Default deprovisioning options
Active Roles ships with two built-in Policy Objects that specify the operations to perform when deprovisioning a user or group. You can find those Policy Objects in the Active Roles Console by selecting the Configuration > Policies > Administration > Builtin container.
The Built-in Policy - User Default Deprovisioning Policy Object determines the default effect of the Deprovision command on user accounts; the Built-in Policy - Group Default Deprovisioning Policy Object determines the default effect of that command on groups. Both objects are applied to the Active Directory container, taking effect in all domains that are registered with Active Roles.
The following tables summarize the default deprovisioning policy options. If you do not add, remove, or change deprovisioning policies, Active Roles operates in accordance with these options when carrying out the Deprovision command on a user or group.
The following table summarizes the default deprovisioning policy options for users, defined by the Built-in Policy - User Default Deprovisioning Policy Object.
Table 29: Policy options for users: Built-in Policy - User Default Deprovisioning
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User Account Deprovisioning |
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Disable the user account.
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Set the user password to a random value.
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Change the user name to include the suffix deprovisioned followed by the date when the user was deprovisioned.
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Fill in the user description to state that this user account is deprovisioned.
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Clear certain properties of the user account, such as city, company, and postal address. |
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Group Membership Removal |
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Exchange Mailbox Deprovisioning |
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Home Folder Deprovisioning |
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Revoke access to the user home folder from the user account.
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Give the user’s manager read access to the user home folder.
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Designate Administrators as the home folder owner. |
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User Account Relocation |
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User Account Permanent Deletion |
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The following table summarizes the default deprovisioning policy options for groups, defined by the Built-in Policy - Group Default Deprovisioning Policy Object.
Table 30: Policy options for groups: Built-in Policy - User Default Deprovisioning
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Group Object Deprovisioning |
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Change the group type from Security to Distribution.
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Hide the group from the Global Address List (GAL).
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Change the group name to include the suffix “deprovisioned” followed by the date when the group was deprovisioned.
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Remove all members from the group.
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Fill in the group description to state that this group is deprovisioned. |
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Group Object Relocation |
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Group Object Permanent Deletion |
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Delegating the Deprovision task
Deprovisioning is, by default, a right of Active Roles Admin, the administrative account specified during Active Roles installation, but the task of deprovisioning can be delegated to any group or user. A dedicated Access Template is provided for this purpose so that you can delegate the use of the Deprovision command without delegating the create or delete operation.
To delegate the task of deprovisioning users or groups in a certain container, such as an Organizational Unit or a Managed Unit, apply the Access Template as follows.
To delegate the Deprovision task
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In the Active Roles Console, right-click the container and click Delegate Control to display the Active Roles Security window.
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In the Active Roles Security window, click Add to start the Delegation of Control Wizard. Click Next.
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On the Users or Groups page, click Add, and then select the users or groups to which you want to delegate the deprovision task. Click Next.
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On the Access Templates page, expand the Active Directory folder and then do the following:
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To delegate the task of deprovisioning users, select the check box next to Users - Perform Deprovision Tasks.
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To delegate the task of deprovisioning groups, select the check box next to Groups - Perform Deprovision Tasks.
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Click Next and follow the instructions in the wizard, accepting the default settings.
After you complete these steps, the users and groups you selected in Step 3 are authorized to deprovision users or groups in the container you selected in Step 1, as well as in any sub-container of that container.
Using the Deprovision command
The Deprovision command is available in both the Active Roles Console and Web Interface. By using the Deprovision command, you start the deprovisioning operation on the objects you have selected.
The operation progress and results are displayed in the Deprovisioning Results window. When the operation is completed, the window displays the operation summary, and allows you to examine operation results in detail.
The left pane of the Deprovisioning Results window lists the objects that have been deprovisioned. The right pane displays the operation status and error messages, if any.
To view operation results, select an object in the left pane. The right pane shows a report on all actions taken during the deprovisioning of the selected object.
Report on deprovisioning results
For each deprovisioned object, the Deprovisioning Results window can be used to examine the deprovision operation results on that object.
The Active Roles Console or Web Interface opens the Deprovisioning Results window when carrying out the Deprovision command. You can also open this window by using the Deprovisioning Results command, which is available on deprovisioned objects.
The Deprovisioning Results window displays a report of the deprovisioning operation. The report organizes operation results into sections named after policy categories, with each section containing report items specific to a certain policy category. When you click the heading at the top of the report, the report is fully expanded and all report items are shown. Alternatively, you can expand and contract individual sections within the report by clicking the heading for each section.
For certain items, the report provides the option to further expand the view and display additional information. By clicking the List option, you can display a list of items, such as user or group properties, involved in the operation. By clicking the Details option, you can examine the operation result in more detail.
The Deprovisioning Results window also meets some common reporting requirements including the ability to document all the operation results to a file for printing or viewing. Using the shortcut menu, you can export the report to a file as either HTML or XML, print the report, or send it out via email.
