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Identity Manager 8.1.5 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Setting up Microsoft Exchange synchronization Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Email users and email contacts Mail-enabled distribution groups Dynamic distribution groups Mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Retention policies

Retention policies have been implemented to group settings for retaining folders and email messages and to apply these to mailboxes.

To assign policies to mailboxes

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Retention policies category.
  2. Select the policy in the result list.
  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display master data for a retention policy

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Retention policies category.
  2. Select the policy in the result list.
  3. Select the Change master data task.
Table 23: Retention policy master data
Property Description
Exchange organization

Name of the organization.

Name Name of the policy.
Administrative description Administrative description of the policy.

Policies for mobile email queries

Mailbox policies for mobile email queries contain settings that come into effect when data is accessed in the Microsoft Exchange organization with mobile devices through the synchronization protocol Exchange ActiveSync. The settings include, for example, password requirements, specifications for email attachments, device encryption data and access rules for shares.

To assign policies to mailboxes

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Email policies category.
  2. Select the policy in the result list.
  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display policy master data for a mobile email query

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Email policies category.
  2. Select the policy in the result list.
  3. Select the Change master data task.
Table 24: Email policy master data
Property Description
Exchange organization

Name of the organization.

Name Name of the policy.
Devices permitted without a full policy Specifies whether older devices can connect to the Microsoft Exchange server using Exchange ActiveSync.
File sharing Specifies whether file sharing is permitted.
SharePoint services Specifies whether access to SharePoint service files is permitted.
Password required Specifies whether a device password is required.
Encrypt password Specifies whether device encryption is required.
Simple passwords allowed Specifies whether a simple password is allowed.
Minimum password length Minimum length of the password. Minimum number of characters the password must have.
Password cycle Number of new passwords that a user has to use before an ‘old’ one can be reused.
Password expiry period Length of time a password can be used before it expires.
Password restorable Specifies whether a restore password is generated that can be used to unlock the device.
Requires alphanumeric characters Specifies whether alphanumeric characters are expected in the password.
Failed logins Number of incorrect password attempts. If the user has reached this number the user account is blocked.
Lock if inactive for [min] Number of minutes without activity before the device is locked.
Attachments download permitted Specifies whether attachments are automatically downloaded.
Max. mail attachment size Maximum size of mail attachment that can be automatically downloaded.
Default Specifies whether this is the default policy.

Folder administration policies

Mailbox policies for folder management are used to group managed folders together. Managed folders are available in mailboxes when a policy is assigned to a Microsoft Exchange Organization mailbox.

To assign policies to mailboxes

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Folder management policies category.
  2. Select the policy in the result list.
  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display master data for a folder management policy

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Folder management policies category.
  2. Select the policy in the result list.
  3. Select the Change master data task.
Table 25: Master data for a folder management policy
Property Description
Exchange organization

Name of the organization.

Name Name of the policy.

Role assignment policies

Policies for role assignments have been implemented to provide users with functions and tasks for managing their mailboxes.

To assign policies to mailboxes

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Role assignment policies category.
  2. Select the policy in the result list.
  3. Select the Assign mailboxes task.

  4. In the Add assignments pane, assign mailboxes.

    TIP: In the Remove assignments pane, you can remove assigned mailboxes.

    To remove an assignment

    • Select the mailbox and double-click .
  5. Save the changes.

To display master data for a role assignment policy

  1. In the Manager, select the Active Directory | Exchange system administration | <organization> | Policies | Role assignment policies category.
  2. Select the policy in the result list.
  3. Select the Change master data task.
Table 26: Role assignment policy master data
Property Description
Exchange organization

Name of the organization.

Name Name of the policy.
Administrative description Administrative description of the policy.
Description Detail description of the policy.
Default policy Specifies whether the policy is the default.
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