To edit group master data
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In the Manager, select the SharePoint Online | Groups category.
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Select the group in the result list.
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Select the Change master data task.
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Enter the required data on the master data form.
- Save the changes.
To edit group master data
In the Manager, select the SharePoint Online | Groups category.
Select the group in the result list.
Select the Change master data task.
Enter the required data on the master data form.
Enter the following master data for a group.
| Property | Description |
|---|---|
| Title | Display name of the group. |
| Site collection | Site collection the group is used in. |
| Owner | Owner of the group. A SharePoint Online user account or a SharePoint Online group can be selected. |
| Service item | Service item data for requesting the group through the IT Shop. |
| Risk index |
Value for evaluating the risk of assigning the group to user accounts. Enter a value between 0 and 1. This input field is only visible if the QER | CalculateRiskIndex configuration parameter is activated. |
| Category | Categories for group inheritance. Groups can be selectively inherited by user accounts. To do this, groups and user accounts are divided into categories. Select one or more categories from the menu. |
| Description | Text field for additional explanation. |
|
Hidden |
Specifies whether or not the group is displayed in the user interface. |
| Memberships only visible to members | Specifies whether only group members can see the list of members. |
| Group members can edit memberships | Specifies whether all group members can edit the group memberships. |
| Request for membership permitted | Specifies whether SharePoint Online users can request or end membership in these groups themselves. |
| Automatic membership on request | Specifies whether SharePoint Online users automatically become members in the group once they request membership. The same applies when user end their membership. |
| Email address membership requested | Email address that the group membership request or closure is sent to. |
|
IT Shop |
Specifies whether the group can be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. The group can still be assigned directly to hierarchical roles. |
|
Only for use in IT Shop |
Specifies whether the group can only be requested through the IT Shop. If this option is set, the group can be requested by the employees through the Web Portal and distributed with a defined approval process. Direct assignment of the group to hierarchical roles or user accounts is not permitted. |
After you have entered the master data, you can run the following tasks.
|
Task |
Theme |
|---|---|
|
Overview of SharePoint Online Groups |
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Assign user accounts |
Assigning SharePoint Online user accounts directly to an entitlement |
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Assign SharePoint Online roles |
Assigning SharePoint Online roles to SharePoint Online groups |
|
Assign system roles |
|
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Assign business roles |
|
|
Assign organizations |
Assigning SharePoint Online entitlements to departments, cost centers, and locations |
|
Exclude groups |
|
|
Add to IT Shop |
|
|
Assigning extended properties |
|
|
Synchronize object |
Use this task to obtain an overview of the most important information about a group.
To obtain an overview of a group
In the Manager, select the SharePoint Online | Groups category.
Select the group in the result list.
Select the SharePoint Online group overview task.
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