Mailbox Settings tab
For a user account that has a mailbox on Exchange 2013 or later, you can use the Mailbox Settings tab to:
- View or change the messaging records management settings
You can select or suspend retention policy for the mailbox, place the mailbox on litigation hold to preserve deleted mailbox items and to record change made to mailbox items, specify the messaging records management description URL, and provide mailbox comments.
- View or change storage quotas
You can specify storage limits that, when exceeded, result in the mailbox user being warned or prohibited from sending or receiving e-mail. You can also select the number of days a deleted item is retained in the mailbox store before it is permanently deleted.
Mailbox Features tab
You can use the Exchange Features tab to manage a variety of mailbox features for the mailbox user. You can also change configuration settings for certain features by selecting a feature from the list, and then clicking Properties.
The Mailbox Features tab includes the following settings:
- Outlook Web App Allows the user to access the mailbox from a Web browser by using Microsoft Outlook Web App (formerly Outlook Web Access).
Select this setting, and then click Properties to assign an Outlook Web App mailbox policy to the mailbox. In Exchange 2013 or later, Outlook Web App mailbox policies can be used to manage access to Outlook Web App features, overriding the settings of the Outlook Web App virtual directory. Earlier versions of Exchange do not provide for Outlook Web App mailbox policies.
- MAPI Allows the user to access the mailbox from a MAPI client such as Microsoft Outlook.
- Archive If the mailbox is archive-enabled, you can view or change the archive properties.
To enable or disable archiving for the mailbox, use the Enable Archive or Disable Archive task in the Exchange Task wizard. If an archive is enabled for the mailbox, click Properties to view or change the name of the archive associated with this mailbox.
- Unified Messaging If the mailbox is enabled for Unified Messaging, you can view or change the Unified Messaging properties of the mailbox.
To enable or disable the mailbox for Unified Messaging, use the Enable Unified Messaging or Disable Unified Messaging task in the Exchange Task wizard. If the mailbox is enabled for Unified Messaging, click Properties to view or change the Unified Messaging properties of this mailbox. For more information and instructions, see Managing Unified Messaging users later in this document.
Calendar Settings tab
You can use the Calendar Settings tab to view or change the Calendar Attendant settings for the mailbox. The tab is available on (disabled) user accounts associated with a room or equipment mailbox in Exchange 2013.
The Calendar Attendant processes meeting requests as they come in, even if users are not currently logged on by means of a client such as Outlook. When enabled, the Calendar Attendant updates the time of the meeting on an attendee’s calendar after receiving an update from the meeting organizer, and updates the attendee’s response on the meeting organizer’s calendar after receiving a response from the attendee.
The Calendar Settings tab provides the option to enable or disable the Calendar Attendant for the mailbox, and provides a number of options to control how the Calendar Attendant handles meeting requests and responses. If you enable the Calendar Attendant, the following options are available:
- Remove meeting forward notifications to the Deleted Items folder This option causes the Calendar Attendant to delete notifications about forwarded meeting requests. Such a notification occurs when a meeting request created by the mailbox user is forwarded to a new recipient by one of the meeting attendees.
- Remove old meeting requests and responses This option causes the Calendar Attendant to delete out-of-date meeting requests and responses from the mailbox’s Inbox folder.
- Mark new meeting requests as Tentative This option causes the Calendar Attendant to automatically place new meeting requests on the mailbox user’s calendar and mark them as tentative, without sending a reply to the meeting organizer.
- Process meeting requests and responses originating outside the Exchange organization This option causes the Calendar Attendant to automatically process requests and responses from people that don’t have a mailbox in the Exchange organization.
Resource Information tab
On the Resource Information tab, you can view or change the resource mailbox settings. This tab is available only for resource mailboxes. For instructions on how to create a resource mailbox, see Steps for creating a room or equipment Mailbox earlier in this document.
There are two types of resource mailboxes in Microsoft Exchange Server: room and equipment. Room mailboxes are assigned to a meeting location such as a conference room, auditorium, or training room. Equipment mailboxes are assigned to a resource that is not location specific, such as a portable computer projector, microphone, or company car.
The following fields provide users with general information about the resource:
- Resource capacity Use this box on the Resource Information tab to type the capacity the resource can handle. For example, for a room mailbox, you can specify the number of people the room can accommodate. The value range is from 0 through 2,147,483,647.
- Resource custom properties Custom resource properties can help users select the most appropriate room or equipment by providing additional information about the resource. For example, suppose a custom property for room mailboxes called Audio-Visual is defined in your Exchange organization. You can add this property to the room mailboxes for the rooms that have audio-visual equipment. This allows users to identify which conference rooms have audio-visual equipment available.
Click the Add button on the Resource Information tab to open a dialog box allowing you to select custom properties. The dialog box displays a list of all custom resource properties that are defined in your Exchange organization for the specific resource type (room or equipment). Select the custom resource properties you want to assign to this mailbox, and then click OK.
Use the Remove button to remove custom resource property from the resource mailbox.
With Exchange 2013 or later, the following additional options are available:
- Enable the Resource Booking Attendant Select this check box to allow the Resource Booking Attendant to process resource booking requests and cancellations. When enabled, the Resource Booking Attendant uses the booking policies to determine whether incoming requests will be accepted or declined. If the Resource Booking Attendant is not enabled, the resource mailbox’s delegate must accept or decline all requests.
- Resource policy Click this button to view or change the options that determine under which conditions the resource mailbox automatically accepts requests. For further information, see Resource Policy later in this topic.
- Resource information Click this button to view or change the options that specify the information that appears in the resource’s calendar. For details, see Resource Information later in this topic.
- Resource in-policy requests Click this button to specify the users who are allowed to submit requests within the resource’s policy configuration. For details, see Resource In-Policy Requests later in this topic.
- Resource out-of-policy requests Click this button to specify the users who are allowed to submit requests that don’t meet the resource’s policy configuration. For details, see Resource Out-of-Policy Requests later in this topic.
