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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Add Report Section activity

You can use the Add Report Section activity to add custom information to the change history report (in case of workflow started by an operation request) or run history report (in case of automation workflow). The activity adds a separate section to the Workflow activities and policy actions area of the report. The section consists of a header and a body. The activity provides the following options for configuring the text to be displayed in the header and the body of the report section:

  • You can specify whether the report section is intended to display information about successful operation or error condition. In the latter case, the text of the header and the body of the report section is displayed in red.

  • You can compose the header text of data entries that will be calculated during execution of the activity. The activity offers various data entry types, allowing the header text to include properties of objects involved in the workflow and related objects, date and time of activity execution, and workflow parameters.

  • You can configure the body text to include multiple strings, with each string composed by using the same options that are available for the header text string. Thus, in addition to literal text strings and formatting characters, the body text may include information about object properties and other string values the activity will calculate in workflow run time.

You can also add the Add Report Section activity to a certain If-Else branch to have the report indicate that the workflow executed that branch of activities.

Search activity

A Search activity allows you to perform searches against directory data to find objects, such as users or groups, that match the criteria you specify based on object properties, object location, and other information available in the execution environment of the workflow, and to pass these objects to other activities so that the workflow can perform the appropriate actions on them. You can insert activities into a Search activity and have those activities process the objects found by the Search activity.

The following topics cover the configurable settings of a Search activity:

Search scenario

You can configure a Search activity to:

  • Search in the Organizational Unit or container: Search a certain OU or container for objects that match your search criteria.

  • Search for resources managed or owned by the user or group: Search for the managed objects of a particular user or group that match your search criteria. Managed objects of a user or group are those for which the user or group is the primary owner (manager) or a secondary owner.

  • Search the group for its members: Search for the members of a certain group that match your search criteria.

  • Search for direct reports of the user: Search for the direct reports of a particular user that match your search criteria. Direct reports of a given user are the users for which that user is the manager.

  • Search within the attribute of the object (ASQ search): Search for the objects listed in a certain attribute of a particular object that match your search criteria.

Object type

You can specify the type of the objects you want the activity to search for. The list from which you can select the object type varies depending on the search scenario you have selected.

Table 53: Search activity: Object type

Search scenario

Object types to search for

Search in the Organizational Unit or container.

  • Users

  • Contacts

  • Groups

  • Computers

  • Printers

  • Organizational Units

  • Shared Folders

  • Exchange Recipients

  • Inactive Accounts

  • All Objects

Search for resources managed or owned by the user or group.

- OR -

Search within the object's attribute (ASQ search).

  • Users

  • Contacts

  • Groups

  • Computers

  • Printers

  • Organizational Units

  • Shared Folders

  • Exchange Recipients

  • All Objects

Search the group for its members.

  • Users

  • Contacts

  • Groups

  • Computers

  • Exchange Recipients

  • All Objects

Search for direct reports of the user.

  • Users

  • All Objects

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