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Active Roles 8.1.1 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Modern Authentication Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

“Approval” activity report section

The report section specific to an approval activity provides information about the approval task created by that activity, and varies depending on the state of the approval task. Normally, the activity does not create an approval task if the operation that is subject to approval was requested by an Active Roles administrator or an approver. In this case, the section body displays a message indicating that the activity is bypassed. Otherwise, the contents of the report section body is as follows.

Task status: Pending

The following information is displayed if the task is waiting for approver action.

  • Approval task details

    • Task ID: <number>
    • Title: <title of the approval task>

    • Status: Pending

    • Requested: <date and time that the task was created>
    • Requested by: <name that identifies who requested the operation>

Task status: Completed

The following information is displayed if the approver allowed the requested operation.

  • Properties changed by approver

    • Property: <property of the operation target object set or changed by the approver>

    • Changed to: <value of the property supplied by the approver>

  • Approval task details

    • Task ID: <number>
    • Title: <title of the approval task>

    • Status: Completed

    • Requested: <date and time that the task was created>
    • Requested by: <name that identifies who requested the operation>

    • Completed: <date and time that the task was completed>

    • Completed by: <name of the approver who performed the task>

    • Completion reason: <text supplied by the approver>

    • Approver action: <resolution the approver chose to allow the operation>

Task status: Rejected

The following information is displayed if the approver denied the requested operation.

  • Approval task details

    • Task ID: <number>
    • Title: <title of the approval task>

    • Status: Rejected

    • Requested: <date and time that the task was created>
    • Requested by: <name that identifies who requested the operation>

    • Rejected: <date and time that the task was completed>

    • Rejected by: <name of the approver who performed the task>

    • Rejection reason: <text supplied by the approver>

    • Approver action: <resolution the approver chose to deny the operation>

Task status: Canceled

The following information is displayed if the approval task is canceled.

  • Approval task details

    • Task ID: <number>
    • Title: <title of the approval task>

    • Status: Canceled

    • Requested: <date and time that the task was created>
    • Requested by: <name that identifies who requested the operation>

    • Canceled: <date and time that the task was canceled>

    • Canceled by: <identifies who canceled the task>

    • Cancellation reason: <indicates why the task was canceled>

Task status: Any

The following information is always displayed in addition to the approval task details.

  • Approval task settings

    • Approvers: <list of names that identify who is authorized to approve the operation>

    • Possible actions of approver: <list of resolutions the approver may choose from>

    • Approver is requested to supply or change these properties: <list of property names>

    • Approver is allowed to change properties submitted for approval: <Yes | No>

“Script” activity report section

If the activity did not encounter any errors, the report section body displays the following message:

  • Activity successfully performed the script name.

Otherwise, a message is displayed stating that the activity encountered an error. You can view an error description in the report section body.

“Stop/Break” activity report section

The report section body displays the notification message provided by the activity. You can set up a notification message when configuring a Stop/Break activity.

“Add Report Section” activity report section

The header and the body of the report section display text information provided by the activity. You can set up the header and the body of the report section when configuring an Add Report Section activity.

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