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Identity Manager 8.2 - Web Portal for Application Governance User Guide

Displaying application entitlements of applications

To obtain an overview of your applications and their content, you can display the assigned application entitlements at any time.

To display an application's application entitlements

  1. In the menu bar, click Data administration > Applications.

  2. On the Applications page, click the application whose application entitlements you want to display.

  3. On the application overview page, click the Application entitlements tab.

  4. (Optional) To display the application entitlements as tiles, on the Application entitlements tab, click (Tiles).

Creating applications

The first step in the onboarding process for an application involves creating a new application. After that, you can assign application entitlements (see Assigning entitlements to applications and IT Shop) and publish them in the Web Portal (see Publishing applications and Publishing application entitlements).

To create a new application

  1. In the menu bar, click Data administration > Applications.

  2. On the Applications page, click (Create).

  3. On the Create Application page, enter the following information about the new application:

    • Application: Enter the name of the application.

    • Description: Enter a description for the application. For example, where and for what the application will be use.

    • Service category: (Optional) Select a service category for the application. To create a new service category with the same name as the application, leave this field empty.
      Under this category, employees can find all associated products available to be requested in, for example, the Web Portal.

    • Manager: (Optional) Select a manager for the application. This manager is responsible for the application and can manage the application.

      TIP: You can enter part of an employee's name to filter the list and then select one of the suggested names.

    • Owner (application role): (Optional) Select the application role whose members can manage the application.

  4. (Optional) Under Application Icon, click EDIT and follow these steps:

    1. In the Edit Application Icon dialog, click one of the suggested icons or click Upload Image and load an image (in png format) from your hard disk.

    2. Click Save.

  5. In the Create Application pane, click Save.

    This creates the application. Now you can edit the application to configure more settings and to assign application entitlements.

Related topics

Editing applications

To make changes to existing applications, you can edit them at any time. If you edit an application, you can change some properties directly, such as assigning an to the application.

You can also assign and publish application entitlements and then unassign and unpublish them again.

To edit application properties

  1. In the menu bar, click Data administration > Applications.

  2. On the Applications page, click the application you want to edit.

  3. On the application's overview page, click the Details tab.

  4. In the Details tab, next to General click Edit.

  5. On the Edit Application page, change any data required:

    • Application: Enter the name of the application.

    • Description: Enter a description for the application. For example, where and for what the application will be use.

    • Manager: Select a manager for the application. This manager is responsible for the application and can manage the application.

      TIP: You can enter part of an employee's name to filter the list and then select one of the suggested names.

    • Owner (application role): Select the application role whose members can configure the application.

    • Approver (application role): Select an approver application role. If an employee requests one of the application's application entitlements, the members of this application role make the approval decision about the request (if the BE - Approver of a business application approval procedure is used).

    • IT Shop structures: Select the shop that you want to publish the application in.

  6. Enter more details in the following fields. These field only serve to provide information and do not have any functionality:

    • Applications: user account assignments: Select the user accounts used by the application. Perform the following actions as well:

      1. Click Assign/Change next to the field.

      2. In the dialog, select the check box next to the corresponding user account.

      3. Click Apply.

    • Environment: Select the application's environment.

    • Web page: Enter a URL for the application. Use the following format: https://www.example.com or http://www.example.com.

    • Authentication directory service: Select the authentication directory service used by the application.

    • Integrated authentication: Check this box if the application uses integrated authentication. Also enter the Authentication directory service.

    • Federation enabled: Check this box if the application supports federations.

    • Multi-factor authentication: Check this box if the application supports multi-factor authentication.

    • Single sign-on: Check this box if the application supports single sign-on.

    • Redirection URL: Enter a URL for forwarding to a login with single sign-on. Use the following format: https://www.example.com or http://www.example.com.

    • Number of purchased items: Enter how many licenses have been purchased for the application.

    • Risk index: Enter the application's risk index. The higher this value is, the higher the risk of requests for application objects.

    • Functional area: Select the functional area the application belongs to.

  7. (Optional) Under Application Icon, click EDIT and follow these steps:

    1. In the Edit Application Icon dialog, click one of the suggested icons or click Select image and load an image (in PNG format) from your hard disk.

    2. Click Save.

  8. On the Edit Application page, click Save.

Detailed information about this topic

Assigning entitlements to applications

If an application is going to need entitlements at some point or they should be requestable, you must assign them to the application. You can publish these application entitlements later to make them requestable.

To assign an entitlement to an application

  1. In the menu bar, click Data administration > Applications.

  2. On the Applications page, click the application to which you want to assign a system entitlement.

  3. On the application overview page, click the Application entitlements tab.

  4. On the Application entitlements tab, perform one of the following actions:

    • If the application has not yet been assigned application entitlements, click Assign application entitlement.

    • If the application has already been assigned application entitlements, click Assign.

  5. In the Application entitlements assigned dialog, in the Type menu, select the type of entitlement that you want to assign.

  6. Select the check box next to the entitlement that assign to the application.

    TIP: To select all the entitlements listed, check the box at the top of the list.

  7. Click Assign.

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