Displaying the status overview of departments
You can display all the changes that affect departments. You can also display how long each change was valid for. Use the status overview to track when changes were made and by whom. This way, you not only see the initial and current status but you also see all the steps in between.
To display the status overview
-
In the menu bar, click Responsibilities > Governance Administration.
-
On the Governance Administration page, perform the following actions:
-
Click Organization.
-
On the Organization page, click Departments in the Type drop-down.
-
On the Departments page, click the department whose status overview you want to display.
-
In the details pane, click Edit.
-
On the overview page, click History.
This opens the History - <department name> page (see History – Department (page description)).
-
Click the Status overview tab.
Related topics
Comparing statuses of departments
You can compare the current status of a department that you are responsible for to its status at another time.
To compare statuses
-
In the menu bar, click Responsibilities > Governance Administration.
-
On the Governance Administration page, perform the following actions:
-
Click Organization.
-
On the Organization page, click Departments in the Type drop-down.
-
On the Departments page, click the department whose status you want to compare.
-
In the details pane, click Edit.
-
On the overview page, click History.
-
On the History page, click the Status comparison tab.
-
In the date field, select the date and time from which you want to start the comparison.
-
(Optional) To display the properties that have not changed since creation,deselect the box next to Display changed values only.
To compare the current status with the status at the time of a specific event
-
In the menu bar, click Responsibilities > Governance Administration.
-
On the Governance Administration page, perform the following actions:
-
Click Organization.
-
On the Organization page, click Departments in the Type drop-down.
-
On the Departments page, click the department whose status you want to compare.
-
In the details pane, click Edit.
-
On the overview page, click History.
-
On the History page, perform one of the following actions:
-
On the timeline, click the event and then Compare.
-
In the table view, click the event in the list and then in the details pane, click Compare.
-
(Optional) To display the properties that have not changed since being created, deselect the box next to Display changed values only.
Related topics
Displaying role memberships of department members
You can display which roles and organizations belong to identities that are assigned departments. . Information is displayed as a hierarchical chart, so you can drill in and see the role inheritance.
MOBILE: This function is not available in the mobile interface.
To display roles and organizations of members of a department
-
In the menu bar, click Responsibilities > Governance Administration.
-
On the Governance Administration page, perform the following actions:
-
Click Organization.
-
On the Organization page, click Departments in the Type drop-down.
-
On the Departments page, click the department whose members you want to know more about.
-
In the details pane, click Edit.
-
On the overview page, click Usage.
This opens the Usage - <department name> page (see Usage – Department (page description)).
-
In the Role classes menu, select the main category of roles and organizations that you want to display.
-
(Optional) To find out which members are assigned to a particular object, click 
(More information) in the specified object.
-
(Optional) To see the legend, click More information.
Related topics
Copying/splitting departments
You can copy or move memberships and entitlements from departments to new roles (departments, business roles, cost centers, locations).
Any combination of role types is allowed.
To copy a department or move memberships and entitlements
-
In the menu bar, click Responsibilities > Governance Administration.
-
On the Governance Administration page, perform the following actions:
-
Click Organization.
-
On the Organization page, click Departments in the Type drop-down.
-
On the Departments page click the department you want to copy or whose memberships and entitlements you want to move.
-
In the details pane, click Edit.
-
On the overview page, click Split.
-
In the Split a role dialog, in the Type of the new role menu, select a type for the new role.
-
Depending on which role type you have selected, enter the corresponding main data of the new role (see Main data – Department (page description), Main data – Business role (page description), Main data – Cost center (page description), or Main data - Location (page description)).
-
Click Next.
-
Perform the following actions:
-
To neither copy nor move a entitlement/membership to a new role, click Actions > Keep this assignment next to the corresponding entitlement/membership. Later, the entitlement/membership is only available in the source role.
-
To copy a entitlement/membership to a new role, click Actions > Keep and copy to new role next to the corresponding entitlement/membership. The entitlement/membership is later included in the source role as well as the target role.
-
To move a entitlement/membership to a new role, click Actions > Move to new role next to the corresponding entitlement/membership. The entitlement/membership is later removed from the source role and is only included in the target role.
-
Click Next.
-
(Optional) Verify the actions to run and deselect the check box in front of any actions that should not be run.
-
Click Next.
-
Click Close.
Related topics
