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Identity Manager 8.1.4 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes environments Setting up IBM Notes synchronization Basic configuration data Notes domains Notes certificates Notes templates Notes policies Notes user accounts Notes groups Mail-in databases Notes server Using AdminP requests for handling IBM Notes processes Reports about Notes domains Configuration parameters for synchronizing a Notes domain Default project template for IBM Notes

Additional master data of a Notes user account

Enter the additional data for a user account on the Miscellaneous tab. This data is mainly for the mailbox file and message forwarding. You can find the size of a user account's mailbox on regular basis using a scheduled process plan. Prerequisite for this is that you enter the correct mail server data and the mailbox file path on the General tab.

To find out the size of the user account's mailbox file

  • In Designer, configure and enable the Load IBM Notes mail file sizes for NOTES users schedule.

    For more detailed information about configuring schedules, see the One Identity Manager Operational Guide.

Table 36: Additional master data of a Notes user account
Property Description
Size [KB] Logical size of the mailbox file.
Physical size [KB] Physical size of the mailbox file.
Max. size [KB] Maximum permitted size of the mailbox.
Warn at [KB] When this threshold is exceeded, users are sent an email.
Internet password/Password confirmation

The user's internet password. Web users must use this password for authentication on a Domino web server.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Sametime server

Notes server used as a sametime server. Enter a sametime server for user accounts, which use the IBM Notes sametime function.

Calendar domain The domain that applies if the user account uses different calendar and schedule functionality.
Website The user's website.
Comment Text field for additional explanation.
Related topics

Administrative data for a Notes user account

Enter the administrative data of a user account on the Admininstration tab.

Table 37: Administrative data for a Notes user account

Property

 Description

Assigned policy

Policy that is explicitly assigned. You can assign a policy belonging to the same domain as the user account.

NOTE: Policy settings basically replace all the user account settings.

Password check type

Specifies how users must authenticate themselves on the server. Password check types are:

0 - don't check:Password not checked

The user must not provide a password to log in on the server.

The user must not provide a password to log in on the server.

1 - check:

Password checked

The user must provide a password to log in to the server.

2 - Lockout ID:

ID is locked

The user cannot log in on any server in the domain that checks passwords.

When a new user account is created, the 0 - don't check password check type is applied by default.

Password change interval

Interval for changing the password in days. After the password change interval has expired, the user is blocked from accessing servers until the password has been changed.

Time extension

Extension to the password change interval in days. If the password is not changed within the given extension period, the user cannot log in to the server anymore.

Last change date

Date on which the user account was last changed.

Internet password last change date

Last time the internet password was changed.

Password/Password confirmation

Password for the user account. The employee’s central password can be mapped to the user account password. For detailed information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use an initial password for the user accounts, it is automatically entered when a user account is created.

No password is required for purely employee documents.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Change password at next login

Specifies whether the user account password must be changed on the next login.

Notes client license

License type of the Notes client. The license type determines the range of user access. Possible license types are:

  • 0 - IBM Notes
  • 1 - IBM Notes Mail
  • 2 - IBM Notes Desktop
  • 3 - IBM Notes Designer
  • 4 - IBM Notes Administration
  • 5 - IBM iNotes®/Domino® CAL

When a new user account is created, the 0 - IBM Notes license type is applied by default.

Setup profile

Name of the user configuration profile to apply when the working system is set up.

Allow foreign directory synchronization

Specifies whether the user name is synchronized with other systems.

User account

User account used for synchronizing between IBM Notes and other systems, such as Active Directory.

Full name Full name of the user account. Full name is made up of the first name, last name, certificate, and organizational unit.

ID expires

User ID file's expiry date. The expiry date is calculated using a template. User ID file for enabled user accounts that will expire in less that 10 days can be extended by two years.

To extend the expiry date

  • In the Designer, configure and enable the Automatically extend IBM Notes ID expiry data schedule.

    For more detailed information about configuring schedules, see the One Identity Manager Operational Guide.

Related topics

Additional tasks for managing Notes user accounts

After you have entered the master data, you can run the following tasks.

Displaying the Notes user accounts overview

To obtain an overview of a user account

  1. Select the IBM Notes | User accounts category.
  2. Select the user account in the result list.
  3. Select Notes user account overview category.
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