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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Report section: Home Folder Deprovisioning

Table 34: Home Folder Deprovisioning

Report item (Success)

Report item (Failure)

Home folder deprovisioning is skipped because the user does not have a home folder.

N/A

The user’s rights on the home folder are removed.

Failed to remove the user’s rights on the home folder.

The manager of the user is provided with read-only access to the user home folder.

Manager name: <name>.

Failed to provide the manager of the user with read-only access to the user home folder.

Manager name: <name>.

Not applicable

Failed to provide the user’s manager with read-only access to the user home folder. Reason: The user’s manager is not specified in the directory.

In accordance with the policy, the user home folder will be deleted when the user account is deleted.

Home folder name: <name>.

Not applicable

The required users and groups are provided with read-only access to the user home folder. List:

  • Users and groups

Failed to provide the required users or groups with read-only access to the user home folder. List:

  • Users and groups

The new owner is assigned to the user home folder.

Owner name: <name>.

Failed to assign the new owner to the user home folder.

Failed to set this owner name: <name>.

Report section: User Account Relocation

Table 35: User Account Relocation

Report item (Success)

Report item (Failure)

In accordance with the policy, the user account is not moved from its original location: <container-name>.

Not applicable

The user account is moved to new location.

Original location: <container-name>.

New location: <container-name>.

Failed to move the user account to new location.

Original location: <container-name>.

Failed to move to this location: <container-name>.

Report section: User Account Permanent Deletion

Table 36: User Account Permanent Deletion

Report Item (Success)

Report Item (Failure)

In accordance with the policy, the user account is not scheduled for deletion.

Not applicable

The user account is scheduled for deletion.

Will be deleted on this date: <date>.

Failed to schedule the user account for deletion.

The user account is deleted to Active Directory Recycle Bin.

Failed to delete the user account to Active Directory Recycle Bin. Verify that Active Directory Recycle Bin is enabled.

Report section: Group Object Deprovisioning

Table 37: Group Object Deprovisioning

Report Item (Success)

Report Item (Failure)

The type of the group is changed from Security to Distribution.

Failed to change the type of the group from Security to Distribution.

The type of the group cannot be changed from Security to Distribution because this is not a security group.

Not applicable

The group is removed (hidden) from the Global Address List (GAL).

Failed to remove (hide) the group from the Global Address List (GAL).

The group cannot be removed (hidden) from the Global Address List (GAL) because this is not a mail-enabled group.

Not applicable

The group name is changed.

Original name: <name>

New name: <name>

Failed to change the group name.

Current name: <name>

Failed to set this name: <name>

In accordance with policy, the members are not removed from the group. Details:

  • List of the members retained in the group.

Not applicable

The members are removed from the group. Details:

  • List of the members removed from the group.

Failed to remove some members from the group. Details:

  • List of the members removed from the group.

  • List of the members that are not removed from the group due to an error.

In accordance with policy, some members are retained in the group. Details:

  • List of the members removed from the group.

  • List of the members retained in the group.

Failed to remove some members from the group. Details:

  • List of the members removed from the group.

  • List of the members retained in the group in accord with policy.

  • List of the members that are not removed from the group due to an error.

Group properties are changed. List:

  • Property names, old and new property values.

Failed to change group properties. List:

  • Property names, error description.

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