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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Role switching

Within the context of database mirroring, the mirror server acts as the failover partner for the principal server. In the event of a disaster, the mirror server takes over the role of the principal server, bringing the mirror copy of the database online as the new principal database. The former principal server, if available, then assumes the role of the mirror server. This process, known as role switching, can take the form of:

  • Automatic failover: If the principal server becomes unavailable, quickly brings the mirror copy of the database online as the new principal database.

  • Manual failover: Allows the database owner to reverse the roles of the failover partners, if necessary.

  • Forced service: If the principal server becomes unavailable, allows the database owner to restore access to the database by forcing the mirror server to take over the role of the principal server.

In any role switching scenario, as soon as the new principal database comes online, the Administration Service can recover by automatically reconnecting to the database.

For more information about the database mirroring technology, and instructions on how to set up and administer database mirroring on SQL Server, see the Database Mirroring in the SQL Server product documentation.

NOTE: The Active Roles replication function is not supported for the databases that have mirroring set up. If you attempt to perform the Promote to Publisher or Add Subscriber operation on such a database, you receive an error.

Database mirroring setup in Active Roles

This section is based on the assumption that mirroring for the database of Active Roles is already set up on the SQL Server side in accord with the recommendations and instructions found in Microsoft’s documentation, so that the following conditions are fulfilled:

  • The Administration Service is connected to the Configuration database on the principal database server.

  • Replication is not configured for the Configuration database (the database server acts as a stand-alone server as applied to Active Roles replication).

  • The Administration Service is connected to the Management History database on the principal database server (by default, the Management History database is the same as the Configuration database).

  • Replication is not configured for the Management History database (the database server acts as a stand-alone server as applied to Active Roles replication).

Under these conditions, the Administration Service can be instructed to automatically connect to the new principal database in the event of database server role switching. On the computer running the Administration Service, add a string value to each of these two registry keys, and then restart the Administration Service:

  • Key: HKLM\SOFTWARE\One Identity\Active Roles\8.1.1\Service\DatabaseConnectionString\

    Value Name: Failover Partner

    Value Data: <Identifies the SQL Server instance that currently owns the mirror server role for the Configuration database>

  • Key: HKLM\SOFTWARE\One Identity\Active Roles\8.1.1\Service\CHDatabaseConnectionString\

    Value Name: Failover Partner

    Value Data: <Identifies the SQL Server instance that currently owns the mirror server role for the Management History database>

If the default instance is used, the value data is the short name of the computer running SQL Server. Otherwise, the value data is the short name of the computer, followed by a backslash (\), followed by the name of the instance, for example, ComputerName\InstanceName.

By default, the same database is used for the Configuration and Management History data; therefore, the value data would be the same in the DatabaseConnectionString and CHDatabaseConnectionString keys.

To restart the Administration Service, open Configuration Center and click Restart at the top of the Administration Service page in the Configuration Center main window. For more information on how to run Configuration Center, see Running Configuration Center.

To view the mirroring status of the Configuration or Management History database that is used by a particular instance of the Administration Service in the Active Roles Console

  1. In the Console tree, select Configuration > Server Configuration > Administration Services.

  2. In the Details pane, double-click the name of the Administration Service whose database you want to examine.

  3. In the Properties dialog, click the Configuration Database or Management History Database tab, and view the information in the Database mirroring area:

    • Role: Current role of the database in the database mirroring session (Principal or Mirror).

    • Partner: The instance name and computer name for the other partner in the database mirroring session.

    • State: Current state of the mirrored database and of the database mirroring session. For more information about this field, see Mirroring States.

    If no information is displayed in the Database Mirroring area, it means that the database mirroring is not configured.

You can also view the mirroring status of a Configuration database or a Management History database on the General tab in the Properties dialog for the object representing that database in the Configuration/Server Configuration/Configuration Databases or Configuration/Server Configuration/Management History Databases container, respectively.

Viewing replication settings

When configuring replication, Active Roles automatically sets replication parameters to the appropriate values. This ensures that replication is functioning properly. Normally, there is no need to modify the replication settings except for some error situations outlined the Troubleshooting section later in this document.

The following table lists the values that Active Roles assigns to certain replication parameters.

Table 116: Values assigned to Replication parameters

Replication Parameter

Value

Publication name

AelitaReplica

Replication type

Merge

Subscription type

Push

Subscription expiration

Subscriptions expire and may be dropped if not synchronized in 60 days.

Schedule

The Merge Agents are running continuously at the Publisher. The Snapshot Agent starts daily at 00:00 at the Publisher.

To view the replication parameters using SQL Server Management Studio,

CAUTION: Do not change these settings. Replication might not work correctly if you manually modify replication settings with the use of SQL Server tools.

  1. Start Management Studio and connect to the Publisher SQL Server:

    1. In Object Explorer, click Connect, and then click Database Engine.

    2. Complete the Connect to Server dialog to connect to the instance of the SQL Server Database Engine that holds the Publisher role.

  2. Open the Publication Properties dialog:

    1. In Object Explorer, under the Publisher SQL Server, expand Replication > Local Publications.

    2. In Object Explorer, under Local Publications, right-click AelitaReplica, and click Properties.

    In the Publication Properties dialog, you can review the Active Roles publication settings.

  3. Open the Subscription Properties dialog:

    1. In Object Explorer, under Local Publications, expand AelitaReplica.

    2. In Object Explorer, under AelitaReplica, right-click a Subscription, and click Properties.

    In the Subscription Properties dialog, you can review the Active Roles subscription settings.

Replication Agent schedule

By default, Active Roles schedules the Replication Agents to run at the Publisher as follows:

  • The Snapshot Agent starts every day at 00:00.

  • The Merge Agents start automatically when SQL Server Agent starts, and runs continuously.

To verify the Snapshot Agent schedule

  1. Open SQL Server Management Studio.

  2. In Object Explorer, connect to the instance of the SQL Server Database Engine that holds the Publisher role, and then expand that instance.
  3. Right-click the Replication folder, and click Launch Replication Monitor.
  4. In the left pane of the Replication Monitor window, expand your Publisher SQL Server, and click AelitaReplica.

  5. In the right pane of the Replication Monitor window, on the Warnings and Agents tab, right-click the Snapshot Agent in the Agents and jobs related to this publication list, and click Properties.

  6. In the left pane of the Job Properties window, click Schedules.
  7. Review the Replication Agent schedule settings in the right pane of the Job Properties window.
  8. To view the Replication Agent schedule settings in detail, click Edit.

To verify the Merge Agent schedule

  1. Open SQL Server Management Studio.

  2. In Object Explorer, connect to the instance of the SQL Server Database Engine that holds the Publisher role, and then expand that instance.
  3. Right-click the Replication folder, and click Launch Replication Monitor.
  4. In the left pane of the Replication Monitor window, expand your Publisher SQL Server, and click AelitaReplica.

  5. In the right pane of the Replication Monitor window, on the All Subscriptions tab, right-click the subscription whose Merge Agent you want to examine, and click View Details.

  6. In the Subscription window, on the Action menu, click Merge Agent Job Properties.

  7. In the left pane of the Job Properties window, click Schedules.
  8. Review the Replication Agent schedule settings in the right pane of the Job Properties window.
  9. To view the Replication Agent schedule settings in detail, click Edit.
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