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Identity Manager 8.1.5 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange environments Setting up Microsoft Exchange synchronization Basic data for managing a Microsoft Exchange environment Microsoft Exchange structure Microsoft Exchange mailboxes Email users and email contacts Mail-enabled distribution groups Dynamic distribution groups Mail-enabled public folders Extensions for supporting Exchange hybrid environments Error handling Configuration parameters for managing a Microsoft Exchange environment Default project template for Microsoft Exchange

Send permission for mailboxes

You use the Send on behalf of send permission to specify which users can send messages on behalf of the mailbox owner.

To customize send permission for mailboxes

  1. In the Manager, select the Active Directory | Mailboxes category.
  2. Select a mailbox in the result list.
  3. Select the Assign send authorizations task.
  4. Select the table which contains the user from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Mailboxes
    • Email users

  5. In the Add assignments pane, assign users.

    TIP: In the Remove assignments pane, you can remove assigned users.

    To remove an assignment

    • Select the user and double-click .
  6. Save the changes.

Deactivating mailboxes

How you deactivate mailboxes depends on the type of mailbox administration. When you deactivate a mailbox, the Do not display in address list option is enabled and the mailbox is no longer shown in address books.

Scenario:
  • Mailboxes are managed through account definitions.

Mailboxes managed through account definitions are disabled when the employee is temporarily or permanently disabled. The behavior depends on the mailbox's manage level. Mailboxes with the Full managed manage level are deactivated depending on the account definition settings. Use the EXOMailbox.IsLocked column to configure the behavior for mailboxes with another manage level.

Scenario:
  • Mailboxes are not managed through account definitions.

The behavior depends on the QER | Person | TemporaryDeactivation configuration parameter.

  • If the configuration parameter is set, mailboxes for an employee are disabled if the employee is temporarily or permanently disabled.
  • If the configuration parameter is not set, the employee data does not have any effect on the linked mailboxes.

To lock a mailbox when the configuration parameter is not set

  1. In the Manager, select the Active Directory | Mailboxes category.
  2. Select a mailbox in the result list.

  3. Select the Change master data task.

  4. Set Mailbox is disabled on the General tab.
  5. Save the changes.
Scenario:
  • Mailboxes not linked to employees.

To lock a mailbox, which is not linked to an employee

  1. In the Manager, select the Active Directory | Mailboxes category.
  2. Select a mailbox in the result list.

  3. Select the Change master data task.

  4. Set the Mailbox is disabled option on the General tab.
  5. Save the changes.
Related topics

Deleting and restoring mailboxes

NOTE: As long as an account definition for an employee is valid, the employee retains the mailbox that was created by it. If the account definition assignment is removed, the mailbox created through this account definition, is deleted.

To delete a mailbox

  1. In the Manager, select the Active Directory | Mailboxes category.

  2. Select a mailbox in the result list.

  3. Click to delete the mailbox.

  4. Confirm the security prompt with Yes.

To restore a mailbox

  1. In the Manager, select the Active Directory | Mailboxes category.

  2. Select a mailbox in the result list.

  3. Click in the result list.

When you delete a mailbox, the Do not display in address lists option is enabled and the mailbox is no longer shown in address books. In addition, the following settings, Use default database values, Max. send size [KB], Max. receiving size [KB], Prohibit transfer above [KB], and Prohibit send at [KB] are reset, so that no email messages can be sent or received with this mailbox.

Configuring deferred deletion

By default, mailboxes are finally deleted from the database after 30 days. During this period you have the option to reactivate the mailboxes. A restore is not possible once deferred deletion has expired. In the Designer, you can set an alternative delay on the EX0MailContact table.

Related topics

Email users and email contacts

Mail-enabled recipients obtain data about users from outside the Microsoft Exchange organization. There is at least one email address defined for a mail recipient. Notification is automatically forwarded to this email address. You can manage mail-enabled One Identity Manager user accounts (email users) and mail-enabled Active Directory contacts (email contacts) in Active Directory.

Detailed information about this topic
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