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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Entry type: Parent OU Property

When you select Parent OU Property under Entry type in the Add Entry window, the Entry properties area looks as follows.

Figure 51: Add Entry: Parent OU Property

Using this entry type, you can configure a value based on a property of a parent Organizational Unit (OU) of the object being managed by this policy. To choose an OU property, click Select.

If you want the entry to include the entire value of the property, click All characters of the property value. Otherwise, click The first, and specify the number of characters to include in the entry.

In the latter case, you can select the If value is shorter, add filling characters at the end of value check box, and type a character in the Filling character box. This character will fill the missing characters in the value of the OU property if the value is shorter than specified in the box next to the option The first.

You can also specify the level of the OU you want to the policy to use. To use the property of the OU in which the object resides, click Immediate parent OU of the object being managed by this policy. To use the property of a parent OU of a different level, click More distant parent OU and then, in the Level box, specify the level of the OU. Lower level means greater distance from the managed object in the hierarchy of containers above that object. OU level 1 is an immediate child OU of the domain.

When you are done configuring an entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog.

Entry type: Parent Domain Property

When you select Parent Domain Property under Entry type in the Add Entry window, the Entry properties area looks as follows.

Figure 52: Add Entry: Parent Domain Property

Using this entry type, you can configure a value based on a property of the domain of the object being managed by this policy. To choose a domain property, click Select.

If you want the entry to include the entire value of the property, click All characters of the property value. Otherwise, click The first, and specify the number of characters to include in the entry.

In the latter case, you can select the If value is shorter, add filling characters at the end of value check box, and type a character in the Filling character box. This character will fill the missing characters in the value of the domain property if the value is shorter than specified in the box next to the option The first.

When you are done configuring an entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog.

Entry type: Mask

When you select Mask under Entry type in the Add Entry window, the Entry properties area looks as follows.

Figure 53: Add Entry: Mask

With this entry type, you can define which characters (letters, numerals) are acceptable in the entry you add to the value of the controlled property.

If you want to allow the entry to include any series of characters, click Any characters or no characters.

If you want to specify a maximum number of allowed characters the entry may include, click At most the specified number of characters. In the Number of characters box, specify the number of allowed characters. The entry may include any number of characters not exceeding the specified number. Under Allowed characters, select check boxes to specify the allowed characters.

If you want to specify an exact number of allowed characters that the entry must include, click Exactly the specified number of characters. In the Number of characters box, specify the number of allowed characters. The entry must include exactly the specified number of characters. Under Allowed characters, select check boxes to specify the allowed characters.

When you are done configuring an entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog.

Configuring a Property Generation and Validation policy

To configure a Property Generation and Validation policy via the Active Roles Console (also known as the MMC interface, perform the following procedure.

To configure a Property Generation and Validation policy

  1. Navigate to Configuration > Policies > Administration.

  2. To open the New Provisioning Policy Object Wizard dialog, right-click in the middle pane to open the context menu, and then select New > Provisioning Policy.

  3. On the Name and Description page, provide a unique Name for the new Policy Object. Optionally, also provide a Description. To continue, click Next.

  4. On the Policy to Configure page, select Property Generation and Validation, and then click Next.

  5. On the Controlled Property page, click Select to open the Select Object Type and Property dialog.

  6. To select the object type and its object property you want the policy to control, use the settings of the Select Object Type and Property dialog:

    • Use the Object type drop-down menu to select the object type whose property you want to provision.

    • Use either the Look for Property search box to manually search for the object property you want to provision, or browse it in the Object Property list.

      TIP: If you do not see the object type you need, expand the list by selecting Show all possible object types.

      NOTE: Policy Object settings specific to Azure cloud-only objects (such as cloud-only Azure users, guest users, or contacts) are available only if your Active Roles deployment is licensed for managing cloud-only Azure objects. Contact One Identity support for more information.

      Also, Policy Objects specific to Azure cloud-only objects will work correctly only if an Azure tenant is already configured in the AD of the organization, and Active Roles is already set as a consented Azure application for that Azure tenant. For more information on these settings, see Configuring an Azure tenant and Active Roles as an Azure application.

    • Once you selected the object and property, click OK to continue.

  7. On the Configure Policy Rule page, specify the condition(s) you want to configure for the policy by selecting them in the Select conditions to configure policy rule list. The selected conditions then appear in the Edit policy rule text box.

  8. (Optional) If the selected condition supports editing, then click the underlined part of the condition to open the Add Value dialog and edit its settings.

    To specify additional configuration for the condition, enter a variable into the Value field, then click OK to close the Add Value dialog.

    Alternatively, click Configure Value, then click Add, and configure an entry manually in the Add Entry dialog. For more information on manual configuration, see Steps for configuring entries. To close the Add Value dialog, click OK.

  9. (Optional) If multiple conditions are selected, switch between the AND and OR logic of the condition relations by clicking and or or.

  10. After selecting and configuring the condition(s), click Next.

  11. (Optional) On the Policy Description page, modify the default description of the policy generated by the wizard. To do so, select Modify this policy description to make the description editable. Modify the description, then click Next.

  12. On the Enforce Policy page, specify the objects to which the configured Policy Object will be applied. Click Add, and then use the Select Objects dialog to locate and select the objects.

    TIP: When provisioning cloud-only Azure users or guest users, you can either select the respective object category (such as the Azure user or Azure guest user node) in this step, or the Azure tenant that contains the Azure objects.

  13. Click Next and then Finish to complete creating the Policy Object.
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