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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Run the workflow on a schedule

If you select the Run the workflow on a schedule option, then you can choose from the following options to run the workflow:

  • One time.  Lets you choose the date and time to run the workflow.
  • Hourly.  Lets you choose the date and time to run the workflow for the first time, and the recurrence interval (in hours and minutes) for the workflow. Thus, an interval of one hour causes the workflow to run every hour and an interval of two hours causes the workflow to run every other hour.
  • Daily.  Lets you choose the date to run the workflow for the first time, the time of the day to run the workflow, and the recurrence interval (in days) for the workflow. Thus, an interval of one causes the workflow to run every day and an interval of two causes the workflow to run every other day. The workflow will start at the specified time each day.
  • Weekly.  Lets you choose the date to run the workflow for the first time, the time of the day to run the workflow, the days of the week on which to run the workflow, and the recurrence interval (in weeks) for the workflow. Thus, an interval of one causes the workflow to run every week and an interval of two causes the workflow to run every other week. The workflow will start at the specified time on each of the specified days.
  • Monthly.  Lets you choose the date to run the workflow for the first time, the time of the day to run the workflow, the months in which to run the workflow, and the day of the month on which to run the workflow. You can choose either the number of the day, or the first, second, third, fourth, or last occurrence of a certain day of the week day during the month. The desired day of the week can be selected from a list.
  • When the Administration Service starts.  Causes the workflow to start immediately after the Active Roles Administration Service has started up. This option applies to the Administration Service identified by the Run the workflow on setting.

Server to run the workflow

When started by a schedule, the workflow runs on a certain instance of the Active Roles Administration Service. The instance is identified by the Run the workflow on setting. This setting indicates the name of the computer running the Administration Service. You can choose the desired computer from the Run the workflow on list.

Allow the workflow to be run on demand

If you select the Allow the workflow to be run on demand option, users can run the workflow manually, regardless of a schedule. This option allows a user to run the workflow at any time if necessary. A workflow can be started on demand from the Active Roles console or Web Interface, by choosing the Run command on the workflow definition object. For details, see Running an automation workflow on demand later in this document.

Active Roles normally allows only one instance of the workflow to run at a time. However, you can change this behavior for the case of running the workflow on demand. The following options are available:

  • If the workflow is already running, then do not start a new instance.
  • If the workflow is already running and a new instance is started on demand, then run the new instance in parallel.

The second option allows a new instance of the workflow to be started on demand even though the workflow is already running. This option applies only to the case of running the workflow on demand. In the case of a scheduled run Active Roles allows only one instance of the workflow to run at a time.

“Run as” options

The “run as” options determine the user account that the workflow runs under. Click the “Run as” options link on the Workflow Options and Start Conditions page to view or change the account setting. You can choose from the following options:

  • The service account of Active Roles.  The workflow runs under the service account of the Administration Service that executes the workflow.
  • The account of the user who started the workflow.  The workflow runs under the Windows account of the user who requested the operation that started the workflow.

All activities within the workflow normally run under the account identified by the “run as” options for the workflow. However, each activity can be configured to use individual “run as” options. The property page for the activity contains the “Run as” options link allowing you to override the workflow “run as” setting on a per-activity basis.

When running under the account of the Administration Service, the workflow activities have the same rights and permissions as the Administration Service itself and thus can perform any tasks allowed for the Administration Service.

When running under the account of the user who started the workflow, the activities can perform only the tasks that Active Roles allows for that user account. The Administration Service processes the activity operation requests as if they were submitted by that user via an Active Roles user interface, so the activities have the rights and permissions the user account is given in Active Roles.

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