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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Using Managed Units

Active Roles offers these key security and administration elements:

  • Trustees: Users or groups that have permissions to administer users, groups, computers, or other directory objects.
  • Permissions and Roles: Permissions are grouped in Access Templates (roles) to define how a Trustee can manage directory objects.
  • Managed Units: Collections of directory objects delegated to Trustees for administration.

The directory administrator defines which users or groups are designated as Trustees, which roles and permissions are assigned to Trustees, and what objects are included in Managed Units.

Managed Units are used to determine the directory objects that a Trustee can administer. As a Trustee, you can administer Managed Units for which you have assigned permissions. Managed Units containing objects you are authorized to administer are displayed under Managed Units in the Console tree.

When you select a Managed Unit in the Console tree, the details pane displays a list of objects included in that Managed Unit. To administer objects, select them from the list and use the commands on the Action menu.

If a Managed Unit includes a container, such as an Organizational Unit, the container is displayed under the Managed Unit in the Console tree. When you select a container in the Console tree, the details pane lists all child objects and sub-containers held in that container.

Setting up filter

The Active Roles Console makes it possible to apply a filter to display only the objects that match the filtering criteria. To apply a filter, select an Active Directory object or container and click the Filter button on the toolbar: . This displays the Filter Options dialog box where you can set up a filter. After you set up a filter, the filtering criteria immediately take effect on all lists of Active Directory objects in the Active Roles Console.

Steps for sorting and filtering lists in the details pane

To sort objects in the details pane

  1. Click a column heading to sort by the contents of that column.

  2. Click the column heading again to switch between ascending and descending sort order.

To add or remove columns in the details pane

  1. On the View menu, click Choose Columns or Add/Remove Columns.

  2. Do the following, and then click OK:

    • To add a column, in Available columns, click the column you want to display, and then click Add.

    • To remove a column, in Displayed columns, click the column you want to hide, and then click Remove.

    • To re-order columns, click a column name in Displayed columns, and then click Move Up or Move Down to change the position of the column.

NOTE: In the advanced details pane, you can add or remove columns from a list in the upper sub-pane or in the lower sub-pane: click the list in the sub-pane you want to modify, and then follow the steps above.

Filter options help you search for particular objects in the details pane. You can view all objects or only objects of selected type, configure the number of items that can be displayed for each folder, or create custom filters using object attributes and LDAP queries.

To select view filter options

  1. On the View menu, click Filter Options.

  2. Do one of the following, and then click OK:

    • To view all objects, click Show all types of objects. With this option, the filter is turned off.

    • To view objects of certain types, click Show only the following types of objects, and select check boxes next to the types of objects you want to view.

    • To view objects that match custom filtering criteria, click Create custom filter. Then, Customize and configure your filtering criteria by using the instructions outlined in Steps for building a custom search.

  3. Optionally, in Maximum number of items displayed per folder, modify the maximum number of objects that can be displayed in the console. The default maximum number of objects displayed in the console is 2,000 objects.

Finding objects

In the Active Roles Console you can search for objects of different types using the Find window. To access the Find window, right-click a container and click Find.

From the In list, you can select the container or Managed Unit you want to search. The list includes the container that you selected before activating the Find window. To add containers to the list, click Browse. From the Find list, you can select the type of the objects you want to find.

When you select an object type, the Find window changes accordingly. For example, Users, Contacts, and Groups searches for users, contacts, or groups using criteria such as user name, a note describing a contact, or the name of a group. In the Find list, Active Roles splits the Users, Contacts, and Groups category into three, providing the option for a more streamlined search.

By selecting Custom Search from the Find list, you can build custom search queries using advanced search options:

Using the Find window, you can search for any directory objects, such as users, groups, computers, Organizational Units, printers or shared folders. It is also possible to search for Active Roles configuration objects such as Access Templates, Managed Units, and Policy Objects. When you search for Access Templates, Policy Objects or Managed Units and select an appropriate object type from the Find list, the relevant container appears in the In list.

Once the search has completed, the objects matching the search criteria (search results) are listed at the bottom of the Find window. You can quickly find an object in the search results list by typing a few characters. This will select the first name that matches what you typed.

Once you have found the object, you can manage it by right-clicking the entry in the search results list, and then clicking commands on the shortcut menu.

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