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Active Roles 7.5.3 - Administration Guide

Introduction About Active Roles Getting Started Rule-based Administrative Views Role-based Administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based Access Rules
Rule-based AutoProvisioning and Deprovisioning
About Policy Objects Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning E-mail Alias Generation Exchange Mailbox AutoProvisioning AutoProvisioning for SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Office 365 and Azure Tenant Selection User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Workflows
Understanding workflow Workflow activities overview Configuring a workflow
Creating a workflow definition Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Example: Approval workflow E-mail based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic Groups Active Roles Reporting Management History
Understanding Management History Management History configuration Viewing change history
Workflow activity report sections Policy report items Active Roles internal policy report items
Examining user activity
Entitlement Profile Recycle Bin AD LDS Data Management One Identity Starling Management One Identity Starling Two-factor Authentication for Active Roles Managing One Identity Starling Connect Azure AD, Office 365, and Exchange Online management
Configuring Active Roles to manage hybrid AD objects Managing Hybrid AD Users Unified provisioning policy for Azure O365 Tenant Selection, Office 365 License Selection, and Office 365 Roles Selection, and OneDrive provisioning Office 365 roles management for hybrid environment users Managing Office 365 Contacts Managing Hybrid AD Groups Managing Office 365 Groups Managing Azure Security Groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes
Managing Configuration of Active Roles
Connecting to the Administration Service Adding and removing managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server Replication Appendix A: Using regular expressions Appendix B: Administrative Template Appendix C: Communication ports Appendix D: Active Roles and supported Azure environments Appendix E: Enabling Federated Authentication Appendix F: Active Roles integration with other One Identity and Quest products Appendix G: Active Roles integration with Duo Appendix H: Active Roles integration with Okta

Create a new Office 365 contact

You can use the Active Roles Web Interface to create and enable a new Office 365 contact. .

To create a new Office 365 contact

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the domain in which you need to create a new contact.
  2. In the list of objects displayed, click the required Container or the Organizational Unit.
  3. In the Command pane, click New Contact.
  4. In the New Conatct in <OU name> ->General wizard, enter the contact details such as First Name, Last Name, Initials, and Display name.
  5. Click Next.
  6. In the Create Azure Account properties wizard, select Create Azure Contact option.

  7. Select the Tenant name from the Tenant list drop down.

  8. In the External e-mail address field, enter the email address for the contact, and click Finish.

    The Office 365 account details for the new contact are generated automatically and populated in the respective fields.

NOTE: : In Federated or Synchronized environments, Office 365 contact creation is not supported. The contact is created in Active Roles and is synchronized eventually to Office 365 using Microsoft Native tools, such as AAD Connect. To manage the Office 365 contact through Active Roles, you must perform periodic back-synchronization to on-premise AD.

View or update the Office 365 contact

Modify the Office 365 Contact Properties

For an existing Office 365 contact, you can use the Active Roles Web Interface to modify the Office 365 contact properties.

To view or modify the Office 365 contact properties

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then select the check box corresponding to the specific contact for which you want to view or update the Manager information.
  2. In the Command pane, click Azure properties.

    The Azure Properties dialog box for the contact is displayed.

  3. Use the tabs in the Azure Properties dialog box to view or modify properties of the Office 365 contact.

  1. After setting all the required properties, click Save.

View the Change History for Office 365 Contacts

View the Change History for an Office 365 contact

You can use the Active Roles Web Interface to view the Change History for an Office 365 contact.

To view the Change History of an Office 365 contact

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific contact.
  2. In the Command pane, click Change History.

    Selecting Change History displays the information on changes that were made to the contact through Active Roles.

     

Delete an Office 365 contact

You can use the Active Roles Web Interface to delete a contact for logon to Azure.

To delete an Office 365 contact

  1. On the Active Roles Web interface Navigation bar, click Directory Management.
  2. On the Views tab in the Browse pane, click Active Directory.

    The list of Active Directory domains is displayed.

  1. Click the specific domain, Container or the Organizational Unit, and then the specific contact to be deleted.
  2. In the Command pane, click Delete.

    The contact is deleted.

 

 

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