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Identity Manager 9.2.1 - Web Designer Web Portal User Guide

General tips and getting started Managing reports Security keys (WebAuthn) Requests
Setting up and configuring request functions Requesting products Managing the Saved for Later list Pending requests Displaying request history Resubmitting requests Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying requests Undoing approvals Managing request inquiries directed at you Auditing requests Managing escalated requests
Attestation
Managing attestation inquiries directed at you Managing attestations Attestors for attestation cases Displaying attestation history Auditing attestations My attestation cases Managing escalated attestation cases Pending attestations
Compliance Responsibilities
Auditing
Auditing departments Auditing application roles Auditing devices Auditing business roles Auditing identities Auditing cost centers Auditing multi-request resources Auditing multi requestable/unsubscribable resources Auditing resources Auditing software Auditing locations Auditing system roles Auditing system entitlements Auditing assignment resources
Managing task delegations Ownerships Governance administration
Managing departments Managing business roles Managing identities Managing cost centers Managing multi-request resources Managing multi requestable/unsubscribable resources Managing resources Managing locations System entitlements Managing system roles Managing assignment resources
My responsibilities
Specifying keywords for requestable products Managing my departments Managing my application roles Managing my devices Managing my business roles Managing my identities Managing my cost centers Managing my multi-request resources Managing my multi requestable/unsubscribable resources Managing my resources Managing my software applications Managing my locations Managing my system entitlements Managing my system roles Managing my assignment resources
Opening other web applications Managing tickets Discovering your statistics on the home page Appendix: Attestation conditions and approval policies from attestation procedures Appendix: Page and menu descriptions
Information (menu description) My requests (menu description) Profile (menu description) Help (menu description) Request (menu description) Attestation (menu description)
My attestation status (page description) My actions (page description)
Pending attestations (page description)
Pending attestations – Attestation policies (page description) Pending attestations: One Identity Manager application roles (page description) Pending attestations: Departments (page description) Pending attestations: System roles (page description) Pending attestations: Locations (page description) Pending attestations: Business roles (page description) Pending attestations: PAM assets (page description) Pending attestations: PAM user accounts (page description) Pending attestations: Identities (page description) Pending attestations: Cost centers (page description) Pending attestations: User accounts (page description) Pending attestations: System entitlements (page description) Pending attestations: Resources (page description) Pending attestations: Assignment resources (page description) Pending attestation: Multi-request resources (page description) Pending attestations: Software (page description) Pending attestations: Multi requestable/unsubscribable resources (page description) Pending attestations: Devices (page description) Pending attestations – approvals (page description)
Attestation history (page description) Attestation inquiries (page description)
Auditing (page description) Governance administration (page description) Attestation escalation approval (page description)
Compliance (menu description) Responsibilities (menu description)
My responsibilities (page description)
Identities (page description) System entitlements (page description) Business roles (page description) System roles (page description) Departments (page description) Cost centers (page description) Locations (page description) Application roles (page description) Resources (page description) Assignment resources (page description) Multi-request resources (page description) Software (page description) Multi requestable/unsubscribable resources (page description) Devices (page description)
Delegating tasks (page description) Ownerships (page description) Auditing (page description)
Auditing – Departments (page description) Auditing – Application roles (page description) Auditing – Device (page description) Auditing – Business roles (page description) Auditing – Identity details (page description) Auditing – Cost center (page description) Auditing – Multi-request resources (page description) Auditing – Multi requestable/unsubscribable resources (page description) Auditing - Resources (page description) Auditing – Software (page description) Auditing – Locations (page description) Auditing – System roles (page description) Auditing - Assignment resource (page description) Auditing – Active Directory (page description) Auditing – Azure Active Directory (page description) Auditing – Custom target system group (page description) Auditing – Google Workspace (page description) Auditing – Domino (page description) Auditing – LDAP (page description) Auditing – Oracle E-Business Suite (page description) Auditing – Privileged Account Management (page description) Auditing – SAP R/3 (page description) Auditing – Unix (page description)
Governance administration (page description)
Business roles (page description) Identities (page description) Multi-request resources (page description) Multi requestable/unsubscribable resources (page description) Organization (page description) Resources (page description) System entitlements (page description) System roles (page description) Assignment resources (page description)
Tickets (menu description)

Risk – Identity (page description)

To open the Risk – Identity page go to Responsibilities > My Responsibilities > Identities > select identity> Risk.

On the Risk – Identity page, you can:

The risk index is calculated from the sum of all attribute-based values and the maximum of all assignment-based values.

The following tables give you an overview of the various features and content on the Risk – Identity page.

Table 292: Controls

Control

Description

View risk functions

Use this button to show the attributes and assignments that contribute to the calculated risk index (see Displaying my identities' risk indexes).

Table 293: Columns

Column

Description

Risk index

Shows which property/assignment affects the risk index.

Risk

  • At root level: Shows the summarized risk index of the property/assignment.

  • At other levels: Shows other details about the properties/assignments.

