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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Active Roles Tracking Log/Active Roles Events

  • Active Roles startup failures: Lists occurrences of a situation where Active Roles Administration Service failed to start, along with information about the cause of each failure (failure reason). You can filter the list by time period when startup failures occurred.

  • Active Roles event statistics: Lists Active Roles events and groups them by date (when the events occurred), by user (who initiated the events), by computer (where the events were logged), or by event category. You can filter the list by time period, event category and event ID.

Active Roles Tracking Log/Active Roles Configuration Changes

  • Control Delegation: Lists Active Roles Access Templates that are applied to configure administrative permissions in Active Roles. For each Access Template, the report lists the objects to which the Access Template is linked, and informs of when and by whom the Access Template link was created. You can filter the list by Access Template name, the name of the object to which the Access Template is linked, the time period when the link was created, and the name of the user who created the link.

  • Policy Enforcement: Lists Active Roles Policy Objects that are applied to configure administrative policy in Active Roles. For each Policy Object, the report lists the objects to which the Policy Object is linked, and informs of when and by whom the Policy Object link was created. You can filter the list by Policy Object name, the name of the object to which the Policy Object is linked, the time period when the link was created, and the name of the user who created the link.

Active Roles Tracking Log/Active Roles Workflow

  • Approvals and Rejections: Lists operation requests that were submitted via Active Roles and approved or rejected during the specified period of time, allowing you to examine approver actions. You can filter the list by the name of the person who approved or rejected requests (approver), the name of the person whose requests were subject to approval (initiator), the approval decision (approved or rejected requests), and the name and location of operation target objects. You can group the list by approver, initiator, or operation target object.

  • Workflow Monitoring: Lists events specific to Active Roles workflow and groups them by the operation that started workflow or by the name of workflow, allowing you to monitor workflow instances. For each workflow instance, the report identifies the operation request that caused the instance to start, and lists the date and time that the instance was started, the person who submitted the operation request (initiator), the operation target object, the server intended to perform the request, along with all events that occurred during the lifetime of the workflow instance. You can filter the list of workflow instances by various parameters (such as date and time, operation ID, workflow name, operation initiator, target object, event category, and event ID).

Administrative Roles

  • Access Template Permissions: Lists Active Roles Access Templates, allowing you to examine each Access Template in detail. You can view the name, location and description the Access Template, along with all permission entries held in the Access Template.

  • Access Template summary: Lists Active Roles Access Templates along with quantitative information regarding Access Template links. For each Access Template, this report allows you to determine the number of links that use the Access Template and the number of objects (Trustees and Containers) to which the Access Template is linked.

  • Access Templates linked to Managed Units: Lists Active Roles Access Templates that are linked to Active Roles Managed Units. Identifies the name, location and description of each Access Template, along with the fully qualified name of every Managed Unit to which the Access Template is linked. You can extend the list to include both the Managed Units to which the Access Template is linked, and the Managed Units that are affected by the Access Template through permission inheritance.

  • Access Templates linked to Organizational Units: Lists Active Roles Access Templates that are linked to Active Directory Organizational Units. Identifies the name, location and description of each Access Template, along with the fully qualified name of every Organizational Unit to which the Access Template is linked. You can extend the list to include both the Organizational Units to which the Access Template is linked, and the Organizational Units that are affected by the Access Template through permission inheritance.

  • Control delegation by object: Lists Active Directory objects to which Active Roles Access Templates are linked. Identifies the name, location and description of each object, along with the name of every Access Template linked to that object, and the security principal (Trustee) whose administrative permissions are determined by that link through direct assignment (without considering permission inheritance).

  • Control delegation by object (with group hierarchy): Lists Active Directory objects to which Active Roles Access Templates are linked. Identifies the name, location and description of each object, along with the name of every Access Template linked to that object, and the security principals (Trustees) whose administrative permissions are determined by that link through direct assignment or due to group memberships.

  • Control delegation by Trustee: Lists Active Directory security principals (Trustees) with administrative permissions specified by applying Active Roles Access Templates. Identifies the name of each Trustee, along with the name of every Access Template that determines the Trustee’s administrative permissions in Active Roles, as well as the name of the container or leaf object to which the Access Template is linked (thereby providing the Trustee with administrative permissions over that container or leaf object).

  • Control delegation by Trustee (with container hierarchy): Lists security principals (Trustees) that have administrative permissions specified by applying Active Roles Access Templates, and provides detailed information about securable objects and containers for which the Trustee has administrative permissions and Access Templates determining the Trustee’s permissions. You can filter the list of Trustees by various parameters (including Trustee name and type, securable object or container name and type, Access Template name and type, permission name and type, and permission inheritance type).

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