active Roles Configuration Center enables you to view the Starling Connect settings in order to manage the registered connected systems.

NOTE: Before you view the Starling Connect settings, Active Roles must be joined to One Identity Starling.

To view the Starling settings

  1. On the Active Roles Configuration Center, in the left pane, click Starling.

  2. On the Starling tab, click Join One Identity Starling to join Starling.

    NOTE: For more information on extending the Active Roles provisioning and account administration capabilities to your cloud applications, click Learn More in the Starling tab.

To view the Starling Connectors settings

  1. On the Active Roles Configuration Center, in the left pane, click Starling.

  2. Click Starling Connectors tab. The options specific to the page are displayed. The available options are Connection Settings, Visit Starling Connect Online, Refresh Connectors.

  3. Click Connection settings to view the current settings. The Connection Settings wizard displays the current Starling connect settings, such as the Subscription ID, SCIM Client ID, Client secret, and token end point URL. The settings are not editable and the values are populated when you join Starling.

  4. Click Visit Starling Connect Online to connect to the Starling Connect portal. The Starling Connect portal displays the registered connectors and enables you to add or remove connectors.

    NOTE: In case the connectors are not displayed on the Active Roles Starling Connect page, you can view the registered connectors on the Starling Connect portal.

  5. Click Refresh Connectors, to view the latest connectors that are added or removed from the Starling Connect portal.

    NOTE: Refresh Connectors refreshes the Starling Connect policy to reflect the latest connector list.

Create Provisioning policy for Starling Connect

To create a Policy Object for Starling Connect

  1. In the Console tree, under Configuration > Policies > Administration, locate and select the folder in which you want to add the Policy Object.

    You can create a new folder as follows: Right-click Administration and select New > Container. Similarly, you can create a sub-folder in a folder: Right-click the folder and select New > Container.

  2. Right-click the folder, point to New, and then click Provisioning Policy.

  3. On the Welcome page of the wizard, click Next.

  4. On the Name and Description page, do the following, and then click Next:

    1. In the Name box, type a name for the Policy Object.

    2. Under Description, type any optional information about the Policy Object.

  5. On the Policy to Configure page, select Autoprovisioning in SaaS products, and click Next to configure policy settings.

  6. On the Object Type Selection page, click Select.

    1. On the Select Object Type, from the Object types list, select User or Group, and click OK.

    2. Click Next.

    3. On the Policy Conditions page, from the Starling Connect Connectors list, select the connectors to be provisioned for the user or group as part of the policy. Click Next.

  7. On the Enforce Policy page, you can specify the containers on which this Policy Object is to be applied:

    1. Click Add, and use the Select Objects to locate and select the objects you want.

    2. Click Next.

  8. Click Finish.

IMPORTANT: Starling Connect policy have to be applied on the container for any SaaS operations to take place.

SaaS operations for each connector may vary from each other. Each connector may have a set of mandatory attributes to perform any operation.

The operation will fail in case any of the mandatory attributes are missing in the particular request. The notification will report the information of all the mandatory attributes missing in that event which caused the failure.

In that case, you must create the corresponding virtual attributes, customize the Web Interface to enter the value for the virtual attribute during the specified operation. Using this approach, the attribute value is passed as a part of the request.

Provision a new SaaS user using the Web Interface

You can use the Active Roles Web Interface to create and enable a new user with Starling Connect management capabilities.

To provision a new SaaS products user in Active Roles

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the domain in which you need to create a new user.

  4. In the list of objects displayed, click the required Container or the Organizational Unit on which the Starling Connect Policy is applied.

  5. In the Command pane, click New User.

  6. In the New User in <OU name> > General wizard, enter the user details such as First Name, Last Name, Initials, and User logon name.

  7. Click Next.

  8. In the Account properties wizard, click Generate to generate a password for the Account, select the required Account options, and then click Next.

    The SaaS Products tab displays the list of registered Starling Connect connectors. The Starling Connect connectors for which you can provision users are displayed with selected check boxes.

  9. Click Finish.

    The user is created successfully and provisioned on the selected connected systems as per the policy applied.

Provision an existing Active Roles user for SaaS products

You can use the Active Roles Web Interface to enable an existing Active Roles user with Starling Connect management capabilities.

To provision an existing Active Roles user for SaaS products

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  3. Click the specific domain, Container or the Organizational Unit, and then select the check box corresponding to the specific user, which you want to provision for SaaS products.

  4. In the Command pane, click Provision Object in SaaS Products.

    The SaaS Products tab displays the list of registered Starling Connect connectors. The Starling Connect connectors for which you can provision users are displayed with selected check boxes.

  5. Click Finish.

    The user is provisioned on the selected connected systems as per the policy applied.

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