Weighting/change value

Shows, depending on the type of calculation, the value used to weigh the determined risk index in the overall calculation or the value used to alter the risk index respectively.

History – Identity (page description)

To open the History – Identity page go to Responsibilities > My Responsibilities > Identities > select identity> History.

On the History – Identity page, you can see all the identity's changes (see My identities' history).

NOTE: Which changes are shown depends on your system's configuration.

The information is divided out on to three tabs:

  • Events: Shows all the events, which affect an identity, either on a timeline or in a table (see Displaying my identity history).

    TIP: To navigate along the timeline, click in the pane and move the mouse left or right whilst holding down the left button.

    To zoom in or out, turn the mouse wheel.

  • Status overview: Shows an overview of all assignments (see Displaying the status overview of my identities). It also shows you how long each change was valid for. Use the status overview to track when changes were made and by whom. This way, you not only see the initial and current status but you also see all the steps in between.

  • Status comparison: You can select a date and display all the changes made from then until now (see Comparing statuses of my identities). You can also show what the value of the property was at the selected point in time and what the value is now.

The following tables give you an overview of the different functions and content on the History – Identity page.

Table 294: Controls

Control

Description

Events tab

Filter by

Use this function to filter the changes by a specific criteria. For example, you can just display changes from a certain user.

TIP: To remove the filter again, click (Reset filter) next to the corresponding filter.

Switch to table view

Use this button to display the changes in table form.

Switch to timeline view

Use this button to display the changes as a timeline.

Status comparison tab

Time and date picker

Select from which point on you want to see the changes.

Display changed values only

Deselect the check box if you also want to see properties that have not changed since they were created.

Table 295: Controls in the details pane of a change

Control

Description

Compare

Opens the Status comparison tab.

Use this button to show all the changes that were made from the selected point in time until now (see Comparing statuses of my identities). You can also show what the value of the property was at the selected point in time and what the value is now.

Table 296: Columns

Column

Description

Events tab (table view)

Change type

Shows the type of change.

Property

Shows the name of the property that was changed.

Display

Shows the value that was changed. For example, the name of a department.

Date

Shows the date the change was made.

User

Shows the user that made the change.

Status overview tab

Display

Shows the type of change.

Property

Shows the name of the property that was changed.

Value

Shows the value that was changed. For example, the name of a department.

Run started

Shows when the change was made.

End

Shows for how long the changed value applied or whether it is currently in use.

Status comparison tab

Modified

Show whether the change took place or not.

Change type

Shows the type of change.

Object type

Show the type of object involved in the change.

Property

Show the name of the object that was changed.

Historical value

Shows the value before the change was made.

Current value

Shows the value that is currently in use.

TIP: You can show less data by using the column filters. For more information, see Filtering.

System entitlements (page description)

To open the System Entitlements page go to Responsibilities > My Responsibilities > System Entitlements.

On the System entitlements page, you can see all the system entitlements that you manage (see Displaying my system entitlements).

If you click a system entitlement in the list, a new page opens (see System entitlement overview page (page description)), which contains more information and configuration options for the system entitlement.

The following tables give you an overview of the different functions on the System Entitlements page.

Table 297: Columns

Column

Description

Name

Shows the system entitlement's name.

Domain/Client

Shows the domain or client that the system entitlement is assigned to.

Requestable

Shows whether the system entitlement can be requested by identities.

TIP: You can show less data by using the column filters. For more information, see Filtering.

System entitlement overview page (page description)

To open a system entitlement's overview page go to Responsibilities > My Responsibilities > System Entitlements and click a system entitlement.

On the system entitlement's overview page, you can perform various actions on the system entitlement you selected beforehand.

To do this, click on one of the tiles:

Table 298: Tiles

Tile

Description

Overview

Opens the Overview - System entitlement page (see Overview – System entitlement (page description)).

Here you can see all the relevant information about departments summarized in an overview. (see Displaying my system entitlements' overviews). For more information, click on the links inside one of the shapes.

Main data

Opens the Main data - System entitlement page (see Main data – System entitlement (page description)).

You can perform the following actions:

Memberships

Opens the Memberships - System entitlement page (see Memberships – System entitlement (page description)).

You select the following actions:

Attestation

Opens the Attestations – System entitlement page (see Attestation – System entitlement (page description)).

You select the following actions:

Attestors

Opens the Attestors – System entitlement page (see Attestors – System entitlement (page description)).

You select the following actions:

Child groups

Open the Child groups – System entitlement (see Child groups – System entitlement (page description)).

You select the following actions:

Owner

Opens the Owners – System entitlement page (see Owners – System entitlement (page description)).

You select the following actions:

History

Opens the History – System entitlement page (see History – System entitlement (page description)).

Here you can see all the changes made to the system entitlement (see My system entitlements' history).

Usage

Opens the Usage – System entitlement page (see Usage – System entitlement (page description)).

Here you can see the roles and organizations that belong to the identities to which this system entitlement is assigned (see Displaying role memberships of my system entitlements' members).

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