Adding Exchange Online Office 365 groups to system roles
NOTE: This function is only available if the System Roles Module is installed.
Use this task to add a group to system roles.
If you assign a system role to employees, all Azure Active Directory user accounts owned by this employee inherit the group.
This task is not available for dynamic groups.
NOTE: Groups with Only use in IT Shop set can only be assigned to system roles that also have this option set. For more information, see the One Identity Manager System Roles Administration Guide.
To assign a group to system roles
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In the Manager, select the Azure Active Directory > Office 365 groups category.
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Select the group in the result list.
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Select the Assign system roles task.
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In the Add assignments pane, assign system roles.
TIP: In the Remove assignments pane, you can remove assigned system roles.
To remove an assignment
- Save the changes.
Related topics
Adding Exchange Online Office 365 groups to the IT Shop
When an Office 365 group is assigned to an IT Shop shelf, the Office 365 group can be requested by the customers of the shop. To ensure it can be requested, further prerequisites need to be guaranteed.
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The group is not a dynamic group.
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The Office 365 group must be labeled with the IT Shop option.
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The Office 365 group must be assigned to a service item.
TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the Web Portal group easier to find in the Office 365, assign a service category to the service item.
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If you want the Office 365 group to be assigned only to employees through the IT Shop, the Office 365 group must also be marked with the Only use in IT Shop option. Direct assignment to hierarchical roles or Active Directory user accounts is then no longer permitted.
NOTE: IT Shop administrators can assign Office 365 groups to the IT Shop shelves if login is role-based. Target system administrators are not authorized to add Office 365 groups in the IT Shop.
To add a Office 365 group to the IT Shop
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In the Manager, select the Azure Active Directory > Office 365 groups category (non role-based login) category.
- OR -
In the Manager, select the Entitlements > Office 365 groups (role-based login) category.
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Select the Office 365 group in the result list.
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Select Add to IT Shop.
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In the Add assignments pane, assign the Office 365 group to the IT Shop shelves.
- Save the changes.
To remove an Office 365 group from individual IT Shop shelves
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In the Manager, select the Azure Active Directory > Office 365 groups category (non role-based login) category.
- OR -
In the Manager, select the Entitlements > Office 365 groups (role-based login) category.
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Select the Office 365 group in the result list.
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Select Add to IT Shop.
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In the Remove assignments pane, remove the Office 365 group from the IT Shop shelves.
- Save the changes.
To remove an Office 365 group from all IT Shop shelves
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In the Manager, select the Azure Active Directory > Office 365 groups category (non role-based login) category.
- OR -
In the Manager, select the Entitlements > Office 365 groups (role-based login) category.
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Select the Office 365 group in the result list.
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Select the Remove from all shelves (IT Shop) task.
- Confirm the security prompt with Yes.
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Click OK.
The Office 365 group is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this Office 365 group are canceled in the process.
For detailed information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.
Related topics
Assigning Exchange Online Office 365 groups directly to Azure Active Directory user accounts
To react quickly to special requests, you can assign groups directly to the user account. You cannot directly assign groups that have the Only use in IT Shop option set.
To assign groups directly to user accounts
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In the Manager, select the Azure Active Directory > User accounts category.
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Select the user account in the result list.
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Select the Assign Office 365 groups task.
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In the Add assignments pane, assign the groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.
To remove an assignment
- Save the changes.
Related topics
Assigning Azure Active Directory user accounts directly to Exchange Online Office 365 groups
To react quickly to special requests, you can assign groups directly to user accounts. You cannot directly assign groups that have the Only use in IT Shop option set.
If you assign owners and subscribers to an Office 365 group, the user accounts are also added as members to the Office 365 group.
NOTE: User accounts cannot be manually added to dynamic Office 365 groups.
To assign user accounts directly to a group
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In the Manager, select the Azure Active Directory > Office 365 groups category.
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Select the Office 365 group in the result list.
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Select the Assign members task.
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In the Add assignments pane, assign the user accounts.
TIP: In the Remove assignments pane, you can remove assigned user accounts.
To remove an assignment
- Save the changes.
Related topics
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