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Active Roles 7.6 - User Guide

Introduction Getting Started One Identity Starling Two-factor Authentication for Active Roles User or Service Account Management Group Management Computer Account Management Organizational Unit Management Management of Contacts Management of Exchange Recipients

Restoring deprovisioned groups

Active Roles provides the ability to restore deprovisioned groups. The purpose of this operation, referred to as the Undo Deprovisioning operation, is to roll back the changes that were made to a group by the Deprovision operation. When a deprovisioned group needs to be restored (for example, if a group has been deprovisioned by mistake), the Undo Deprovisioning operation allows the group to be restored to the state it was in before the changes were made.

Steps for restoring a deprovisioned group

To restore a deprovisioned group

  1. In the console tree, locate and select the folder that contains the group you want to restore.
  2. In the details pane, right-click the group, and then click Undo Deprovisioning.
  3. Wait while Active Roles restores the group.
  4. When you click the Undo Deprovisioning command, the operation progress and results are displayed. When the operation is completed, Active Roles displays the operation summary, and allows you to examine the operation results in detail. You can view a report that lists the actions taken during the restore operation. For each action, the report informs about success or failure of the action. In the event of a failure, the report provides a description of the error situation.

Administering query-based distribution groups

Query-based distribution group is a type of distribution group introduced in Exchange Server. The difference from the usual distribution group is that members of a query-based group are not statically placed into it. Email is propagated among the members of the group, but only among those of them who is currently in the state to comply with the specified LDAP query of this distribution group.

You can create a query-based distribution group as follows: in the console tree, right-click the container where you want to add the group, select New | Query-based Distribution Group, and then follow the instructions in the wizard. The following figure shows the step of the wizard where you can set up a query.

Figure 17: Administering query-based distribution groups

On this page, you can choose between predefined filters and custom filter. If select Custom filter, click Customize to configure the filter. This displays the Custom Search window where you can specify your search criteria.

You can manage a query-based distribution group in much the same way as you do with regular distribution groups: right-click the group and then select a command on the shortcut menu.

Steps for creating a query-based distribution group

To create a query-based distribution group

  1. In the console tree, right-click the folder in which you want to add the group, and select New | Query-based Distribution Group.
  2. In Query-based Distribution Group name, type a name for the group, and then click Next.
  3. The box under Apply filter to recipients in and below displays the folder to search for recipients. Click Change to select the folder that contains the recipients you want the group to include.

The query returns only recipients in the selected folder and its sub-folders. To get the results that you want, you may have to select a parent folder or create multiple queries.

  1. Under Filter, do one of the following:
    • Click Include in this query-based distribution group, and then click each item you want to include in the criteria for membership in the query-based distribution group. The following criteria are pre-defined:
      • Users with Exchange mailbox 
      • Users with external e-mail addresses 
      • Groups that are mail-enabled 
      • Contacts with external e-mail addresses 
    • Public folders that are mail-enabled 
    • Click Customize filter and then click Customize to create your own criteria for the query.
  2. Click Next to see a summary of the query-based distribution group you are about to create.
  3. Click Finish to create the query-based distribution group. The new query-based distribution group is displayed in the details pane.
  4. Right-click the query-based distribution group you just created and click Properties.
  5. On the Preview tab, click Start to view the query results and verify that the correct recipients are included in the group.

NOTE:

  • A query-based distribution group provides the same functionality as a standard distribution group, but instead of specifying static user memberships, a query-based distribution group allows you to use an LDAP query to dynamically build membership in the distribution group (for example “All full-time employees in my company”).
  • When creating a query-based distribution group, it is a good practice to use the Preview option. If the LDAP filter string contains bad formatting or incorrect LDAP syntax, the query-based distribution group does not work as expected: When a user sends mail to such a group, the user receives a non-delivery report (NDR). The Preview tab helps prevent you from constructing an incorrect query. Use the Preview tab to verify the validity and expected results of the query.
  • The Preview option is useful not only for query validation, but also to determine how long it takes a query to run. Based on this time, you can decide whether to divide the query into smaller queries for better performance.
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