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Identity Manager 9.2 - Web Designer Web Portal User Guide

General tips and getting started Managing reports Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you Auditing requests Escalated requests
Attestation
Managing attestations Attestors for attestation cases My attestation cases Pending attestations Displaying attestation history Managing attestation inquiries directed at you Auditing attestations Escalation
Compliance Responsibilities
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Managing task delegations Ownerships Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
Opening other web applications Managing tickets Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (menu description) My requests (menu description) Profile (menu description) Help (menu description) Request (menu description) Attestation (menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Identities (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (menu description) Responsibilities (menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Tickets (menu description)

Overview – Google Workspace group (page description)

To open the Overview - Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Overview.

On the Overview – Google Workspace group page, you can see all the information relevant to the Google Workspace group summarized in an overview (see Displaying system entitlement overviews).

This information is displayed as shapes. For more information, click on the links inside one of the shapes.

Main data – Google Workspace group (page description)

To open the Main data – Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Main data.

On the Main data – Google Workspace group page, you can see the Google Workspace group's main data (see Displaying system entitlement main data).

Enter the following main data:

Table 717: Google Workspace group main data

Property

Description

Name

Shows you the full, descriptive name of the Google Workspace group.

Canonical name

Shows you the automatically generated canonical name of the Google Workspace group.

Distinguished name

Shows you the automatically generated distinguished name of the Google Workspace group.

Display name

Shows you the name of the Google Workspace group used to display Google Workspace group in the One Identity Manager tools.

Container

Shows you the parent container of the Google Workspace group.

Service item

Shows you the assigned service items.

Category

Shows you the category for Google Workspace group inheritance.

User accounts can inherit Google Workspace groups selectively. To do this, Google Workspace groups and user accounts are divided into categories.

Description

Shows you the Google Workspace group's description.

Risk index

Shows you the configured risk index.

This value specifies the risk of assigning this Google Workspace group to a user account.

For more information about risk assessment, see the One Identity Manager Risk Assessment Administration Guide.

IT shop

Shows you whether the Google Workspace group can be requested in the IT Shop. If set, the Google Workspace group can be requested by identities through the Web Portal and allocated by defined approval processes. The Google Workspace group can still be assigned directly to identities and hierarchical roles.

For detailed information about IT Shop, see the One Identity Manager IT Shop Administration Guide.

Only use in IT Shop

Shows you whether the Google Workspace group can only be requested through the IT Shop. If set, the Google Workspace group can be requested by identities through the Web Portal and allocated by defined approval processes. You cannot assign a Google Workspace group to hierarchical roles directly.

Memberships – Google Workspace group (page description)

To open the Memberships – Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Memberships.

On the Memberships - Google Workspace group page, you can see identities to which the Google Workspace group is assigned (see Displaying memberships in system entitlements).

The following table gives an overview of the different content on the Memberships – Google Workspace group page.

Table 718: Columns

Column

Description

Identity

Shows you the name of the identity to which the Google Workspace group is assigned.

Origin

Shows whether the Google Workspace group was directly or indirectly assigned.

TIP: For each identity, you can see more useful information in the details pane. To do this, click the appropriate instance in the list. If the identity obtained the membership through a request, you will find more information on the following tabs on the Request tab:

  • Information: Displays general information about a request. The information displayed varies and is dependent on the service category from which the request was triggered.

  • Workflow: Displays the life cycle chronologically as from the time of request.

  • Compliance: Displays possible rule violations for this request.

  • Entitlements: Shows which entitlements are assigned to the role (if a role was requested).

TIP: You can show less data by using the column filters. For more information, see Filtering.

Attestations – Google Workspace group (page description)

To open the Attestation – Google Workspace group page go to Responsibilities > Auditing > Google Workspace > Show details > Attestation.

On the Attestation - Google Workspace group page, you can:

The following tables give you an overview of the various features and content on the Attestation - Google Workspace group page.

Table 719: Controls

Control

Description

View approvers for pending cases

Use this button to display all identities that still have to make approval decisions about attestation cases and Then you can send reminder emails to these identities (see Displaying attestors of system entitlement pending attestation cases).

Table 720: Controls in the attestation case's details pane

Control

Description

Show details

Use this button to display all the objects involved in the attestation case (see Displaying attestation cases of system entitlements).

Table 721: Columns

Column

Description

Display name

Shows the name of the object included in the attestation case.

Attestation policy

Shows the name of the attestation policy in use.

State

Shows the current status of the attestation case.

The following status' are possible:

  • Pending: The attestation case is not closed yet and must still be approved.

  • Approved: The attestation case was approved. In the details pane, on the Workflow tab, you can see why the attestation case was granted approval.

  • Denied: The attestation case was denied. In the details pane, on the Workflow tab, you can see why the attestation case was denied approval.

New

Shows whether the attestation case is new. New cases have not been granted approval yet but might have been denied approval before.

Due date

Shows by when the attestation case must be completed.

Risk index

Show the attestation case's risk index.

TIP: You can show less data by using the column filters. For more information, see Filtering.

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