Chat now with support
Chat with Support

Identity Manager 8.1.5 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in the Web Portal Basic data for managing a SharePoint Online environment Configuration parameters for managing SharePoint Online Default project template for SharePoint Online Editing system objects About us

Assigning account definitions directly to employees

To assign an account definition directly to employees

  1. In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.

  3. Select the Assign to employees task.

  4. In the Add assignments pane, add employees.

    TIP: In the Remove assignments pane, you can remove assigned employees.

    To remove an assignment

    • Select the employee and double-click .
  5. Save the changes.
Related topics

Assigning account definitions to system roles

Installed modules: System Roles Module
NOTE: Account definitions with the Only use in IT Shop option can only be assigned to system roles that also have this option set.

To add account definitions to a system role

  1. In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions category.

  2. Select an account definition in the result list.
  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.
Related topics

Adding account definitions in the IT Shop

An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The account definition must be labeled with the IT Shop option.

  • The account definition must be assigned to a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.

  • If the account definition is only assigned to employees using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop

  1. In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, assign the account definitions to the IT Shop shelves.
  5. Save the changes.

To remove an account definition from individual IT Shop shelves

  1. In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
  5. Save the changes.

To remove an account definition from all IT Shop shelves

  1. In the Manager, select the SharePoint Online | Basic configuration data | Account definitions | Account definitions (non role-based login) category.

    - OR -

    In the Manager, select the Entitlements | Account definitions (role-based login) category.

  2. Select an account definition in the result list.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.

For more information about requests from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Assigning account definitions to target systems

The following prerequisites must be fulfilled if you implement automatic assignment of user accounts and employees resulting in administered user accounts (Linked configured state):

  • The account definition is assigned to the target system.

  • The account definition has the default manage level.

User accounts are only linked to the employee (Linked state) if no account definition is given. This is the case on initial synchronization, for example.

To assign the account definition to a target system

  1. In the Manager, select the site collection in the SharePoint Online | Site collections category.

  2. Select the Change master data task.

  3. From the Account definition (initial) menu, select the account definition for user accounts.

  4. Save the changes.
Related topics
Related Documents

The document was helpful.

Select Rating

I easily found the information I needed.

Select Rating