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Identity Manager 8.1.5 - Administration Guide for Connecting to G Suite

Mapping G Suite in One Identity Manager Synchronizing G Suite Managing G Suite user accounts and employees Provision of login information for G Suite user accounts Managing G Suite entitlement assignments Mapping of G Suite objects in One Identity Manager
G Suite customers G Suite user accounts G Suite groups G Suite products and SKUs G Suite organizations G Suite domains G Suite domain aliases G Suite admin roles G Suite admin privileges G Suite admin role assignments Reports about G Suite objects
Handling of G Suite objects in the Web Portal Basic data for managing G Suite Troubleshooting the connection to a G Suite environment Configuration parameters for managing G Suite Default project templates for G Suite API scopes for the service account Processing G Suite system objects Special features in the assignment of G Suite groups About us

Assigning G Suite entitlements to business roles

Installed modules:

Business Roles Module

You assign entitlements to business roles so that these entitlements are assigned to user accounts through these business roles.

To assign an entitlement to business roles (non role-based login):

  1. Select one of the following categories.

    • G Suite | Groups

    • G Suite | Products and SKUs

  2. Select the entitlements in the result list.

  3. Select the Assign business roles task.

  4. In the Add assignments pane, assign business roles.

    TIP: In the Remove assignments pane, you can remove assigned business roles.

    To remove an assignment

    • Select the business role and double-click .

  5. Save the changes.

To assign entitlements to a business role (role-based login):

  1. Select the Business roles | <Role class> category.

  2. Select the business role in the result list.

  3. Select one of the following tasks.

    • G Suite Assign groups

    • G Suite Assign products and SKUs

  4. In the Add assignments pane, assign the entitlements.

    - OR -

    In the Remove assignments pane, remove the entitlements.

  5. Save the changes.
Related topics

Adding G Suite entitlements to system roles

Installed modules:

System Roles Module

Use this task to add an entitlement to system roles. When you assign a system role to an employee, the entitlement is inherited by all user accounts of this employee.

NOTE: Groups with the Only use in IT Shop option can only be assigned to system roles that also have this option set. For detailed information, see the One Identity Manager System Roles Administration Guide.

To assign a group to system roles:

  1. Select one of the following categories.

    • G Suite | Groups

    • G Suite | Products and SKUs

  2. Select the entitlements in the result list.

  3. Select the Assign system roles task.

  4. In the Add assignments pane, assign system roles.

    TIP: In the Remove assignments pane, you can remove assigned system roles.

    To remove an assignment

    • Select the system role and double-click .

  5. Save the changes.
Related topics

Adding G Suite entitlements to the IT Shop

When you assign a permission to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed:

  • The permissions must be labeled with the IT Shop option.

  • The permission must be assigned a service item.

    TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the permission easier to find in the Web Portal, assign a service category to the service item.

  • If you only want the permission to be assigned to employees through IT Shop requests, the permissions must also be labeled with the Use only in IT Shop option. Direct assignment to hierarchical roles or user accounts is no longer permitted.

NOTE: With role-based login, the IT Shop administrators can assign permissions to IT Shop shelves. Target system administrators are not authorized to add permissions to IT Shop.

To add a permission to the IT Shop.

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • G Suite | Groups

    • G Suite | Products and SKUs

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | G Suite Groups

    • Entitlements | G Suite Products and SKUs

  2. In the result list, select the permission.
  3. Select the Add to IT Shop task.
  4. In the Add assignments pane, the entitlement to the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from individual shelves of the IT Shop

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • G Suite | Groups

    • G Suite | Products and SKUs

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | G Suite Groups

    • Entitlements | G Suite Products and SKUs

  2. In the result list, select the permission.
  3. Select the Add to IT Shop task.
  4. In the Remove assignments pane, the entitlement from the IT Shop shelves.
  5. Save the changes.

To remove, an entitlement from all shelves of the IT Shop

  1. In the Manager, select the one of the following categories (non role-based login) category.

    • G Suite | Groups

    • G Suite | Products and SKUs

    - OR -

    In the Manager select one of the following categories (role-based login) category.

    • Entitlements | G Suite Groups

    • Entitlements | G Suite Products and SKUs

  2. In the result list, select the permission.
  3. Select the Remove from all shelves (IT Shop) task.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The entitlement is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this entitlement are canceled.

For more detailed information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

Related topics

Assigning G Suite user accounts directly to an entitlement

To react quickly to special requests, you can assign the entitlements directly to user accounts.

To assign an entitlement directly to user accounts

  1. Select one of the following categories.

    • G Suite | Groups

    • G Suite | Products and SKUs

  2. Select the entitlements in the result list.

  3. Select the Assign members task.

  4. Select the User tab.

  5. In the Add assignments pane, assign user accounts.

    - OR -

    In the Remove assignments pane, remove user accounts.

  6. Save the changes.
Related topics
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